Defence Project Officer writes to the relevant regional Director Estate Planning (i.e. ACT/NSW, WA/SA/NT or QLD/VIC/TAS) seeking approval for the SSB membership and to conduct a SSB Minute to Regional Director Estate Planning.
Minute to Director Estate Planning for the relevant region is to include recommendation for:
Minute to include:
The Minute to Director Estate Planning (DEP) (for the relevant region) and supporting documents are to be submitted to the Site Selection Admin Co-ordinator.
Electronic Copies of documents are to be sent to the internal group mailbox ASEP Site Selection Applications
External emails are to be sent to email@example.com
The Minute to DEP (region) acts as a blueprint for the review and evaluation stage of the Site Selection Process as it identifies and names the Chair and Members of the Site Selection Board, suggested subject matter experts and mandatory stakeholders.
It is imperative in this step that the Defence Project Officer takes the time to reflect on the nature, scale and impact of the project to ensure that the listed stakeholders, subject matter experts etc. are appropriate to be able to provide meaningful input to the Site Selection process. The SADFO and BSM would normally be SSB members and on ‘green field’ sites a representative from the Directorate of Environmental Protection & Assessment (DEPA) is mandatory.
The Project Officer should also contact the respective Service Headquarters to ascertain whether they may require representation at the SSB.