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TAX ALERT: PACMATE Annex 3.A, item 137. |
8.4.18 Purpose
8.4.19 Member
this Division applies to
8.4.20 Rates
of reimbursement
8.4.21 Period
of reimbursement
8.4.22 Applying
for education assistance (This clause is policy guidance)
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Sometimes a member's child does not accompany them to the gaining location. This Division assists the member with compulsory tuition fees and accommodation costs in some circumstances. |
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1. |
For this Division, the member must meet all these conditions. |
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a. |
The member is granted a removal to a new posting location. |
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b. |
The member has a child who meets all these conditions. |
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i. |
They are under 20 years old. |
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ii. |
They normally live with the member or adult dependant. |
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iii. |
They are in Year 9, 10, 11 or 12, or an earlier year that the CDF decides is critical to the child's education. |
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iv. |
They are not repeating a school year to improve results. |
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c. |
The member elects for the child to attend school at one of these locations. |
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i. |
The losing location. |
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ii. |
A chosen location. This must be approved by the CDF. Example: A family is moving from Nowra to Note: This cannot be the member's former or gaining location. |
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2. |
For subp |
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a. |
The child's age, school history, educational needs, family circumstances and general welfare. |
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b. |
Facilities offered by schools and educational institutions in the former and gaining locations. |
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c. |
The nature of the education system in the gaining location. Examples: Is Year 11 and 12 offered? Is assessment by coursework, exams or a combination? |
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d. |
Staff advice from schools and educational institutions in the former and gaining locations. |
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e. |
The circumstances of the member's posting and the likely location of future postings. |
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f. |
Any other assistance available from the Defence
Community Organisation to support dependants with special needs. See: Part 6, Dependants with special needs |
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g. |
Any other disabilities of the child. |
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h. |
The interests of the Commonwealth. |
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i. |
Any other factor relevant to the child's educational progress. |
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3. |
For subp |
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Persons who can make the decisions under subparagraph 8.4.19.1.b.iii and subparagraph 8.4.19.1.c.ii on behalf of the CDF: Director Entitlements Director General Defence Community Organisation Director Retention Program Defence Community Organisation Manager Education Policy and Special Needs |
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1. |
This table outlines the rates of reimbursement to a member. |
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Item |
The annual maximum reimbursement is... |
less an annual member contribution of... |
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Compulsory
tuition fees |
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1. |
The cost of compulsory tuition fees to a maximum of $18,347 |
$239. |
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Accommodation |
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2. |
If in boarding school or a commercial establishment, the cost of board to maximum of $17,131 |
$2,547. ($2,120 if the first year of boarding) |
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3. |
If accommodated privately, the cost of board to a maximum of $8,773 Example: A lodger boarding in a private home. |
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2. |
... |
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3. |
Reimbursement under this clause must be reduced if other assistance is provided. This table outlines these reductions. |
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Item |
If the member receives... |
the entitlement must be reduced by... |
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1. |
other government assistance for the cost of attendance at school |
the total value of that assistance. Example: If the member received $100 from another government scheme, $100 must be reduced from the entitlement. |
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2. |
assistance for the purchase of textbooks and equipment |
half the value of that assistance. Example: If the member received $100 from another government scheme, $50 must be reduced from the entitlement. |
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1. |
For this Division, the period of reimbursement to a member begins on the later of these days. |
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i. |
The first day of the child's next school term, after the member is notified of posting. |
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ii. |
The day the child begins to board at the other location. |
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2. |
The reimbursement period ends on the earlier of these days. |
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i. |
The last day of the child's attendance at the school. |
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ii. |
The day the member ceases continuous full-time service. |
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3. |
If a child is absent from school for 12 weeks or more, the member is not entitled to education assistance for the period. |
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4. |
In certain cases, a child may stop attending the school for reasons beyond the control of the child or member. This includes Service, medical or other compassionate reasons. If the member has paid school fees or accommodation in advance, the member will be reimbursed for the period they have paid for. Note: This subclause only applies where the member cannot be refunded costs by the school. |
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5. |
A member receiving education assistance may become ineligible during the reimbursement period. Example: A member is posted back to the location where the child is attending school. In this case, the period of education assistance ends on whichever of these days applies. |
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a. |
The last day of the school year. |
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b. |
If the child is in Year 11 or 12, the day they complete secondary education. |
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For boarding costs, see also subclause 6. |
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6. |
A member cannot be reimbursed boarding costs during school holidays, or while the member or an adult dependant lives within the student's location. Exception: The CDF may approve reimbursement of the accommodation costs to the member in special circumstances. Example: A member is posted back to the location where the child is attending school. The member lives in. The rest of the member's family remains at the previous location. The member has not yet established a home in the child's location, therefore the child remains in boarding school. |
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7. |
For subclause 6, the CDF must consider all these factors. |
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a. |
Any family support available to the child in the chosen location. |
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b |
The child's age, school history, educational needs, family circumstances and general welfare. |
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c. |
Staff advice from schools and educational institutions in the former and gaining locations. |
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d. |
The circumstances of the member's posting and the likely location of future postings. |
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e. |
Any other assistance available from the Defence
Community Organisation to support dependants with special needs. See: Part 6, Dependants with special needs |
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f. |
Any other disabilities of the child. |
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g. |
The interests of the Commonwealth. |
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h. |
Any other factor relevant to the child's educational progress. |
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Persons who can make the decision under subclause 8.4.21.6 on behalf of the CDF: Executive Officer – Relocations, Dependants and Housing Assistant Director Entitlements Director Entitlements Director General Defence Community Organisation Director Retention Program Defence Community Organisation Manager Education Policy and Special Needs |
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A form is available to apply for education assistance outlined in this Division. See: Form AD 302, Application for education assistance - entitlement at other locality. See also: Chapter 9 Part 3 Division
4, |