Chapter 7: ADF housing and meals

Contents

Part 1: Overview and indexes

7.1.1

Overview

1

7.1.2

How it assists

1

7.1.3

Types of housing assistance – contributions and choices

1

7.1.4

Contents

2

Division 1: Introduction

7.1.5

Purpose

1

7.1.6

Eligibility for housing assistance

1

7.1.7

Allowance not payable

1

7.1.8

Discretion in special circumstances

1

7.1.9

Amount of allowance for member serving a period of detention

2

Division 2: Family type fast-find index

7.1.10

Overview

1

7.1.11

Members without dependants

1

7.1.12

Members with dependants

2

7.1.13

Members with dependants (unaccompanied)

3

Division 3: Definitions and key concepts

7.1.14

Definitions

1

7.1.15

Posting location

3

7.1.16

Suitable accommodation

4

Division 4: House-hunting trips

7.1.17

Purpose

1

7.1.18

Member who is eligible

1

7.1.19

Member who is not eligible

2

7.1.20

Member to apply in writing

2

7.1.21

CDF may approve a house-hunting trip

2

7.1.22

House-hunting trip payments

3

7.1.23

Costs that will not be paid

4

7.1.24

Car hire for member returning to Australia

4

7.1.25

Families with special needs

4

7.1.26

House not chosen during house-hunting trip

5

7.1.27

Evidence of house-hunting trip costs

5

7.1.28

Defence Housing Australia procedures for house-hunting trips (This clause is policy guidance)

5

 

Part 2: Suitable own home

7.2.1

Purpose

1

7.2.2

Member's own home and housing assistance

1

7.2.3

Contents

1

Division 1: Introduction to suitable own home

7.2.4

Purpose

1

7.2.5

Suitable own home

1

7.2.6

Own home bought with Defence assistance

3

7.2.7

No housing assistance for member who has suitable own home

3

7.2.8

Member to give notice of home ownership at posting location

4

7.2.9

When a member's home is unsuitable

4

Division 2: Home becomes unsuitable

7.2.10

Purpose

1

7.2.11

Member required to live in tied or appointment residence

1

7.2.12

CDF may decide a member's home is unsuitable

1

7.2.13

Member's home is outside the posting location

3

Division 3: Home may be unsuitable if it is rented out

7.2.14

Purpose

1

7.2.15

Member to include release clause in lease

1

7.2.16

Member waiting for a tenant to leave their home

1

7.2.17

CDF discretion to grant assistance

2

7.2.18

Home leased for commercial purposes

3

 

Part 2A: Defence Home Ownership Assistance Scheme

7.2A.1

Purpose

1

7.2A.2

Overview

1

7.2A.3

Qualifying service period

1

7.2A.4

When subsidy becomes payable

2

7.2A.5

Amount of subsidy

2

7.2A.6

When subsidy stops being payable

2

7.2A.7

How to apply for a subsidy certificate

2

7.2A.8

Effects on other conditions of service

2

7.2A.9

Suitable own home

3

7.2A.10

Housing assistance

3

7.2A.11

Benefit passes on death

3

 

Part 3: Living-in accommodation

7.3.1

Overview

1

7.3.2

Contents

1

Division 1: Suitable living-in accommodation

7.3.3

Purpose

1

7.3.4

Suitable living-in accommodation

1

7.3.5

Member who is required to live in

2

7.3.6

...

2

7.3.7

Member who may choose to live in

2

7.3.8

Member with suitable accommodation who chooses to live in

3

7.3.9

...

