1) Defence Project Officer writes a Minute to DGIAD.

Minute to DGIAD to include recommendation for:

• the Chair of the Site Selection Board (SSB) - typically the Defence Project Officer
• membership of the SSB (membership typically includes 3 to 7 people, depending on the scale of the project - all Defence personnel)
• mandatory stakeholders and suggested regional and technical authorities and other relevant stakeholders who should be involved with the Site Selection Process
• approval authority

Minute to include:

• Site Selection Brief
• Maps of Sites
• Design Layout Drawings
• Requirement for Full Review

The Minute to DGIAD acts as a blueprint for the review and evaluation stage of the Site Selection Process as it identifies and names the Chair and Members of the Site Selection Board, suggested regional and technical authorities and mandatory stakeholders.

It is imperative in this step that the Defence Project Officer takes the time to reflect on the nature, scale and impact of the project to ensure that the listed stakeholders, authorities etc are appropriate to be able to provide meaningful input to the Site Selection process The Base Commander or representative would normally be a SSB member.

The Project Officer should also contact the respective Service Headquarters to ascertain whether they may require representation at the SSB.