IM Document Templates

Infrastructure Management (IM)

Quality Endorsed Organisation

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Version No: 4.8
Issue Date: Dec 08
Review Date: Sep 09

IM Document Templates

Technical Authority: DCG
Subject Matter Expert: Quality Manager

CSIR Templates
CSIR Part 1	CSIR Part 2 Estate Risk Assessment Guidance	CSIR Minor New Works	CSIR Maintenance

These Planning & Development and Complex Procurement templates have been developed for the development and delivery of Infrastructure Assets.
Planning & Development Templates
SBC	DBC

IAD Development and Delivery Complex Procurement Templates
Project Development and Delivery Plan (PDDP)	Evaluation Plan (internal only)	Proposal and Procurement Approval financial submission (internal only)
ITR Advertisement	RFT Advertisement	Registrants Evaluation Board Report (internal only)
Tender Evaluation Board Report (TEBR) (internal only)	Negotiation Plan (internal only)	Contract Approval financial submission (internal only)
Executive Review and Approval - Plans (internal only)	Executive Review and Approval - Reports (internal only)

Simple Procurement (internal only) These simple procurement templates should be used for low cost, low risk one-off procurement activities and not for IAD projects involving the development and delivery of infrastructure . This can range from the engagement of consultants/contractors outside of standing offers or panel agreements and NOD projects.
Procurement Strategy	Combined Acquisition/Evaluation Plan
Tender Evaluation Board Report

Finance (internal only)
Financial Approval and Purchase Order Submission	Infrastructure Division Payment Slip

Design
Functional Design Brief (FDB)	Design Review Report (internal only)
ESD Section in FDB Template	ESD Section in Design Report Template
Defence - Guidelines on Finalising Technical Documents (internal only)

Disposal
Project Directors Compliance Checklist (internal only)	Disposals Project Plan (internal only)	Tender Conditions
Procurement and Evaluation Plan (internal only)	Contract of Sale

ID Minutes, Letters & Ministerial Templates (internal only)
DSG Powerpoint	HI Minute	HI Letter	HI Facsimile
DGIAD Minute	DGIAD Letter	DGIAD Facsimile	ASEPE Minute
ASEPE Letter	ASEPE Facsimile	ASEP Minute	ASEP Letter
DGSIP Minute	DGSIP Letter	HQJOCP Minute	HQJOCP Letter
ASPS Minute	ASPS Letter
The official Defence Ministerial templates (in Word format) and various other Ministerial and Parliamentary Services are available from the CPA Division Web Site.

Defence Infrastructure Panel (DIP) - Standard Letters
Single Source/Select Source (Letter 1)	Multiple Bids 2-Step Process (Letter 2)	Multiple Bids 2-Step Process Shortlisted Acceptance (Letter 3)	Acceptance (Letter 4)
Non Acceptance (Letter 5)	Multiple Bids 2-Step Process Shortlisted Non-Acceptance (Letter 6)	Multiple Bids One Step Process (Letter 7)

Defence Environment & Heritage Panel (DEHP) - Standard Letters
Single Source/Select Source (Letter 1)	Multiple Bids (Letter 2)	Shortlisted Acceptance (Letter 3)	Acceptance (Letter 4)
Non Acceptance (Letter 5)	Shortlisted Non Acceptance (Letter 6)	Multiple Bids One Step Process (Letter 7)

Unexploded Ordnance Panel (UXO) - Standard Letters
Single Source/Select Source (Letter 1)	Multiple Bids (Letter 2)	Shortlisted Acceptance (Letter 3)	Multiple Bids One Step Process (Letter 4)
Clarification (Letter 5)	Acceptance (Letter 6)	Non Acceptance (Letter 7)	Shortlisted Non Acceptance (Letter 8)

Estate Maintenance Templates

Click here for all Estate Maintenance Templates