4

7.3.10

Living-in accommodation not available

4

7.3.11

Classification of living-in accommodation by rank group

4

7.3.11A

Member required to live in – accommodation levels

5

7.3.11B

Member who chooses to live in – accommodation levels

6

7.3.11C

Change in member's rank group

6

7.3.12

CDF may decide that accommodation is unsuitable

6

7.3.13

Member required to share room

7

7.3.14

Medical officer taken to live in during compulsory residency

7

7.3.14A

Chaplain in training taken to live in

8

7.3.15

Member buys a suitable own home

8

7.3.15A

Living-in accommodation on deployment

8

Division 2: Contribution for living-in accommodation

7.3.16

Contribution for living-in accommodation

1

7.3.17

Contribution if accommodation is not at level for a member's rank group

3

7.3.18

Member on part-time leave without pay

3

7.3.19

Member on leave without pay

3

7.3.20

Contribution on change of rank

4

7.3.21

Reduced contribution for Defence Establishment Berrimah, NT

4

7.3.21A

Higher contribution for single bedroom apartments – Homebush and North Strathfield

4

Division 3: Exemptions from contribution

7.3.22

Members who do not pay to live in

1

7.3.23

Member required to live in temporarily

2

7.3.24

Member on temporary duty in another location

3

7.3.25

Member on leave

3

7.3.25A

...

3

Division 4: Members posted to seagoing ships and nuships

7.3.26

Purpose

1

7.3.27

Member this Division applies to

1

7.3.28

This Division dos not apply to a member posted to a seagoing submarine

1

7.3.29

Definitions

2

7.3.30

Basis

2

7.3.31

Unaccompanied member with dependants posted to a seagoing ship

3

7.3.32

Accommodation on board for seagoing member

3

7.3.33

Accommodation ashore for seagoing member

3

7.3.34

Contributions for accommodation ashore

4

7.3.35

Accommodation and contributions for seagoing member on temporary duty

5

7.3.36

Contribution when ship is uninhabitable

6

7.3.36A

Service residence for member on deployment

6

7.3.37

Food allowance for seagoing member in temporary accommodation ashore

7

7.3.38

Laundry allowance for seagoing member in temporary accommodation ashore

7

 

Part 4: Temporary accommodation allowance

7.4.1

Overview

1

7.4.2

Definition – suitable accommodation

1

7.4.3

Contents

1

Division 1: Purpose, members entitled and conditions

7.4.4

Purpose

1

7.4.5

Members entitled

1

7.4.6

Member not entitled

2

7.4.7

Member ceases continuous full-time service

3

7.4.8

Entitlement of dependants on death of member

3

7.4.9

Conditions on entitlement

4

Division 2: Types of accommodation

7.4.10

CDF direction to stay in a specified place

1

7.4.11

Serviced apartment preferred

2

7.4.12

Member required to live in

2

7.4.13

Number of rooms in temporary accommodation

4

Division 3: Period of entitlement

7.4.14

Start date of period of entitlement

1

7.4.15

Length of period of entitlement

2

7.4.16

Member buying a home

3

7.4.17

Member temporarily out of a residence

4

7.4.18

Extension of period of entitlement

4

Division 4: Rates of allowance and advance payment

7.4.19

Rate of allowance – hotel or serviced apartment

1

7.4.20

Standard of accommodation

2

7.4.21

Meals – hotel or serviced apartment

2

7.4.22

Rate of allowance – other temporary accommodation

4

7.4.23

Meals – other temporary accommodation

6

7.4.24

Advance payment of allowance

6

Division 5: Rate of contribution

7.4.25

Purpose

1

7.4.26

Rate of contribution

1

7.4.27

Allowance and contribution for member couple

2

 

Part 5: Service residences

7.5.1

Overview

1

7.5.2

Contents

1

Division 1: Definitions and key concepts

7.5.3

Definitions

1

Division 2: Suitable Service residence

7.5.4

Suitable Service residence

1

7.5.5

Classification of Service residence

3

7.5.6

Members with special needs dependants

4

7.5.7

Members with large number of dependants

4

7.5.8

...

