1) IAD Project Officer monitors the development of the Detailed Design Report

• Progress reports from Project Manager and/or Designer as contractually required
• Design issues resolved as required

• Detailed Design Report

2) IAD Project Officer receives Detailed Design Report from Project Manager and/or Designer

3) IAD Project Officer reviews to ensure required changes have been made based upon feedback received from stakeholders at the Schematic Design Report

• Report cannot be silent on issues raised by stakeholders at Schematic Report stage. Each issue must be addressed. Project Manager and/or Designer may not make requested changes to design and must provide justification why
• Any changes to design must be reviewed, verified, approved and documented by the IAD Project Officer before incorporation
• NOTE: Requested changes may require TA approval (see activity 4)
• Impact of any requested design changes on the project cost, schedule or outcome to be assessed

4) IAD Project Officer provides Detailed Design Report to key stakeholders as required e.g Users/Sponsor, possibly DEEP

• Has detailed design report satisfied Functional Design Brief requirements?
• DEEP may have called for Detailed Design Report, depending on acceptable detail in previous reports - any requests for Dispensation to IM mandated requirements must be approved prior to Defence agreeing to final design.
• Any request to change ESD performance targets and essential requirements requires approval by DGIAD in consultation with ASEPE. (Defence Green Building Requirements - Refer to Appendix E: Request for change to ESD Performance targets and essential requirements)
• Further changes requested after dispensation have been approved must be assessed for impact on previously approved dispensations.
• Lessons learnt from previous projects

5) IAD Project Officer engages DSO Regional Office in order for DSO Regional Office to obtain CMS, GSS and Utilities involvement in design review

• DSO to ensure CMS, GSS and if required Utilities have appropriate technical skills to review designs
• DSO Regional Office manage contract variation with CMS, GSS and if required any Utilities for these stakeholders to undertake detailed review of designs

Regional considerations address:

• Access issues
• Special site environmental issues
• Existing equipment used in Region (ensure inter-operability and standardisation, availability of spare parts, preferred components)
• GSS issues - cleaning, consumables, garbage collection
• Maintainability of the proposed design
• Commissioning requirements in regards to the "takeover" of the facility
• Estimate of operating costs of the facility - estimate to be used to forecast FACOPS Budget - impact on existing operations and maintenance arrangements
• Consider variation of designs if design of facility exceeds feasible operating cost contained in the DBC
• Consider actions required and there timing over the design and construct phases to ensure the impacts of works and long term costs are minimised
• Operating costs (yearly ESD audit, finance, depreciation, rates, taxes, energy costs e.g. fuel, oil, gas, electricity, cleaning waste disposal, pest control, routine maintenance, any management costs, major periodic replacements e.g. carpets, chillers
• Indicative budget for DSO Regional CMS and GSS involvement in Commissioning, Handover and Takeover

6) IAD Project Officer receives from DSO Regional Staff a 'Statement of Operating Impacts'

• Description of the forecast impacts to current Operations and Maintenance resulting from the completion of the proposed works
• Operating efficiency in energy, water and waste (Refer to Green Building Toolbox - Utility Management Plan Map and Template)
• Developed based upon Regional review described in previous step
• Approved by Regional Manager

7) IAD Project Officer tasks Project Manager to develop statement of requirements for Commissioning Plan to be included into the Tender Documentation.

• Statement of requirements could address:
  • What activities need to be performed
  • Who will be responsible for commissioning activities
  • Likely composition of Commissioning Team, include the consideration of Project Takeover Plan involving DSO Regional Office to determine who is likely to be responsible for what maintenance/operation activities between Completion and Region Takeover incorporating DLP- Involvement to be determined, this may involve financial considerations e.g. pay the CMS
  • Commissioning of buildings (Refer to Green Building Toolbox - Guide to Building Commissioning)

8) IAD Project Officer receives feedback on Detailed Design Report

• Contractual clauses relating to number of days for review of documents by client, typically 10 days (Design Services Contract Clause 6.2, Design Services Contract Clause 6.3, Head Contractor Contract Clause 6.3)

9) IAD Project Officer collates feedback

10) IAD Project Officer provides Detailed Design Report to Project Director

• Project budget, timelines and quality
• Resolution of design issues
  

11) Project Director reviews Detailed Design report.

12) Project Director is satisfied all stakeholders issues have been adequately addressed

• If the Designer has failed to adequately address stakeholder issues at Schematic Design stage, Detailed Design Report referred back to stakeholders

13) IAD Project Officer provides feedback on Detailed Design Report to Project Manager

14) Project Manager considers feedback and makes required amendments and/or provides justification for not making requested amendments to design.

• Depending upon complexity of project and associated risks, construction contractor may have been procured at this stage, the project being developed has minimal project risk and no need to wait until 100% design to appoint construction contractor.