Once the PM/CA is engaged/confirmed for the Delivery Phase of the project it is necessary to commence the process to engage a Head Contractor for Project delivery. The PM/CA develops tender documents HC-1 2003. Prior to advertising the Project Director is to review the documents prepared by the PM/CA. Once the ITR/RFT has been advertised, it is the role of the PM/CA to be the point of contact for the ITR/RFT. If engaged, the Probity Adviser can provide advice to the Commonwealth in responding to any clarifications raised or any other issues that arise during the tender and evaluation process. In the absence of a Probity Adviser, Director Program Assurance (DPA) should be contacted.
Ensure that all Executive Review and Approval (ERA) and Financial Approval Requirements of documents have been met.
Note: For Head Contractor Strategy, the PWC and/or Government and Departmental Approval process is required prior to the activating the process for engaging a Head Contractor.
Upon appointing the PMCA updates to Defence SAP will be based on ongoing and ad hoc reporting by the PMCA. For updates to GEMS SAP - PPM the Project Information Exchange (PIX) tool should be used as follows:
Risk & Compliance elements Finance / Procurement WHS
PMCA/Project Officer will develop the brief and tender documents for engagement of a Head Contractor (HC) using the following:
Report Estate Incidents including WHS / Environment
Defence Infrastructure Panel (DIP)
Search a E&IG Product / Service Online
Defence Environment & Heritage Panel (DEHP)
Request Maintenance / Service (web form)
Suite of Contracts (HC/MCC/DSC/MW)
Environmental Management on the Estate
WHS Management on the Estate