4

Division 3: Market-rent-based classification of a Service residence

7.5.9

Purpose

1

7.5.10

Market-rent-based classification

1

7.5.11

Rent bands

2

7.5.12

Minimum standard for market-rent-based classification

3

7.5.13

Rent band for a member's rank group

3

7.5.13A

Useful links

5

Division 4: Amenity-based classification of a Service residence

7.5.14

Purpose

1

7.5.15

Amenity-based classification

1

7.5.16

Amenity-based classification for a member's rank group

2

7.5.17

Group E Service residence – Major General or higher

3

7.5.17A

Useful links

4

Division 5: Classification of on-base Service residence

7.5.18

Purpose

1

7.5.19

Service residence on a Defence establishment

1

7.5.20

Minimum housing standard for on-base Service residence

2

7.5.21

Additional functional amenities

3

7.5.22

Allocation of on-base Service residences

3

7.5.22A

Useful links

3

Division 6: Rent band choice homes

7.5.23

Purpose

1

7.5.24

Rent band choice

1

7.5.25

Member living in a rent band choice home above their rank group

2

7.5.26

Member living in rent band choice home below their rank group

3

Division 7: When a member is eligible to live in a Service residence

7.5.27

Member with dependants eligible for a Service residence

1

7.5.28

Member with dependants (unaccompanied) eligibility in two locations

2

7.5.29

Member without dependants eligible for a surplus Service residence

2

7.5.30

Member with dependants can choose two-bedroom home

2

7.5.31

Members with part-time contact with children

3

7.5.32

Acceptance or rejection of reasonable offer

3

7.5.33

Reasons for rejecting a reasonable offer

5

7.5.34

Changing Service residences

6

7.5.35

Pet ownership

7

7.5.36

Ineligible member can apply for surplus Service residence

7

Division 8: Appointment, tied and assigned residences

7.5.37

Appointment residences

1

7.5.38

...

1

7.5.39

Tied residences

2

7.5.40

Assignment of other specific residences

2

7.5.41

Furniture rental for appointment, tied and assigned residences

3

Division 9: Contributions

7.5.42

Overview

1

7.5.43

Contribution for Service residence or rent band choice home

1

7.5.43A

Suspended contributions for a member without dependants

2

7.5.43B

...

3

7.5.44

Choice contribution scheme, above rank group

3

7.5.45

Contribution for a home chosen at a lower rank group's rent band or amenity group

4

7.5.46

Member allocated a Service residence above their rank group

4

7.5.47

Member allocated a Service residence below their rank group

5

7.5.48

Allocation above or below rank group eligibility – fast find table

6

7.5.49

Member promoted or commissioned

6

7.5.50

Member reduced in rank

7

7.5.51

Member on leave without pay

8

7.5.52

Member on part-time leave without pay

8

7.5.53

Member undergoing training

9

7.5.54

Service residence reclassified

9

7.5.55

Contribution for member dependants

9

Division 10: End of entitlement to live in a Service residence

7.5.56

No Service residence available

1

7.5.57

Member rejects a reasonable offer

1

7.5.58

Member buys a suitable own home

3

7.5.59

Dependants not at the Service residence

4

7.5.60

Member dies

5

7.5.61

Member keeps a Service residence at losing location

6

7.5.62

Rejecting a Service residence – effect of temporary accommodation allowance

6

7.5.63

Special conditions on separation – statutory appointees

7

 

Part 5A: Choice Accommodation – Darwin

7.5A.1

Overview

1

7.5A.2

Contents

1

Division 1: Entitlement to Choice Accommodation – Darwin

7.5A.3

Definitions

1

7.5A.4

Choice Accommodation

1

7.5A.5

Member who is eligible

1

7.5A.6

Member not eligible

2

7.5A.7

Choice Accommodation rent band for a member's rank

2

7.5A.8

Member living in Choice Accommodation above their rank group

3

7.5A.9

Member living in Choice Accommodation below their rank group

3

7.5A.9A

Change in classification of Choice Accommodation

4

7.5A.10

Storage of furniture and effects

4

7.5A.11

Advances of rent or bond

4

7.5A.11A

Choice Accommodation on deployment

4

Division 2: Contributions

7.5A.12

Contribution for Choice Accommodation – Member without dependants

1

7.5A.13

Contribution for member on part-time leave without pay

2

7.5A.14

How visiting members may affect contributions

2

7.5A.15

Contribution when one member leaves a shared home

3

7.5A.16

Exemptions from contributions

3

 

