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TAX ALERT: PACMATE Annex 3.A, item 135. |
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1. |
If a member's child changes schools due to posting
in |
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2. |
Only these three changes of school are within the purpose of this Part. |
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Item |
From... |
To... |
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1. |
Primary |
Primary |
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2. |
Primary |
Secondary |
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3. |
Secondary |
Secondary |
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3. |
Education assistance in this Division is designed to overcome immediate difficulties as a result of posting. Assistance is limited. If the child continues to experience education difficulties beyond the limits, any further costs are the member's responsibility. |
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For this Division, all these conditions must be met. |
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a. |
The member is granted a removal to a new posting location. |
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b. |
The member has a child changing school to the gaining location. The child must meet all these conditions. |
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i. |
They are under 20 years old. |
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ii. |
They normally live with the member or adult dependant. |
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iii. |
They attend a registered primary or secondary school full-time. |
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iv. |
They are not repeating a school year to improve results. |
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c. |
The principal or the child's teacher at the new school certifies at least one of the following. |
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i. |
The child has not reached, or is unlikely to maintain, a sufficient standard in a subject. They require additional tuition that the school cannot provide. |
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ii. |
The school cannot provide a subject. This must be critical to the child's educational progress or career-choice. |
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iii. |
The school cannot provide a therapy service or tuition. This must be critical to the child's educational progress. |
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iv. |
The child needs to have a special need assessed to develop a suitable educational program. A government agency is not able to do this within six months of the child's arrival at the gaining location. |
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v. |
A child with a special need critically needs a program or service. A government school at the location cannot provide it. A non-government school at the location can provide it, or another directly related program or service. |
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vi. |
The child is academically gifted and needs a special education program. A government school at the location cannot provide it. |
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Note: The requirement to certify under this p See: |
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1. |
This clause
applies to a member who buys face-to-face tutoring for their child. Related Information: Clause 8.4.10A, Web-based tutoring |
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1A. |
The member may be reimbursed for one hour of additional
tuition a week for each subject certified under paragraph 8.4.9.c. |
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2. |
Reimbursement must be no more than $73 an hour. |
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3. |
This table outlines the maximum periods for reimbursement. |
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Item |
If the child... |
then the maximum period for reimbursement is... |
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1. |
has previously studied a subject offered at the new school |
14 weeks |
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2. |
has not previously studied a subject offered at the new school Example: A new language not previously studied. |
6 months |
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3. |
is in Year 10, 11 or 12 and studying a subject essential to career aims, but not provided at the new school Example: A student wishes to pursue a career in music. Music courses are not available at the new school. |
1 school year |
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4. |
Tuition costs can be reimbursed to a member for more than one subject. |
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5. |
Reimbursement of costs to the member is the common payment option. Exception: The CDF may accept an invoice directly from a tutor and pay it on behalf of the member. The CDF must be satisfied the member cannot be reimbursed, as they are away for service reasons. |
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Persons who can make the decision under subclause 8.4.10.5 on behalf of the CDF: Regional Education Liaison Officer Staff officer – Dependants Entitlements |
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1. |
This
clause applies to a member who buys web-based tutoring for their child. Related Information: Clause 8.4.10A, Face-to-face tutoring |
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2. |
If a teacher or principal recommends that a child begin tutoring, a member may be paid for the cost of a subscription to a web-based tutoring service that the member chooses. |
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3. |
A member may not be paid under this clause for any
of the following costs. |
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a. |
Computer software costs. |
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b. |
Computer hardware costs. |
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c. |
Internet access costs. |
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4. |
Payment is by reimbursement of the member's costs. Exception: If clause 8.4.11A applies. See: Clause 8.4.11A, Payments to tutor |
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5. |
Payments under this clause are limited to an amount calculated in accordance with the following table. |
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Step |
Action |
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1. |
Find the maximum limit for the child and the certified subject in the table in subclause 6. |
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2. |
Find the number of subjects that meet both these requirements. |
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a. |
The subject was certified by the child's new school under paragraph 8.4.9.c. |
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b. |
The child is provided with online tuition on the subject. |
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See: Clause 8.4.9, Member this Division applies to |
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3. |
Multiply the outcome of Step 1 by the outcome of Step 2. |
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4. |
Find the amount paid to the member for any face-to-face tutoring under clause 8.4.10. See: Clause 8.4.10, Face-to-face tutoring |
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5. |
Subtract the outcome of Step 4 from the outcome of Step 3. |
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6. |
The outcome of Step 5 is the limit that may be reimbursed for web-based tutoring. |
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Example: A member is posted to a new location. The member's child
needs some catch-up coaching in maths. The child has face-to-face tutoring
for four hours, and then the tutor advises that a web-based tutoring program
would help consolidate the child's new skills. The child's teacher approves
the plan. |
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Step |
Action |
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1. |
The child has studied maths before. The maximum limit is in Item 1 of the table in subclause 6, and is $1,022. |
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2. |
