1) Project Officer reviews Strategic Business Case (SBC) and Defence Estate Committee (DEC) outcomes.

• DEC outcomes is the authoritative document that sets the project scope and budget.
• Possible site familiarisation visits

• Validated user requirements

2) Project Officer identifies design/documentation personnel resources (both Defence and consultants/contractors) that will be required to support the design process.

• Are the appropriate resources in place to undertake relevant design and documentation tasks
• SBC Plan/Statement of Requirements
• Possible site familiarisation visits
• The Lead Environmental Officer (LEO) as dictated in the EIAS is to be consulted when developing contractor requirements to ensure EIA and ESD - Green Building Requirements requirements clearly identified and communicated to contractor

• Consideration of environmental and heritage issues and risks in the Contractor's requirements

Not all procurement is undertaken at this stage – depending upon type of contract/acquisition strategy being used.

• May procure a Project Manager and/or proceed directly to procuring a designer.
• May retain existing SBC Consultant as Project Manager

The Project Officer may consider engagement of a consultant from the DEHP to assist in the Design Progression.

• Value for Money has been demonstrated.

4) Project Officer tasks Project Manager to validate user requirements.

• May conduct a workshop with stakeholders, including an ESD section or workshop (Refer to ESD - Green Building Requirements)
• Review Environmental Risk Assessment against the current EIAS.
• Identify new risks that have emerged since SBC approval including environmental risks.
• SBC will outline stakeholders to be consulted
• If changes to users requirements are significant, then may need to refer back to DEC for guidance on project scope/budget
• Consult with DEEP to validate technical aspects of proposed changes to User Requirement
• Possible site familiarisation visits for IAD Project Officer and/or Project Manager and DEEP representative