PACMAN Chapter 3 Part 5 Division 18: Navy – Naval Police Coxswain completion bonus scheme

Division 18: Navy – Naval Police Coxswain completion bonus scheme

3.5.168  Purpose
3.5.169  Payments under this Division
3.5.170  Effective service
3.5.171  Members this Division applies to
3.5.172  Members this Division does not apply to
3.5.173  Applications to join the scheme
3.5.174  Acceptance
3.5.175  Obligation payment
3.5.176  Completion bonus
3.5.177  Extension of the period for payment
3.5.178  Bonus payable when member leaves the scheme
3.5.179  Calculation of the bonus amount
3.5.180  Administration of payment

3.5.168 Purpose

This Division provides an obligation payment and a completion bonus for sailors in the Naval Police Coxswain employment categories in the Navy. The payment is designed to encourage members to stay in the categories and to improve their qualifications.

3.5.169 Payments under this Division

	This Division provides for three different types of payment.
	a.	An obligation payment, paid on joining the scheme. See: Clause 3.5.175, Obligation payment
	b.	A completion bonus paid to members who stay in the scheme for three years. Related Information: Clause 3.5.176, Completion bonus
	c.	A pro rata completion bonus, paid to members with fewer than three years in the scheme, in prescribed circumstances. See: Clause 3.5.178, Bonus payable when member leaves the scheme

3.5.170 Effective service

1.	For the purpose of this Division, *effective service* means service that meets all these conditions.
	a.	It is continuous full-time service.
	b.	It is paid. Exception: Unpaid leave of less than 21 calendar days.
	c.	It is not ineffective service under subclause 2.
2.	This table lists a range of leave types and activities and sets out how a period of that leave or activity counts toward member's period of effective service.

Item	Activity	Effect
1.	Part time leave without pay	The unpaid component of a part-time leave without pay working pattern does not count as effective service.
2.	Leave at full pay Examples: Recreation leave, full pay long service leave	The whole period counts as effective service.
3.	Unpaid leave for less than 21 calendar days Examples: Leave without pay, maternity leave without pay	The whole period counts as effective service.
4.	Unpaid leave for 21 calendar days or more Examples: Leave without pay, maternity leave without pay	The whole period does not count as effective service.
5.	Absence without leave
6.	Imprisonment, detention or suspension from duty without pay
7.	Leave at half pay Example: Long service leave at half pay	Half the period of the leave counts as effective service.
8.	An undertaking for further service under Part 8 of the Military Superannuation and Benefits Act 1991, as preserved by item 4 of Schedule 4 Defence Legislation Amendment Act (No. 1) 2005.	The whole period does not count as effective service.
9.	A period when the member was discharging another undertaking for further service. Exception: An undertaking for further service associated with a promotion.	The whole period does not count as effective service.
10.	Return of service obligations
	A period when the member is discharging a return of service obligation associated with the following. a. An overseas posting. b. Professional or trade training provided on transfer of category. c. Professional or trade training that is directly relevant to the member's occupation, and not described in item 11.a of this table.	Both of these periods are effective service.
		i.	The period of the overseas posting or the training.
		ii.	The period of the return of service obligation.
11.	Return of service obligations
	A period when the member is discharging a return of service obligation associated with the following. a. A period of initial category training. Exception: Professional or trade training provided on transfer of category. b. Any other return of service obligation not described in item 10 or 11 of this table. Example: A return of service obligation associated with recruitment from another country.	The whole period does not count as effective service.

3.5.171 Members this Division applies to

1.	A member who meets all the following conditions is eligible to apply for bonuses under this Division.
	a.	They hold one of the following ranks.
		i.	Leading Seaman.
		ii.	Petty Officer.
		iii.	Chief Petty Officer.
		Note: The member must hold the rank as a substantive rank.
	b.	They have completed the initial minimum period of service (IMPS). Note: This concept is defined in Determination 12A, made by the Chief of Navy under sub-regulations 90(6), 90(7), 91(2), 97(3), 97(6) and 98(2) of the Defence (Personnel) Regulations 2002. Related Information: Determination 12A can be found in Defence Instruction (General) 33–5, Arrangements for service in the Australian Defence Force
	c.	They are entitled to salary under either of the following Naval Police Coxswain employment categories.
		i.	Naval Police Coxswain Grade 1.
		ii.	Naval Police Coxswain Grade 2.
	d.	The member has passed any of the following courses.
		i.	Service Police Basic Course.
		ii.	Military Police Investigator Course.
		iii.	Service Police Intermediate Investigators Course.
		iv.	Both the Small Ships Navigation Course and the Minor War Vessel Medical Course.
		v.	Investigator Qualification Course.
		vi.	Another course that the Director Navy People Career Management Agency decides is equivalent to the courses prescribed in one of paragraphs i. to v.
2.	This Division ceases to apply to all members on 1 July 2012.

