Chapter 9: ADF travel in Australia

Contents

Overview

9.0.1

Overview

1

9.0.2

Contents

1

9.0.3

Definitions

1

9.0.4

See also

2

 

Part 1: Basic travel entitlements

9.1.1

Purpose

1

9.1.2

Most economical means of travel

1

9.1.3

Air as the most economical means of travel

2

9.1.3A

Member choice – what the Commonwealth will pay

3

9.1.4

Normal departmental liability

3

9.1.5

Cost of air travel for working out normal departmental liability

4

9.1.6

Class of travel

5

9.1.7

Baggage entitlement – general

6

9.1.8

Extra baggage

7

9.1.9

Door-to-door travel

7

9.1.10

Travel costs not otherwise payable under this Chapter

7

 

Part 2: Travel in specific circumstances

9.2.1

Overview

1

9.2.2

Contents

1

Division 1: Travel for applicants for entry into the ADF

9.2.3

Purpose

1

9.2.4

Persons this Division applies to

1

9.2.5

Country applicants – travel, accommodation and meal allowance

1

9.2.6

Loss of wages or salary

1

Division 2: Travel on temporary duty

9.2.7

Purpose

1

9.2.8

Travel by the most economical means

1

9.2.9

Travel by means that are not the most economical

2

Division 3: Travel for removal purposes in Australia

9.2.10

Purpose

1

9.2.11

Travel for first removal after entry into Service

1

9.2.12

Subsequent entitlements for removal travel

1

9.2.13

Dependants move before member's posting date

2

9.2.14

Members without dependants – away from their posting location

2

Division 4: Travel on posting

9.2.15

Purpose

1

9.2.16

Rail as the most economical means of travel

1

9.2.17

Air as the most economical means of travel

2

9.2.18

Coach as the most economical means of travel

3

9.2.19

Reimbursement of personal expenditure on travel

3

9.2.20

Members travelling without dependants

3

9.2.21

Delayed or interrupted posting travel

3

9.2.22

If a member's adult dependant is also a member

4

9.2.23

Cost limits on travel on posting and removal to certain destinations

4

Division 5: Travel in particular situations

9.2.24

Purpose

1

9.2.25

Rejoining a ship that has sailed

1

9.2.26

Recall for emergency duty

1

9.2.27

On convalescence

2

9.2.28

Specialist medical or dental treatment for dependants in remote locations

3

Division 6: Travel on ceasing continuous full-time service – general

9.2.29

Purpose

1

9.2.30

Members this Division applies to

1

9.2.31

Members this Division does not apply to

2

9.2.32

Additional baggage entitlement for travel on ceasing continuous full-time service

2

9.2.33

Meals and accommodation

2

9.2.34

Travel by private vehicle

3

9.2.35

Member's adult dependant is also a member

4

Division 7: Travel on ceasing continuous full-time service – specific circumstances

9.2.36

Travel in advance of ceasing continuous full-time service

1

9.2.37

Limits to travel on leaving a chosen location

1

9.2.38

Service terminated through member's fault

2

9.2.39

Recruit who chooses free discharge

2

9.2.40

Deferral of travel entitlement

2

9.2.41

Failure to complete service

3

Division 8: Members of the Reserves – duty travel

9.2.42

Purpose

1

9.2.43

Entitlements under this Division

1

9.2.44

Member not entitled

1

9.2.45

Limit on Commonwealth expense

1

 

Part 3: Travel and dependants

9.3.1

Overview

1

9.3.2

Contents

1

Division 1: Travel on marriage or ADF recognition of interdependent partnership

9.3.3

Purpose

1

9.3.4

Overview

1

9.3.5

Basic entitlements

2

9.3.6

When a member travels at their own expense

2

9.3.7

Member's spouse or interdependent partner also a member

3

9.3.8

Marriage planned or common household started before posting

3

9.3.9

Travel from other location in Australia

3

9.3.10

Travel from outside Australia

4

9.3.11

Change of family status in special circumstances

4

9.3.12

Travel for a child

5

9.3.13

Special baggage arrangements for travel

5

9.3.14

Travel on next posting

6

Division 2: Travel on breakdown of marriage or interdependent partnership

9.3.15

Purpose

1

9.3.16

Definitions

1

9.3.17

Members this Division does not apply to

2

9.3.18

Travel at Commonwealth expense

2

9.3.19

Accommodation during travel

3

9.3.20

Meals during travel

3

9.3.21

Travel by private vehicle

4

9.3.22

Baggage

5

9.3.23

Pet relocation costs

5

Division 3: Reunion travel for members

9.3.24

Purpose

1

9.3.25

Members eligible for reunion travel

1

9.3.26

Frequency and cost of reunion travel

2

9.3.27

Transfer of reunion travel ('reverse reunion travel')

