The level of involvement required by an external Probity Advisor in a project will depend on the risks of the project as a whole and on the circumstances that arise during the procurement. Within construction projects a number of procurements are undertaken. These engagements may include:
The Scope of Services in the Probity contract will determine the level of involvement of the Probity Advisor in these engagements. The Scope of Services should always be broadly defined to cover the provision of ad hoc Probity advice for each of these possible engagements. A risk assessment should be undertaken to determine the necessary level of involvement of a Probity Advisor in each of these engagements. For example, a Probity Advisor may be required to attend the first hour of each Board to ensure that conformance checks of tenders have been completed, that all members of the Evaluation Board have had sufficient time to evaluate submissions and that there are no conflicts of interest.
At a minimum, an external Probity Advisor must be involved in reviewing the invitiation to Register (ITR), Request for Tender (RFT), addendas, information documents, attendance at the Evaluation Board and request for clarification from tenderers during evaluation for the Construction Contractor, irrespective of whether they are a Head Contractor or Managing Contractor.
The Registration Evaluation Board Report (REBR) and Tender Evaluation Board Report (TEBR) submitted to the delegate must contain a report from the Probity Advisor. The external Probity Advisor is required to use the Probity Advisor Report template available on DEQMS.
You may request the following services when developing the Probity Advisor scope:
Report Estate Incidents including WHS / Environment
Defence Infrastructure Panel (DIP)
Search a E&IG Product / Service Online
Defence Environment & Heritage Panel (DEHP)
Request Maintenance / Service (web form)
Suite of Contracts (HC/MCC/DSC/MW)
Environmental Management on the Estate
WHS Management on the Estate