Key stakeholders will include

• Sponsor/Client,
• DEEP,
• DTARP,
• Lead Environmental Officer (LEO) as dictated EIAS,
• Regional personnel
• IAD Project Officer provides to Project Manager Functional Design Brief Template

• Completed Functional Design Brief
  

2) The Project Officer monitors progress of the development of the Design Brief (Functional or Performance Based) prepared by the Project Manager.

Project Manager is to facilitate stakeholder participation in the development of the FDB through:

• workshops (including ESD/Green Building, Environmental Risk and Value Management Workshops)
• meetings
• interviews and negotiations
• distribution of documentation for review and comments

• Progress reports from Project Manager as required under contract
ESD workshops/meetings (refer to ESD - Green Building Requirements
• Value Management Workshops
• Interviews/Negotiation with client
• Distribution of discussion papers
• Project Cost Plan must continually be revisited
• Environmental Issues and Risks

3) Project Officer receives draft Design Brief, which incorporates initial stakeholder considerations, from the Project Manager for consideration and review by Defence internal stakeholders.

Issues covered within IM Technical Regulatory Framework including:

Contractual Obligations

• Compliance to brief provided by Project Manager
• FDB Report Template
• Cost Plan (is project cost within target cost plus/minus 10%)
• Mandated review of draft by DEEP
• Record of decisions made during consultation to ensure traceability of decisions, especially regarding design issues that may result in dispensation being requested e.g. value management (issue, options, who approved)
• NOTE: Dispensations/alternative solutions from IM mandated elec, mech, civil, security and fire engineering requires TA approval (ASEPE)
• Clearly stated preferred option
• Further issues for investigation in next step (Concept Design)

• SBC (Statement of Client Requirements)
• Project objectives defined

Engineering and Maintenance section Policy Requirements

• IAD and Regional Design Policies, Principles and Philosophies
• Design, Performance and Lifecycle project outputs are clearly specified
• Drawing standards and certifications
• Mandated Requirements such as MFPE, and IM policies

• The Environmental Impact Assessment Process documented in the EIAS must be articulated in the FDB along with current site policy procedures and guidelines
• ESD Section of FDB Template - Refer to ESD - Green Building Requirements

• IAD Project Officer provides direction to Project Manager

• IAD Project Officer confirms that comments from previous draft has been inserted