3

9.3.28

Certain travel judged to be reunion travel

3

9.3.29

Eligibility continues for six months

3

Division 4: Reunion travel for school students

9.3.30

Purpose

1

9.3.31

Members this Division applies to

1

9.3.32

Entitlement

1

9.3.33

Mode of travel

2

Division 5: Student reunion travel to members in remote locations

9.3.34

Purpose

1

9.3.35

Member this Division applies to

1

9.3.36

Entitlement

1

9.3.37

Period of entitlement

2

9.3.38

Additional travel beyond entitlement

2

9.3.39

Mode of travel

2

Division 6: Reunion travel for tertiary students

9.3.40

Purpose

1

9.3.41

Member this Division applies to

1

9.3.42

Entitlement

1

9.3.43

Mode of travel

1

Division 7: Compassionate travel

9.3.44

Purpose

1

9.3.45

Overview

1

9.3.46

Who this Division does not apply to

2

9.3.47

Definitions

2

9.3.48

Who may be visited

3

9.3.49

Exceptional reasons

5

9.3.50

Entitlement of member's spouse or interdependent partner – extra conditions

5

9.3.51

Travel overseas

6

9.3.52

Compassionate travel and leave

6

9.3.53

Means of travel

7

9.3.53A

Reimbursement of member's costs

7

9.3.53B

Transfer of entitlement

7

9.3.53C

Children accompanying the member or spouse

8

9.3.53D

Other travel costs

8

Division 8: Travel of dependants on death of a member

9.3.54

Purpose

1

9.3.55

Basic entitlement

1

9.3.56

Member not living with dependants at time of death

2

9.3.57

Deceased member's spouse also a member

2

9.3.58

Means of travel

2

9.3.59

Travel by coach

2

9.3.60

Class of travel

2

9.3.61

Baggage

3

9.3.62

Deferral of a dependant's travel

3

Division 9: Travel for representational purposes

9.3.63

Member accompanied on business travel within Australia

1

 

Annex 9.3.A

Approval for: Overseas travel and travel for representational purposes within Australia and overseas at Commonwealth expense

1

 

Part 4: Leave travel

9.4.1

Overview

1

9.4.2

Contents

1

9.4.3

Nominated family

1

9.4.4

CDF approval of closest relative

2

Division 1: Recreation leave travel

9.4.5

Purpose

1

9.4.6

Members entitled

1

9.4.7

Members not entitled

1

9.4.8

Remote location leave travel and recreation leave travel

2

9.4.9

Number of recreation leave travel trips

2

9.4.10

Travel in advance of entitlement

2

9.4.11

Excess travel costs

3

9.4.12

Offset of entitlement for travel to alternative destination

3

9.4.13

Vehicle allowance for trip to transport terminal

4

9.4.14

Transfer of entitlement

4

9.4.15

Member with family overseas

4

9.4.15A

Recreation leave travel – trainees

5

Division 2: Pre-deployment leave travel

9.4.16

Purpose

1

9.4.17

Entitlement

1

9.4.18

Member not entitled

1

9.4.19

Offset of entitlement

1

Division 3: Post-deployment travel

9.4.20

Purpose

1

9.4.21

Entitlement

1

9.4.21

Member must use recreation leave travel if available

1

Division 4: Remote location leave travel

9.4.23

Purpose

1

9.4.24

Structure of this Division

2

9.4.25

Definitions

3

9.4.26

Scheme A – member without dependants

3

9.4.27

Scheme A – member with dependents (unaccompanied)

4

9.4.28

Scheme A – dependents of a member with dependants (unaccompanied)

6

9.4.29

Basic entitlement – member with dependants

7

9.4.30

Scheme A – member with dependants

8

9.4.31

Scheme B – member with dependants

9

9.4.32

Scheme A – offset of entitlement to another destination

11

9.4.33

Schemes A and B – advances of entitlement

12

9.4.34

Schemes A and B – lapsing of entitlement

12

9.4.35

Schemes A and B – deferral of entitlement

13

9.4.36

Schemes A and B – member changes category

13

9.4.37

Schemes A and B – spouse or interdependent partner is a member

14

9.4.38

Schemes A and B – spouse or interdependent partner is a Defence APS employee

15

9.4.39

Schemes A and B – interaction with other travel entitlements

15

9.4.40

Schemes A and B – Tindal travel arrangements

15

9.4.41

Schemes A and B – dependants under the age of 18

16

9.4.42

Transitional entitlement – member with an unused entitlement at 31 January 2006

16

9.4.43

...

