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Defence Estate Quality Management System (DEQMS) Davis Langdon Certification Services

 

Site Selection Task 10 - Regional Review

RD approval of adherence to authorised Site Selection Process and Recommended Site

Activity 1

RD (or their nominated delegate) assesses adherence to the authorised Site Selection Process.

If the Site Selection Process is rejected, the Site Selection Process begins again at Task 1 or at the incomplete/missed Step and the RPO informed of decision as per Activity 3 below.

Considerations

RM reviews checklist and supporting documentation to ensure that the authorised Site Selection Process, as set out in the DEQMS has occurred.

If Site Selection Process is rejected, site is automatically rejected.

Outcome\Deliverable

Site Selection Process approved.

Activity 2

RD provides sign-off on recommended site (on Siting Recommendation Minute as provided in Task 9 (Regional Review))

A copy of the map clearly showing the approved site is to be endorsed and attached to the signed Minute.

If the Site is rejected, the Site Selection Process begins again at Task 1 and the RPO is informed of decision as per Activity 3 below.

Considerations

RD must determine that the process has produced the site for which the infrastructure project is the optimum and highest use of the site and does not conflict with current or future development of the particular Defence Establishment.

Outcome\Deliverable

Site is approved and record of the approved site is retained in map format.

Activity 3

RD or delegate sends Minute to RPO indicating decision to approve / reject process and site.

Outcome\Deliverable

RPO informed of decision.

Activity 4

RPO sends a copy of the Minute with RD sign-off to local SSB Members (if convened) and Stakeholders to inform them of the decision.

Considerations

Stakeholders as per minute to RD Task 6 (Regional Review)

Outcome\Deliverable

Stakeholders (and local SSB Members if any) informed of siting decision.

Activity 5

RPO sends a copy of the signed Minute and the endorsed/signed approved site map to the Site Selection Administration Co-ordinator in the Estate Planning Branch.

Considerations

A copy of the approval documents are to be forwarded electronically for registration to the following internal group mailbox. ASEP Site Selections Applications. External emails are to be sent to asep.siteselection@defence.gov.au

Outcome\Deliverable

If site approved, the Site Selection Adminstration Co-ordinator is advised so that a record of the siting approval can be included in the Site Selection Approval Register for future reference.

Activity 6

RPO sends a copy of Minute with RD sign-off to the Project Contractor.

Outcome\Deliverable

Project proceeds at approved site with the stated conditions.