The child only has one subject recommended, and had the coaching. $1,022 x 1 = $1,022 |
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3. |
The child had 4 hours of face-to-face tutoring. 4 hours face-to-face tutoring x $73 an hour = $292 |
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4. |
$1,022 - $292 = $730 |
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5. |
The member may be reimbursed $730 for web-based tutoring. |
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6. |
The following table provides figures used in Step 1 of the calculation in subclause 5. |
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Item |
If the
subject... |
and the
child... |
then the
maximum limit is... |
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1. |
is
offered at the new school |
has studied the subject
before |
$1,022. |
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2. |
has not studied the subject
before |
$1,898. |
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3. |
is not
offered at the new school |
meets both of the following
conditions: 1. The child is in Year 10,
11 or 12. 2. The child needs to study
the subject, as it is essential to their career aims. Example: A
student wishes to pursue a career in music. Music courses are not available
at the new school. |
$3,796. |
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For a member to be reimbursed their costs, the educational services must meet both these conditions. |
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a. |
They must be provided within 18 months of the child starting study at the new school. |
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b. |
They must be provided by a qualified person or accredited organisation. |
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A member who meets both the following conditions may elect to have payments made directly to the body that supplied the tutoring, instead of by reimbursement. |
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a. |
The member is away for Service reasons. |
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b. |
It is not practical for the member to apply for a reimbursement. |
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1. |
Education assistance also covers members' children with special needs. It supports access to programs or services not available in the new school or other Government agencies. |
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2. |
To be eligible for education assistance in this clause, the child must be a dependant with a special need. See: Chapter 1 Part 3 Division 2 clause 1.3.82, Dependant with special needs |
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3. |
This table outlines entitlements for children with special needs. |
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Item |
If the special needs child requires... |
then the entitlement is... |
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1. |
a therapy service or tuition not provided at the school, but critical to educational progress |
one hour a week for 14 weeks, at a maximum of $73 an hour for each service needed. |
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2. |
an assessment of the need, critical to the development of an educational program |
a private assessment of the need, up to $543. |
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4. |
These conditions apply to the entitlements outlined in subclause 8.4.12.3. |
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a. |
For item 1 in the above table, both these conditions apply. |
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i. |
A therapy service must have been provided to the child with a special need at the previous location. |
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ii. |
Tuition or therapy must be provided by a qualified person or accredited organisation. It must also be provided within 18 months of the child starting at the new school. |
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b. |
For item 2 in the table above, a member is only reimbursed for a private assessment if a government agency cannot provide the assessment. |
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5. |
The CDF may approve attendance at a private school to access a special program. If approved, the member may receive the cost of compulsory tuition fees up to $19,785 a year. A member contribution of $266 a year is required. |
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6. |
For approval under subclause 5, all these conditions must be met. |
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a. |
The program or service must have been provided to the child by a government school at the losing location. |
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b. |
The program or service cannot be provided by an accessible government school at the gaining location. |
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c. |
The program or service can be provided by a private school. |
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d. |
It is critical that the child attends the private school for educational progress. |
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7. |
For subclause 5, the CDF must also consider all these factors. |
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a. |
The child's age, school history, educational needs, family circumstances and general welfare. |
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b. |
Facilities offered by schools and educational institutions in the former and gaining locations. |
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c. |
The nature of the education system in the gaining location. Examples: Is Year 11 and 12 offered? Is assessment by coursework, exams or a combination? |
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d. |
Staff advice from schools and educational institutions in the former and gaining locations. |
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e. |
The circumstances of the member's posting and the likely location of future postings. |
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f. |
Any other assistance available from the Defence
Community Organisation to support dependants with special needs. See: Part 6, Dependants with special needs |
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g. |
Any other disabilities of the child. |
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h. |
The interests of the Commonwealth. |
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i. |
Any other factor relevant to the child's educational progress. |
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Persons who can make the decision under subclause 8.4.12.5 on behalf of the CDF: Director General Defence Community Organisation Manager Education Policy and Special Needs Regional Education Liaison Officer |
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1. |
The CDF can decide to extend limits of education assistance in this Division. The CDF must be satisfied the child requires further tuition or therapy to sustain academic performance. |
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2. |
Under subclause 1, the CDF can only extend education assistance outlined in subclauses 8.4.10.3 (table item 1) and 8.4.12.3 (table item 1). |
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Before approving an extension under subclause 1, the CDF must do the following. |
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i. |
Receive a new certification as outlined in p See: Form AD301-1, Application for education allowance - entitlement at member's locality of posting (Discretionary approval by Directorate of Entitlements). (This reference is policy guidance) |
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ii. |
Consider all the criteria listed in subclause 8.4.12.7. |
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4. |
The extended entitlement is an additional 14 weeks' reimbursement for each subject. This must be no more than $73 an hour. |
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Persons who can make the decision under clause 8.4.13 on behalf of the CDF: Regional Education Liaison Officer Manager Education Policy and Special Needs |
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Forms are available to apply for education assistance outlined in this Division. See: |