16

9.4.44

Transitional – Remote location leave travel

17

 

Part 5: Payment of travel costs

9.5.1

Overview

1

9.5.2

Contents

1

Division 1: Members eligible and definitions

9.5.3

Purpose

1

9.5.4

Member this Part applies to

1

9.5.5

Member this Part does not apply to

2

9.5.6

Members who must use the Defence travel card to pay travel costs

2

9.5.7

Members who must use travelling allowance to pay travel costs

3

9.5.8

Definitions

3

9.5.9

Travel period – business travel

4

9.5.10

Part-day travel period

5

9.5.11

Travel period – posting travel

5

9.5.12

Travel period – ceasing continuous full-time service

6

Division 2: Travel on Defence business using the travel card

9.5.13

Purpose

1

9.5.14

Member this Division applies to

1

9.5.15

Travel costs while living out on a journey

2

9.5.16

Limits on payment for accommodation and meals

5

9.5.17

When there is no entitlement for incidentals

6

9.5.18

Member living in

7

9.5.19

Keeping accommodation while living in on temporary duty

7

9.5.20

Travel for more than 21 days

8

9.5.21

Limits on travel costs for journey longer than 21 days

9

9.5.22

Accommodation and meals for dependants

10

9.5.23

Incidentals for a member on a course

10

9.5.24

Overnight stay following a period of Reserve service

10

9.5.25

Entitlement to incidentals at annual Reserve camp

11

9.5.26

Recall from recreation leave or long service leave

11

9.5.27

Additional payment toward travelling costs

11

9.5.28

Confirming actual travel costs

12

9.5.28A

...

12

9.5.29

Member entitled to allowance instead of using travel card

12

Division 3: Travelling allowance

9.5.30

Purpose

1

9.5.31

Members this Division applies to

1

9.5.32

Members this Division does not apply to

1

9.5.33

Travel costs while living out on a journey

2

9.5.33A

Example of how incidentals can be worked out (This clause is policy guidance)

2

9.5.34

Limits on travelling allowance for accommodation and meals

3

9.5.35

When there is no entitlement for incidentals

4

9.5.36

Incidentals for a member on a course

5

9.5.37

Member living in

5

9.5.38

Keeping accommodation while living in on temporary duty

6

9.5.39

Travel for more than 21 days

7

9.5.40

Limits on travel costs for journey longer than 21 days

8

9.5.41

Accommodation and meals for dependants

9

9.5.42

Overnight stay following a period of Reserve service

9

9.5.43

Entitlement to incidentals at annual Reserve camp

10

9.5.44

Recall from recreation leave or long service leave

10

9.5.45

Additional travelling allowance

10

9.5.46

Confirming actual travel costs

11

9.5.46A

...

11

 

Annex 9.5.A

Amounts for accommodation, meals and incidentals for travelling allowance and travel card

1

 

Part 1: Brigadier or higher

1

 

Part 2: Colonel or lower

2

 

Part 3: High-cost country centres – accommodation

3

 

Part 4: Medium-cost country centres

4

Annex 9.5.B

Amounts for accommodation, meals and incidentals for travel card – accommodation supplied through Lido at selected locations

1

 

Part 1: Brigadier or higher

1

 

Part 2: Colonel or lower

2

Annex 9.5.C

Amounts for travel after 21 days

1

 

Part 1: Amounts for travel after 21 days – accommodation

1

 

Part 2: Amounts for travel after 21 days – meals

2

 

Part 6: Vehicle allowance

9.6.1

Purpose

1

9.6.2

Basis

1

9.6.3

Contents

1

Division 1: General

9.6.4

Purpose

1

9.6.5

Member this Part applies to

1

9.6.6

Member this Part does not apply to

1

9.6.7

Definitions

2

9.6.8

Insurance

4

9.6.9

Journey varied or not made

4

Division 2: Authorised travel on duty and recall to duty from paid leave

9.6.10

Purpose

1

9.6.11

Authorised travel – on duty

1

9.6.12

Recall from leave

2

9.6.13

Entitlement – travel on duty

2

Division 3: Authorised travel on removal

9.6.14

Purpose

1

9.6.15

Conditions

1

9.6.16

Entitlement

2

9.6.16A

Travel before deployment

2

Division 4: Authorised travel on other journeys

9.6.17

Purpose

1

9.6.18

Public transport stoppages

1

9.6.19

Recall outside normal working hours

2

9.6.20

Recreation leave travel by private vehicle

2

9.6.21

Marriage or ADF recognition of interdependent relationship

2

9.6.22

Entitlement

3

Division 5: Vehicle allowance amounts and limits

9.6.23

Purpose

1

9.6.24

Amount of allowance and calculation of distance

1

9.6.25

Increased rate for passengers, equipment etc

2

9.6.26

Additional vehicle allowance

2

9.6.27

Limit to entitlement

3

 

Annex 9.6.A

Defence travel matrix

1

 

Part 7: Aircraft allowance

9.7.1

Purpose

1

9.7.2

Member this Part applies to

1

9.7.3

When this Part does not apply

1

9.7.4

Definitions

2

9.7.5

Authorised travel by private aircraft

2

9.7.6

Entitlement

2

9.7.7

Amount of allowance

3

9.7.8

Limit to entitlement

3

9.7.9

Insurance

4

 

 

PACMAN                                                                  AL8 (June 2009)                                                 Chapter 9 – Contents – 1