Site Selection Process Checklist (Regional Review)


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Site Selection Process Checklist (Regional Review)

To use the checklist there are two options:

1. Click on the boxes upon closure of each step of the process and then print and initial when completed
2. Print as a blank checklist and complete manually with initials at each applicable step.

Site Selection Process Checklist (Regional Review)

Project and budget approval checked; Defence Regional Project Officer identified and Project Contractor appointed (if applicable) (Step 1).

Formal identification of potential sites (Step 3 Regional Review).

Regional Review and RD Approval selected as per the Review Category Finder (Step 4).

Site Selection Brief written by RPO (Step 5 Regional Reivew).

Minute to RD sent and approval for proceeding without an SSB and stakeholder nominations received (Step 6 Regional Review).

Regional Project Officer fills in Considerations Matrix for each nominated site in consultation with subject matter experts (Step 7 Regional Review).

Site Selection Brief (including maps) and Considerations Matrix sent for comment to stakeholders and relevant Subject Matter Experts (as per Minute to RD) (Step 8 Regional Review, Activity 1).

DLPSI notified of potential sites in order to update relevant maps (Step 8 Regional Review, Activity 2).

RPO, on the basis of Site Selection Brief and Considerations Matrix, nominates a site or, if required, holds an SSB and then nominates a site (Step 8 Regional Review, Activity 4).

RD receives Siting Recommendation Minute, Site Selection Process Checklist and supporting documentation to make a determination with regard to adherence to the authorised site selection process and the recommended site. Supporting documentation includes:

Site Selection Brief (including Maps for each siting option)
Considerations Matrix Criteria for each siting option
Minutes of the SSB and Board Member signatures ratifying the recommended site, if one was convened. (Step 8, Activity 4 Regional Review)

Assessment of Site Selection Process and recommended site conducted by RD (Step 10 Regional Review, Activities 1-2).

RD or delegate sends copy of Minute to inform RPO of the siting decision (Step 10 Regional Review, Activity 3).

RPO sends copy of RD Minute to SSB Members (if convened), stakeholders and relevant Subject Matter Experts to inform them of the siting decision (Step 10 Regional Review, Activity 4).

Regional Information Manager (RIM) receives copy of RD Minute in order to update relevant maps (Step 10 Regional Review, Activity 5).

Project Contractor receives copy of RD Minute in order to proceed with the project on the approved site and in accordance with any stated conditions (Step 10 Regional Review, Activity 6).

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