1) Project Officer procures appropriate design resources in accordance with the PDDP.

• PDDP contained with DBC
• Functional Design Brief Retain existing Project Manager which may include additional Design resources
• Appoint new Project Manager with appropriate qualified Design resources
• Appoint only a Designer
• Appoint Environmental Consultant as required

• Value for Money has been demonstrated.

2) IAD Project Officer is to task the Project Manager to conduct a start up meeting with relevant stakeholders. This may include:

• Sponsor/Client
• DEEP
• DTARP
• Lead Environmental Officer (LEO) as dictated in the EIAS
• Regional personnel

The start up meeting should discuss the following matters:

• scope of the project and key outcomes
• project timelines
• stakeholder identification, relationships and communication during project design (both contractual and non-contractual, including technical authorities (e.g. DEEP, DEIM)
• project reporting requirements
• expenditure
• environmental assessment and approvals process including key tasks and issues to be managed during design phase

• Project timelines (Design time versus Defence time)
• Contractual relationship Project Manager needs to understand any special conditions required by ID
• Project Reporting mechanisms
• Expenditure
• Engagement model/stakeholder management considerations/issues
  

The Project Officer is to task the Project Manager and Design Contractor to finalise the Design Brief through a reverse brief to the Sponsor/Client that addresses all stakeholder technical requirements. The finalisation of the Brief signals the commencement of the design process.

• Stakeholders as identified at Step 2
• Project Manager informs IAD Project Officer that proposed activities contained in response to tender may not be achievable within budget and/or timeline due to increase in proposed consultation