Budget Year Minus 2 – Support Customer CSIR's

Infrastructure Management (IM)

Davis Langdon Certification Services

Site Navigation :: Home>Estate Maintenance>4.100 Support Customer CSIR's

Budget Year Minus 2 – Support Customer CSIR's

Customers are invited to prepare a business case requesting minor changes to the Defence Estate. The business case is to be based on the CSIR Minor New Works. FACOPS has a limited ability to fund minor changes to the Defence Estate for works up to $250,000.

DS/CMS staff are to be actively involved in development of minor new works CSIRs, providing specific technical advice for the risk assessment and the cost estimates.

Risk Managed Works are categorised into:

Minor New Works <$250K (this page) and
Maintenance Works

Outcome:
Risk Managed Works Minor New Works bids are authored and sponsored by user unit staff in consultation with relevant DS staff, using the FACOPS CSIR template and are recorded in DEMS, including:

the CSIR Minor New Works document;
the Risk Assessment; and
the appropriate cost estimates in the financial allocations.

Guidance for Preparing FACOPS CSIRs

Activity

1) All CSIR’s are to include a risk assessment, using the Estate Risk Assessment Guidance. The Estate Risk Assessment can be recorded on the Estate Risk tab in DEMS and exported into Word for copying into the CSIR document.

All Risk Managed Works projects are to be recorded in DEMS. DEMS Project Instructions.

2) DS staff are to provide unit staff (those writing the minor new works CSIR’s) with support in assessing the risk for the project. The risk assessment is to closely follow the requirements of the estate risk assessment. Bids where the risk assessments that don’t follow the guidance are unlikely to be considered for approval.

This activity should be scheduled and resourced appropriately to ensure that customer expectations regarding the overall priority for their requirement are managed.

3) User unit requests for maintenance works are to be directed to the infrastructure appraisal process and/or the 5 Year IA Maintenance Plan for inclusion into DS’s maintenance planning process. This may include validating the requirement, inclusion in the DEMS IA module and/or modification of the approved 5 Year IA Maintenance Plan for the base in question.

4) All projects are to be approved only once. This means that an approved project cannot be re-bid (ie for a repeat of the works). In this case, a new project is to be created. DEMS provides a Copy Project function that enables copy of key fields from “seed” project in the creation of a new project.

5) DS Technical Services staff should hold a workshop for the FACOPS bid in mid-June to assess the progress and accuracy of Minor New Works CSIR’s in the lead up to submission of the regional bid in September.

Minor New Works - DEMS Screenshots

The following DEMS screenshots identifies the mandatory DEMS fields that should be populated for a Minor New Works project bid.
If you have any queries in relation to DEMS data entry requirements please contact your Regional Information Office.

Risk Managed Works tab

Estate Risk tab
DEMS Screenshots

In DEMS, Risk Managed Works projects are to be entered with the following identifying information:

A Product Type of Risk Managed Works;
Project Type = Minor New Works. All other Project Types are used to indicate the majority of maintenance works in the project;
Cost Element (Account Code) is 21544 for the Expense* component;
Cost Element (Account Code) is CAPITAL for the Capital component;

In any of these cases, the Estate Development / Estate Support Officer (or equivalent) updates DEMS projects module with details of the solution for the project, which may include Cancellation of project or a decision to reconsider the project next year.

* If the Expense component of the project is the majority (ie >50%), it should be bid as a Risk Managed Works Maintenance project.

top