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Defence Estate Quality Management System (DEQMS) Davis Langdon Certification Services

Manage Construction Project

Transition - Handover & Takeover

Trigger - Works or Stage Construction is Complete

Ongoing Activity – PMCA Provide GEMS Update

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Upon appointing the PMCA updates to Defence SAP will be based on ongoing and ad hoc reporting by the PMCA. For updates to GEMS SAP - PPM the Project Information Exchange (PIX) tool should be used as follows:

  • Project Officer exports the current schedule and cost plan and provides them to the PMCA.
  • PMCA  provides the Project Officer with updates
  • Project Officer reviews updates
  • Project Officer imports updates into Defence SAP – PPM
  • Project Officer adds Objective links to Checklist Item as required
For this process the following Tasks should be updated:
  • Defects Liability Period Commences
  • Defcts Liability Period
  • Defects Liability Period Complete
For updates to project risks, the Project Officer will document/update key budget, schedule, scope, and other risks that require visibility within the Branch into Defence SAP - GRC.

Activity - Handover Works / Stage to CFI Project Officer or Representative

Risk & Compliance elements Data Element Data

  • Construction Contractor
    • Construction Contractor hands over the Works or the Stage (including keys etc to CFI)
  • CFI Project Officer
    • CFI Project Officer or appropriately cleared representative of CFI receives keys
    • CFI Project Officer ensures that all data and manuals have previously been provided to Service Delivery Division SDD

Activity - Handover Works / Stage to Regional Representative

Risk & Compliance elements Data Element Data

  • Regional Representative

Activity - Takeover

Risk & Compliance elements Security Compliance Element Security Environment Element Environment WHS Compliance Element WHS ICT ICT

  • EMOS Contractor
    • Commences operation, maintenance and support to the facility
    • Redirects rectification of Defects to Construction Contractor
    • Consideration of WHS Risks for end user and provision of all necessary information related to the safe operation of contractor supplied plant and equipment
    • EMOS Contractor responsible for operation and maintenance of Stage or Works except those determined as a Defect
  • Construction Contractor
    • Manages Defects as required by Defect Liability requirements of the Contract
    • Complete Post Activity Report requirements of the ECC (usually no later than 2 months after completion)
    • Install ICT Requirements, User Acceptance, Compliance Certificate and ongoing maintenance
  • Regional DSA
    • Regional DSA will conduct a Compliance Review and provide a Certificate of Compliance for Security
  • PMCA
    • Monitors and confirms all deflects closed out and rectified promptly, extend DLP periods as required