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Defence Estate Quality Management System (DEQMS) Davis Langdon Certification Services

 

 

 

 

 

Estate Works Program

Guidance

The Estate Investment Requirement (EIR) is a smart form to capture business unit, Command or Headquarters requirements for works facilities and buildings works on the Defence estate.  EIR’s are used to request estate activities delivered through the Estate Works Program.

Estate Works Program

  • Compliance and safety works
  • Sponsor funded works
  • Minor Facilities Upgrades
  • Building refurbishments
  • Road grading and resurfacing
  • Infrastructure maintenance works
  • Works at fuel installations

For the Estate Works Program, the EIR smart form is used for

  • new capability works estimated to cost in the range of $5,000 - $500,000
  • maintenance and sustainment works estimated to cost >$10,000
  • EIRs are not required for maintenance of facilities already appraised under E&IG’s Estate Appraisal process that forecasts maintenance requirements on Defence facilities.

IMPORTANT NOTE:
For all guidance on completing an EIR form for the other request types in the drop-down list on the EIR form, refer to the other guidance notes on the EIR page.

EIRs contain the following information for detailing the requirement:

Project Name - Format “Property Id/Estate Id Works”.  Max 40 characters eg 0224/A0098 Refurbish AGR Control Tower
Request Type - General for Estate Works Program requests and Customer Centre Funded for Sponsor Funded Works
Prepared By Sponsor of the request - unit, command, headquarters as appropriate Sponsor Group (Army, Air Force, Navy...)
Requirement - Description of the problem to addressed, the effect of the problem and the outcome to be achieved.
Justification - Reason behind the request.
Year of Completion - Requested year of completion. As current year programming is already completed, only the most high priority requests should request current year.
Budget - Cost estimate for the works and basis of the estimate.
Consultation - Identify stakeholders consulted.
Hurt Statement - Assessment of risk in accordance with E&IG Risk Management Framework, as it applies to the Estate Works Program
Cleared By - E&IG Estate & Facilities Manager
Approved By - E&IG Base Support Manager


Steps to Complete an Estate Works Program EIR

Lifecycle Phases


1 - Download EIR and Guidance Notes for the Estate Works Program

EIR Form can be downloaded here.
Estate Investment Requirement (EIR) Guidance Notes can be downloaded here

2 - Consult with E&IG

For assistance in completing an Estate Works Program EIR form, support is provided by Estate & Facilities Services (EFS) and by National Program Services (NPS). Refer to the Product Director page for contact details.

3 - Draft EIR

Follow the Estate Investment Requirement (EIR) Guidance Notes for the Estate Works Program for instructions on how to complete an EIR form.

4 - Review EIR with EFS

E&IG are to be engaged in finalising the EIRs to ensure information is complete for consideration for the Estate Works Program. The E&IG EFS representative will review the draft version of the EIR and provide support in developing a final version. The EFS representative will be required to sign the Cleared By section on the EIR.

Refer to E&IG Consultation and Review for further details on the purpose of consulting with E&IG.

5 - Review EIR with BSM

E&IG are to be engaged in finalising the EIR to ensure information is complete for consideration for the Estate Works Program.  The E&IG Base Support Manager (BSM) will review the final version of the EIR.  The BSM will be required to sign the Approved By section on the EIR.

Refer to E&IG Consultation and Review for further details on the purpose of consulting with E&IG.

6 - Submit EIR

The E&IG reviewed and signed EIR is submitted by the sponsor to the E&IG EIR Mailbox.

Refer to Estate Investment Requirement (EIR) Guidance for steps on how to submit the EIR form.

7 - What happens next?

Following receipt of an EIR form to the E&IG EIR Mailbox, the administration team will register the EIR and provide an email notification with the EIR reference number and point of contact for future communications.