Defence Support Group

MinisterNavyArmyAir ForceDepartment

DLCS

Defence Estate Quality Management System (DEQMS)

Home | Welcome | Help Me\Feedback | Site Map | Search | Glossary | DSG Quality Policy

Design Progression Step 2 - Develop Functional Design Brief FDB
(Functional and/or Performance Based)
Activity Considerations Outcome
1) IAD Project Officer tasks Project Manager to conduct Start Up Meeting with key stakeholders to outline required tasks to develop Functional Design Brief

Key stakeholders will include

  • Sponsor/Client,
    • DEEP,
    • DTARP,
    • Lead Environmental Officer (LEO) as dictated EIAS,
    • Regional personnel
  • IAD Project Officer provides to Project Manager Functional Design Brief Template
  • Completed Functional Design Brief

2) The Project Officer monitors progress of the development of the Design Brief (Functional or Performance Based) prepared by the Project Manager.

Project Manager is to facilitate stakeholder participation in the development of the FDB through:

  • workshops (including ESD/Green Building, Environmental Risk and Value Management Workshops)
  • meetings
  • interviews and negotiations
  • distribution of documentation for review and comments
  • Progress reports from Project Manager as required under contract
  • ESD workshops/meetings (refer to ESD - Green Building Requirements
  • Value Management Workshops
  • Interviews/Negotiation with client
  • Distribution of discussion papers
  • Project Cost Plan must continually be revisited
  • Environmental Issues and Risks

3) Project Officer receives draft Design Brief, which incorporates initial stakeholder considerations, from the Project Manager for consideration and review by Defence internal stakeholders.

 
4) Project Officer reviews the draft Design Brief with relevant stakeholders, including the LEO, DEEP, client/sponsor and other key stakeholders.

Issues covered within IM Technical Regulatory Framework including:

Contractual Obligations

  • Compliance to brief provided by Project Manager
  • FDB Report Template
  • Cost Plan (is project cost within target cost plus/minus 10%)
  • Mandated review of draft by DEEP
  • Record of decisions made during consultation to ensure traceability of decisions, especially regarding design issues that may result in dispensation being requested e.g. value management (issue, options, who approved)
  • NOTE: Dispensations/alternative solutions from IM mandated elec, mech, civil, security and fire engineering requires TA approval (ASEPE)
  • Clearly stated preferred option
  • Further issues for investigation in next step (Concept Design)
User Requirements & Cost
  • SBC (Statement of Client Requirements)
  • Project objectives defined

Engineering and Maintenance section Policy Requirements

  • IAD and Regional Design Policies, Principles and Philosophies
  • Design, Performance and Lifecycle project outputs are clearly specified
  • Drawing standards and certifications
  • Mandated Requirements such as MFPE, and IM policies
Environmental Requirements
5) Project Officer tasks the Project Manager to incorporate stakeholder comments into the Design Brief.
  • IAD Project Officer provides direction to Project Manager
6) Project Officer receives final draft Design Brief for Sponsor/Client sign off.
  • IAD Project Officer confirms that comments from previous draft has been inserted
7) Project Officer obtains Sponsor sign-off.  
8) IAD Project Officer notes final version Functional Design Brief received from Project Manager, which triggers the commencement of Design Phases.  

Stakeholders

Related Reference Material