3.5.172 Members this Division does not apply to

A member in any of the following circumstances is not eligible to apply for a completion bonus under this Division.
a.	The member is serving an initial minimum period of service (IMPS).
b.	The member is serving a period of undertaking for further service, under Part 8 of the Military Superannuation and Benefits Act 1991, as preserved by item 4 of Schedule 4 Defence Legislation Amendment Act (No. 1) 2005.
c.	The member has less than three years to serve from the date of their application until the end of their current fixed period of service or enlistment.
	Exception: The member may be eligible if they seek an extension for the three year period of the completion bonus to whichever of the following limits is relevant.
	i.	The member's fixed period of service.
	ii.	The member's compulsory retirement age.
	See: For subparagraph c.i, Form PE012, Extension of service for a fixed period. Example: A Petty Officer Naval Police Coxswain is on a fixed period of service that is due to end on 1 October 2007. The member is able to apply for an extension of their service until 1 October 2009. The member chooses not to apply for an extension. The member is not eligible to join the bonus scheme.
d.	The member has been selected to commission as an officer, or for promotion to Warrant Officer.
e.	The member first meets the conditions for eligibility under clause 3.5.171 after 30 June 2009.

3.5.173 Applications to join the scheme

1.	A member may apply to undertake three years' service for the purpose of the obligation payment and completion bonus in this Division.
2.	An application must meet the requirements of subclause 3 or subclause 4.
3.	An application made under this subclause must be on the application form at Parts A to D of Annex 3.5.S. See: Annex 3.5.S, Navy – Naval Police Coxswain completion bonus scheme
4.	An application made under this subclause must be made in accordance with the following process.
	a.	The application is lodged by signal, facsimile or email message.
	b.	Applications made under paragraph 4.a. are to be sent by one of the following means.
		i.	By signal. Note: Signals should be sent to this address. (This note is policy guidance) DSCM Attention Bonus Scheme Coordinator Subject indicator code: W4P
		ii.	By facsimile – 02 6265 1145
		iii.	By email – navy.completionbonuses@defence.gov.au
	c.	The message must include both the following statements.
		i.	That the member intends to join the scheme.
		ii.	That the member undertakes to give three years service under the scheme.
	d.	The member meets either of the following conditions.
		i.	The member submits a completed application in Parts A to D of Annex 3.5.S within three months of sending the message in paragraph 4.a.
		ii.	The member submits a completed application in Parts A to D of Annex 3.5.S after three months of sending the message in paragraph 4.a, and the CDF determines that the application is valid. The CDF must consider whether Service reasons prevented the member from submitting the form earlier. See: Annex 3.5.S, Navy – Naval Police Coxswain completion bonus scheme
5.	A member may only join the scheme once.
6.	Applications may not be made after 30 June 2009.

Persons who can make the decision under paragraph 3.5.173.4.d.ii on behalf of the CDF:

Director Navy People Career Management Agency

3.5.174 Acceptance

1.	The CDF may accept an eligible member's application in writing.
2.	A member whose application has been accepted is taken to have undertaken to serve from a date determined under the following table.

Item

If the member's application was made using the process at...

the member's undertaking to serve starts on...

subclause 3.5.173.3

the date the form at Annex S is signed and witnessed. The date must be after

12 December 2006.

See: Annex 3.5.S, Navy – Naval Police Coxswain completion bonus scheme

subclause 3.5.173.4

the earlier of these dates.

a. The date a valid signal, facsimile or email message is sent.

b. The date the form at Annex S is signed and witnessed.

The date must be after 12 December 2006.

See: Annex 3.5.S, Navy – Naval Police Coxswain completion bonus scheme

Persons who can make the decision under paragraph 3.5.174.1 on behalf of the CDF:

Director Navy People Career Management Agency

3.5.175 Obligation payment

A member whose application for the completion bonus scheme is accepted is to be paid an obligation payment under this clause.

A member is entitled to an obligation payment amount assessed under the following table.

Exception:

A member who holds qualifications under two or more items in the table may only be paid one obligation payment. The payment amount is the amount for the item with the highest obligation payment for qualifications the member holds.

Item	A member who has passed...	is to be paid to an obligation payment of...
1.	the Service Police Basic Course	$4,000.
2.	the Military Police Investigator Course	$6,000.
3.	the Service Police Intermediate Investigators Course	$6,000.
4.	both of the following courses. a. The Small Ships Navigation Course. b. The Minor War Vessel Medical Course.	$8,000.
5.	the Investigator Qualification Course	$8,000.
6.	all of the following courses. a. The Investigator Qualification Course. b. The Small Ships Navigation Course. c. The Minor War Vessel Medical Course.	$10,000.

2A.	The Director Navy People Career Management Agency may decide that another course is equivalent to a course in the table in subclause 2. In this subclause, course includes a combination of courses.
2B.	Where the Director Navy People Career Management Agency has made a decision under subclause 2A, the table in subclause 2 is to be read as if the member has passed the course or courses that are determined as equivalent to the ones the member has passed.
3.	A member who does not serve in the Naval Police Coxswain Grade 1 or the Naval Police Coxswain Grade 2 category for three years must repay an amount of the obligation payment for their circumstances required under the following table.

