Budget Year Minus 1 - Delivery Plan - Expenditure

Infrastructure Management (IM)

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Budget Year Minus 1 - Delivery Plan - Expenditure

The Projects Delivery Plan is developed by the CMS in response to the Program Brief from DSG. The CMS Project Manager assesses the works and prepares in consultation with DSG a forward plan covering: Projects schedule (Gantt chart and milestones in DEMS); Projects expenditure plans (phasings in DEMS) (this page); and Procurement Plan (Projects Facility Acquisition Strategy and Projects Tender Plan). Phasing enables the Region to identify where any peaks and troughs occur in expenditure throughout the year. It also allows National Office to gain an overall picture of how much is to be expended each month, enabling them to release funds at the appropriate times. Provision and upkeep of the works program for all planned works is the subject of CMS Compliance Indicator 3207. Accurate reporting of Value of Work is the subject of CMS Performance Indicator PI 3253. Outcome: Development of expenditure planning information as monthly phasings in DEMS.
Activity	Considerations
1) DSG and the CMC/CMS perform the following tasks:
2) Financial Allocation – added by National Office or Projects Manager when FACOPS Program is approved by DISC.
3) Planned Commitment – by DSG Manager after delivery of Work Program.	Planned Commitments based on the Project Planned Start Date
4) Forecast Value of Work – by CMS.	Planned Expenditure is to reflect the anticipated value of work to be performed for each month of the project. Once the project is underway, any variations from the forecast value of work and the actual value of work are to be recorded in DEMS, by varying the value of work for the month in question. The effect on forecast value of work for subsequent months is also be updated as required. See Project Administration.
5) DSG Program Manager/Project Officer checks phasings have been completed and are consistent with the program schedule prior to commencement of the project.
ENTER PHASINGS DETAILS DEMS PROCEDURE The Phasings screen has three sections: Planned Commitment phasings – The planned commitment phasings should be entered by the Planning Officer. The planned commitment is based on the Planned Start Date entered in the Project Details tab. You enter these details (in the first section) when developing the project before the start of the Financial Year. Planned Expenditure phasings ‑ The Contractor or Planning Officer enters these details for all projects on the current year's Work Program based on the value of work performed each month. The Contractor Project Manager is obliged to revise these figures by the 21st of each month. Invoiced section – When an invoice is approved in the Work Request Processing module the invoiced amount rolls up against the Project in the Invoiced section. The details entered in the Phasings tab will be entered over the life of the Project. Screen-Phasings tab Screen-Movement Values Screen-Reason for Change Screen-Phasings tab Screen-Movement Values Screen-Reason for Change Screen-Phasings tab Process