Part 6: Rent allowance

7.6.1

Overview

1

7.6.2

Purpose

1

7.6.3

Definitions

1

7.6.4

Contents

1

Division 1: Member entitled to rent allowance

7.6.5

Member entitled and period of entitlement

1

7.6.6

Member not entitled

3

7.6.7

How to apply for rent allowance

3

Division 2: Rent ceilings

7.6.8

Purpose

1

7.6.9

Rent ceilings – member with dependants

1

7.6.10

Rent ceilings – other members

2

7.6.10A

Transitional rent ceiling for some members

3

7.6.11

No rent ceiling set for posting location

5

7.6.12

CDF may increase rent ceiling

5

7.6.13

Applications for a rent allowance ceiling increase

6

7.6.14

Member who cannot apply for increased rent ceiling

6

7.6.15

Increased rent ceiling – effect on rent allowance

7

7.6.16

Reduction in rent ceiling – effect on rent allowance

8

Division 3: Contributions

7.6.17

Contribution for rented home

1

7.6.18

When rent contribution ceases for a member without dependants

2

Division 4: How rent allowance is worked out

7.6.19

Working out rent allowance

1

7.6.20

Shared home

3

7.6.20A

House-sitter for absent member

3

7.6.21

Home is sublet

4

7.6.22

Allowance and contribution for dependant who is also a member

4

7.6.23

Furniture rental

5

7.6.24

Major General – reduced rent allowance

6

7.6.25

Member promoted

6

7.6.26

Member reduced in rank

7

7.6.27

Changing homes at the posting location

7

Division 5: Events that will end or limit entitlement

7.6.28

Member moves to other suitable accommodation

1

7.6.28A

Rent allowance on deployment

4

7.6.28AB

Insurance for members who are away

4

7.6.28B

...

4

7.6.29

Member with less than 12 months until ceasing continuous full-time service

4

7.6.30

Dependants removed before member ceases full-time service

4

7.6.31

Member on leave without pay

5

7.6.32

Member on part-time leave without pay

5

7.6.33

Dependants not at a rented home

6

7.6.34

Member dies

6

7.6.35

Rent allowance audit

7

7.6.36

Member who fails to respond to audit

7

Division 6: Advances and repayments

7.6.37

Purpose

1

7.6.38

Assistance with payments for rental home

1

7.6.39

Advance payment of bond when sharing

2

7.6.40

Advance to assist member with rent

2

7.6.41

Member to give evidence of payment

3

7.6.42

Unused advances to be repaid

3

7.6.43

Method of repayment

4

7.6.44

Rent paid before member moves in

4

7.6.45

Rent paid after member moves out

5

 

Part 7: Meals

7.7.1

Overview

1

7.7.2

Contents

1

Division 1: Contribution for meals

7.7.3

Purpose

1

7.7.3A

Member this Division does not apply to

1

7.7.4

Meal options and methods of payment

1

7.7.5

Fortnightly meal charges

2

7.7.6

Member's choice not to be provided with meals

2

7.7.7

Casual meal charges

3

7.7.8

Contribution for meals not payable

3

7.7.9

Member who must contribute for meals

4

7.7.10

Member on leave without pay

4

7.7.11

Meals in a mess for a lower rank

5

7.7.12

Meals without steward service

5

7.7.13

Reserve member eating in a Service mess

5

 

Guidance Only – Defence APS employee eating in a mess

5

Division 2: Food allowances for certain members who live out

7.7.14

Purpose

1

7.7.15

Entitlement to allowance

1

7.7.16

Member not entitled to allowance

1

7.7.17

Transitional food allowance for member posted to seagoing submarine

2

 

Part 8: Utilities

7.8.1

Purpose

1

7.8.2

Utilities – definition

1

7.8.3

Member clauses 7.8.4 and 7.8.5 apply to

2

7.8.4

Eligible member – reimbursement for utilities

2

7.8.5

Member temporarily away from home

3

7.8.6

Member who must contribute to the cost of utilities

4

7.8.7

Contribution for water – Service residence

4

7.8.8

Contribution for energy costs – tied or Service residences

4

7.8.9

Contribution for utilities – member living in

5

7.8.10

Assistance with utility connection deposits

5

7.8.11

Advance payment of utility connection deposit when sharing

5

7.8.12

Member to give evidence of payment

6

7.5.13

Unused advances to be repaid

 

