| Tasks |
Step 1
PM/CA to develop tender documentation for engagement of Head Contractor (HC-1 2003) |
Step 2
Invitation to Register Interest (ITR)
(if a two-stage process has been approved) |
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- in appropriate circumstances the ITR stage may occur prior to obtaining Parliamentary Clearance - |
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Step 2a
Advertise on AusTender if approach is to open market |
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Step 2b
Registration of submissions |
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Step 2c
Evaluate in accordance with approved Evaluation Plan |
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Step 2d
Produce Registration Evaluation Board Report |
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Step 2e
Executive Review and Approval of REBR and shortlisted Registrants |
Step 3
Request for Tender / Proposal (RFT/RFP)
(following ITR stage or for single stage process) |
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Step 3a
Advertise on AusTender (if single stage and open approach) |
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Step 3b
Receive Deeds of Confidentiality from Tenderers |
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Step 3c
Release RFT documents |
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Step 3d
Registration of Tenders |
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Step 3e
Conduct evaluation in accordance with approved Evaluation Plan |
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Step 3f
Produce Tender Evaluation Board Report (TEBR) |
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Step 3g
Probity Adviser to review TEBR and attach Probity Report |
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Step 3h
Produce Negotiation Plan (if required) and Preferred Tenderer Correspondence |
Step 4
Executive Review and Approval of TEBR, Negotiation plan and Preferred Tenderer Correspondence |
Step 5
Conduct contract negotiations (if required) with Preferred Tenderer in accordance with approved Negotiation Plan |
Step 6
If > $15m (ex GST) notify the Minister for Defence of Contract of Award in accordance with ID Directive 18. Produce Contract Approval Financial submission in accordance with TEBR and contract negotiation outcomes |
Step 7
Raise PO in DEMID |
Step 8
DFS load funds against PO in ROMAN |
Step 9
Exercise Contract Signatory Delegation to execute Head Contract |
