We welcome your updates as it drives our culture of continuous improvement. Every employee, consultant, contractor and supplier has the ability to improve the quality of information on DEQMS.
Contact the DEQMS Team to amend, upload new information/document(s) and/or delete information or documents. The DEQMS Team will discuss your initial ideas and offer advice on the correct process to facilitate the update as efficient and user-friendly as possible.
Depending on what was agreed in Activity 1, you have a few ways to update information in the DEQMS. Please note the Web formatting will occur by the DEQMS Team.
Circulate and seek acceptance of the update as appropriate. If the update impacts upon the operations of other Divisions or Groups, it is the responsibility of the Sponsor/TA/SME to source approvals from appropriate areas and involve them in reaching an optimal solution. Consider internal distribution to:
The SME/TA is responsible for all content on DEQMS including approval of the information before it is provided to the DEQMS team for publishing. Depending on the type of document/information will depend on the level of approval required. The SME/TA should seek approval from the relevant Director and then (if required) from the relevant Branch Head(s). The DEQMS Content Approval Template is required for Branch Head level approval.
Note: All relevant approval sought and obtained in the consultation process must be included in the email to the DEQMS Team.
The DEQMS Team will conduct a QA check on the update ensuring all pages, documents and templates linked to DEQMS comply with the ISO 9001/2008 Quality Management System Standards as well as the Web Content Accessabiltiy Guidelines (WCAG) 2.0.
To ensure compliance to Document & Version Control the DEQMS team are to:
The DEQMS team will email the development site link to the Requesting Officer. The DEQMS team will liaise with Requesting Officer until the update is ready for publishing.
Note: All relevant approval sought and obtained for the approval process must be included in the email to the DEQMS Team.