 

Annexes

Annex 7.A1: Contributions for Service residence or rent band choice accommodation

Part 1

Contribution for Service residence or for rent allowance – member with dependants

1

Part 2

Contribution for a Service residence – member without dependants not sharing

2

Part 3

Contribution for a Service residence – member without dependants sharing

2

Part 4

Contribution for rent allowance – member without dependants mentioned in item 3 of the table in clause 7.6.28 (Partial rent allowance)

2

Part 5

Contribution for rent allowance – member without dependants who Part 4 does not apply to

3

Annex 7.A2: Regional rent bands                                                                 1 

Annex 7.A3: Contributions for rent allowance

Part 1

Contribution for rent allowance – member with dependants

1

Part 2

Contribution for rent allowance – member without dependants mentioned in item 3 of the table in clause 7.6.17 (Partial rent allowance)

1

Part 3

Contribution for rent allowance – member without dependants who Part 2 does not apply to

2

Annex 7.B: Rent ceilings

Part 1.1

Rent ceiling for member with dependants – 3 or more bedrooms

1

Part 1.2

Member with dependants who chooses a two bedroom rent ceiling

3

Part 2

Member without dependants or member with dependants (unaccompanied) who lives alone and to whom Part 3 does not apply

5

Part 3

Member without dependants or member with dependants (unaccompanied) who (a) shares with one other person or (b) who lives alone under item 2 of the table in clause 7.6.10 (Partial rent allowance)

6

Part 4

Member without dependants or member with dependants (unaccompanied) who is sharing with two other persons

7

Part 5

Member without dependants or member with dependants (unaccompanied) who is sharing with three other persons

8

Annex 7.BA: Transitional rent ceilings for some members

Part 1

Rent ceiling for member with dependants – 3 or more bedrooms

1

Part 2

Member with dependants who chooses a two bedroom rent ceiling

2

Part 3

Member without dependants or member with dependants (unaccompanied) who lives alone and to whom Part 4 does not apply

3

Part 4

Member without dependants or member with dependants (unaccompanied) who (a) shares with one other person or (b) who lives alone under item 2 of the table in clause 7.6.10 (partial rent allowance)

4

Part 5

Member without dependants or member with dependants (unaccompanied) who is sharing with two other persons

5

Part 6

Member without dependants or member with dependants (unaccompanied) who is sharing with three other persons

6

Annex 7.C: Contributions for food – temporary accommodation allowance  1

Annex 7.D: Diagram to illustrate how rent allowance works                    1

Annex 7.E: Application for relocation form

 

Defence Housing Australia – Application for relocation form

1

Annex 7.F: Guide to standard tenancy agreement (This Annex is policy guidance)

 

Tenancy Agreement for Service Members

1

 

Commencement inspection

2

 

Termination of Agreement

2

 

Extension of tenancy beyond the member's separation from the ADF

3

 

Inspection, maintenance and cleaning procedures on termination of lease

4

 

Arrangements for members without dependants and members with dependants (unaccompanied)

5

 

Debit recovery

6

 

Eviction of unauthorised residents and illegal occupants

6

 

Unauthorised residents – eviction procedures

6

 

Eviction of illegal occupants and squatters

7

 

Notice to quit form

8

Annex 7.G: How a Service residence is classified (This Annex is policy guidance)

Table 1

Basic Service residence amenities

1

Table 2

Group rank entitlement

2

Table 3

Additional functional amenities

3

 

Classification of Group E Service residences

3

 

Compliance certificate for a Service residence

5

Annex 7.H: Living in levels (This Annex is policy guidance)

Part 1

Other ranks

1

Part 2

Senior non-commissioned officers

3

Part 3

Junior officers

4

Part 4

Senior officers

5

Annex 7.I: Informal dispute resolution (This Annex is policy guidance)

 

Aim

1

 

Grounds for dispute

1

 

Process

2

 

Role of Housing Management Centre contact staff member and manager

2

 

Membership and role of joint Housing and Accommodation Review Committee

3

 

PACMAN                                                                  AL12 (October 2009)                                                 Chapter 7 – Contents – 1