The Desktop Infrastructure Appraisal is a condition assessment where base management staff, base and regional estate support and estate development staff, CMC/CMS contractors and user representatives review and update the existing infrastructure appraisal works forecasts for the next 5 year maintenance planning period.  Once updated this forms that basis of the IA Maintenance Plan.

Desktop Infrastructure Appraisal is considered the default approach for all structures unless special circumstances exist, where a Physical Infrastructure Appraisal may be deemed to be more appropriate.

Annual reviews of the previous Desktop Infrastructure Appraisal are to be conducted. This is to validate the previous years plan, apply the effect of the Estate Maintenance Program (approved and non-approved works) and to add the maintenance requirements for the fifth year.

Outcome:
A review and update of the previous year’s IA data in the form of planned Work Requests to reflect the maintenance forecast for the next five year rolling forecast period.

The update is to be completed by 1 July each year.  Under the CMS contract this is the subject of compliance indicator CI 3209.

1) Estate Support / Estate Development staff organise a workshop inviting the appropriate stakeholders with the knowledge to identify and prioritise estate maintenance requirements.

Stakeholders that should be included in the workshop include (but not limited to):

• Base Estate Support / Estate Development Officer;
• previous Base Estate Support / Estate Development Officer (if there has been a recent change of personnel);
• Key occupant representatives;
• CMC/CMS representatives;
• Key sub-contractors (plumbing, general works and electrical); and
• Other stakeholders, including OH&S, Asbestos, Fire and Safety, and Environmental Officers.

Replacement of fixed plant and equipment is to be carefully considered in the context of the Performance Based Maintenance of Fixed Plant and Equipment in the CMS contract.  Commonwealth sponsorship of a request for replacement of FP&E is to be documented using the FP&E Replacement Business Case template, prepared by the requesting CMS contractor.

The Infrastructure Appraisal Data Collection Tool may be used as a remote information system or the Infrastructure Appraisal module in DEMS can be used on-line.  Guidance on the DEMS IA Module.

Guidance for coding of structures and works in the IA module is provided in the IA Quick Reference.

Specific guidance for appraisal of environmental maintenance requirements is provided in the Environmental IA Policy.

Under the CMS contract this is the subject of compliance indicator CI 3209.

3) Follow the Step By Step Guide For Manipulating IA Data In Desktop Review in the conduct of the Desktop IA Review process. It details the three key steps:

a)    Shift unapproved works +1 year
b)    Data clean up
c)    Workload balancing

5) Stakeholders are to be invited to prepare maintenance requirements prior to the IA review.  These can be documented on the Infrastructure Issues template.

8) The information gathered from the Desktop Appraisal is to be used in the preparation of the Base IA Maintenance Plan.

The update is to be completed by 1 July each year.