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Defence Estate Quality Management System (DEQMS) Davis Langdon Certification Services

Manage Construction Project

Design and Site Selection

Trigger - PM/CA Engaged for Design Development

Ongoing Activity – PMCA Provide GEMS Update

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Upon appointing the PMCA updates to Defence SAP will be based on ongoing and ad hoc reporting by the PMCA. For updates to GEMS SAP - PPM the Project Information Exchange (PIX) tool should be used as follows:

  • Project Officer exports the current schedule and cost plan and provides them to the PMCA.
  • PMCA  provides the Project Officer with updates
  • Project Officer reviews updates
  • Project Officer imports updates into Defence SAP – PPM
  • Project Officer adds Objective links to Checklist Item as required
For this process the following Tasks should be updated:
  • 5% Masterplan and Feasibility Reivew (MPFR) Complete
  • DEEP Review
  • 30% Concept Design Report (CDR) Complete
  • DEEP Review
  • 50% Schematic Design Report (SDR) Complete
  • DEEP Review
  • 90% Detailed Design Report (SDR)
  • DEEP Review
For updates to project risks, the Project Officer will document/update key budget, schedule, scope, and other risks that require visibility within the Branch into Defence SAP - GRC.

Activity - Validate User Requirements

Risk & Compliance Elements Data Element Data

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The following activities to be included as project tasks or checklist:

  • Conduct Start Up Meeting with relevant Project Staff, Consultants and Stakeholders.

 

Note: Regional contractor to be made available under Base Services agreement.

Activity - Site Selection

Risk & Compliance Elements Data Element Data

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The following activities to be included as project tasks or checklist items to be monitored and checked off by the Project Officer:

  • Confirm Project Pre-requisites;
  • Establish the Project Type
  • Identify Potential Siting Options
  • Determine the Review Type - Full or Regional
  • Write Site Selection Brief
  • Send Minute
  • Complete Considerations Matrix
  • Review and Evaluation of Matrix
  • Recommend the Preferred Option for Approval>
  • Approval of adherence to Authorised Site Selection Process and Recommended Site; and
  • Site is Selected

 

Note: The Directorate of Base Planning may use data from GEMS and other sources to assess the site selection requirement. The detailed process of that undertaking is not documented within the Project Management process.

Activity - Develop Brief

Risk & Compliance Elements Data Element Data

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Project Officer monitors progress of the Brief development.  The following activities to be included as project tasks or checklist:

  • SDD workshops
  • Value Management workshops; and
  • Environmental Risks workshops

 

The Project Officer can add more detailed tasks or checklists to the Project Plan if required.

Activity - Stakeholder Review of Brief

Risk & Compliance Elements Data Element Data

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Brief disseminated for review and comment, including PRAP review.

Activity - Finalise Brief and Produce MPFR Report

Brief is finalised from stakeholder input.  MPFR Report (5%) is completed if required.

Activity - Sponsor Sign-off

The relevant documentation is provided to the Sponsor for review and sign-off.

Activity - Develop Concept Design

The Concept Design is developed by the DSC.

Activity - Produce Concept Design Report

Concept Design Report (30%) is produced for review by the relevant stakeholders.

Activity - Stakeholder Review

Risk & Compliance Elements Data Element Data

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Concept Design Report is disseminated for review and comment, including PRAP review.

Activity - Incorporate Feedback and Director Review

Risk & Compliance Elements Data Element Data

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Incorporate the Stakeholder feedback into the Concept Design Report(CDR) and provide for Director Review.

Activity - PGB Review

Risk & Compliance Elements Data Element Data

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Concept Design and Draft DBC are provided to the Project Governance Board for review.