The BFC aims to:

• gather together key occupant stakeholders associated with the base to discuss future plans for the FACOPS program.
• determine which projects are to be included in the Base FACOPS Bid;
• validate all projects and their scope;
• confirm and moderate the Estate Risk Assessment to ensure compliancewith the Estate Risk Assessment Guidance;
• For Minor New Works, confirm correct coding of Project Type, risk assessment and allocate base priority;
• For Maintenance works, confirm the link between the scope of the project and the approved 5 Year IA Maintenance Plan.

The BFC should be chaired by the Manager  Base Services, attended by senior Base customers and relevant Base and Regional Planning staff.

The BFC assumes that sponsors and/or base representatives have the appropriate approval and sign-off delegation for project amendments for which they are the sponsor (for changes to Estate Risk Assessments etc).

If a project is not represented by a sponsor and/or base representative at the BFC and project amendments are proposed, these amendments must be forwarded through to the sponsors and/or base representative for re-authorisation.

Minor New Works bids
During this process the BFC applies a “Base Priority” score from 1 (highest priority) to ‘n' (the lowest priority) for Minor New Works projects to be included in the FACOPS Bid at the base level.

DEMS supports this with the Allocate Base Priority screen in Regional Projects module.

Projects appear on this screen, when the “property” in the financial allocation section of the project record matches the base filter chosen on the screen. 

The Manager of Base Services, in conjunction with senior Base customers, is the authority for allocation of Base Priority for Minor New Works projects. The Base Priority is additional to the Risk Based Priority determined in the Estate Risk Assessment.

Each Base Priority is to be agreed and endorsed at the BFC.

When there are multiple properties in the financial allocation lines for the same bid year, the project is deemed to be a regional project and does not appear on the base listing.  In cases where the project relates to a base service area, the property identified in the financial allocation lines can be set to a locally defined “property” that represents the base service area.

DEMS supports this with the Allocate Base Priority screen in Regional Projects module.

Projects appear on this screen, when the “property” in the financial allocation section of the project record matches the base filter chosen on the screen. 

Maintenance bids
The BFC is to confirm the 3 year program as documented on the IA Maintenance Plan.