Item	A member...	is...
1.	who is entitled to a pro rata completion bonus under subclause 3.5.178.2. Exception: A member covered by Item 2. See: Clause 3.5.178, Bonus payable when member leaves the scheme	not required to repay the obligation payment.
2.	who commences to serve an undertaking for further service (UFFS) before they have completed three years effective service under this Division Authority: Part 8 of the Military Superannuation and Benefits Act 1991, as preserved by item 4 of Schedule 4 Defence Legislation Amendment Act (No. 1) 2005	required to repay part of the obligation payment. The amount to be repaid is proportional to the part of the three-year period of effective service that the member has not served on the day they commence the UFFS.
3.	who does not complete their three years effective service under this Division and who is not covered by items 1 or 2	required to repay the full amount of the obligation payment.

3.5.176 Completion bonus

A member who has completed three years of service under this Division may be paid a completion bonus.

A bonus paid under subclause 1 is calculated using the method in clause 3.5.179.

See: Clause 3.5.179, Calculation of the bonus amount

3.5.177 Extension of the period for payment

1.	A member may elect to serve for longer than three years, if they meet both of the following conditions.
	a.	The member has completed three years of service under this Division.
	b.	The three-year period includes ineffective service.
2.	An election under subclause 1 must have these features.
	a.	The election must be on the form at Part E of Annex 3.5.S. See: Annex 3.5.S, Navy – Naval Police Coxswain completion bonus scheme
	b.	The election may only be for a period ending on day on which the member has served three full years of effective service under this Division. Exception: A member may not elect to serve under this Division beyond 30 June 2012.
3.	A member who makes an election under subclause 1 may be entitled to a bonus under subclauses 3.5.176.1 or 3.5.178.2, at the end of their period of service. See: Clause 3.5.176, Completion bonus Clause 3.5.178, Bonus payable when member leaves the scheme

3.5.178 Bonus payable when member leaves the scheme

1.	A member who meets any of the following conditions before they complete the required three years of effective service is not eligible for the completion bonus.
	a.	The member voluntarily transfers out of the Naval Police Coxswain Grade 1 or the Naval Police Coxswain Grade 2 category. Authority: Schedule B.11 Part 1 of DFRT Determination No. 15 of 2008, Salaries.
	b.	The member initiates a transfer to the Reserves, under regulation 56 of the Defence (Personnel) Regulations 2002. Example: A member applies to the Chief of Navy to join the Reserves. The member's application is granted. The member leaves the bonus scheme, and is not eligible for a completion bonus. Related Information: Item 1 of the table in subclause 2 shows benefits for members who join the Reserves in other ways.
	c.	The member resigns.
2.	A member is eligible for a pro rata bonus if their service under this Division ceases for one of the reasons described in the table.

Item	Member's situation
1.	Leaving the Permanent Navy	a. The member leaves the Permanent Navy. Exception: A member who resigns. Examples: Compulsory retirement age, end of a fixed period of service, termination because of medical unfitness
1.	Leaving the Permanent Navy	b. The member transfers from the Permanent Navy to the Reserves at Navy's initiative. Authority: Chapter 8 Part 2 Divisions 2 or 3 of the Defence (Personnel) Regulations 2002. Example: A member reaches compulsory retirement age and leaves the Permanent Navy. The member is transferred to the Reserves. The member is eligible for a pro rata bonus.
2.	Employment category	The member transfers out of Naval Police Coxswain Grade 1 or the Naval Police Coxswain Grade 2 category. Exception: A member who voluntarily transfers out of category. Authority: Schedule B.11 Part 1 of DFRT Determination No. 15 of 2008, Salaries.
3.	Rank and skill	a. The member is commissioned as an officer.
		b. The member is promoted to Warrant Officer.
		c. The member is reduced to the rank of Able Seaman or Seaman.
4.	MSBS	The member commences to serve an undertaking for further service under Part 8 of the Military Superannuation and Benefits Act 1991, as preserved by item 4 of Schedule 4 Defence Legislation Amendment Act (No. 1) 2005.
5.	End of scheme	The bonus scheme ends.

3.	A pro rata bonus paid under subclause 2 is calculated using the method in clause 3.5.179. See: Clause 3.5.179, Calculation of the bonus amount

3.5.179 Calculation of the bonus amount

1.	This clause shows how to calculate an amount of completion bonus that a member is entitled to under this Division.
2.	This table shows the first stage of calculating the amount of a member's completion bonus.

Step	Action
1.	Work out the number of calendar days in this period. a. The period starts on the day the member is taken to start their undertaking to serve under this Division. (See: Subclause 3.5.174.2) b. The period ends on the day before the date the member is entitled to be paid the completion bonus.
2.	In the period calculated above, was the member in more than one of the qualification categories listed in the table in subclause 3.5.179.5?
3.	If the answer to Step 2 is 'no', subclause 3 provides the rest of the process for calculating the amount of a member's completion bonus. If the answer to Step 2 is 'yes', subclause 4 provides the rest of the process for calculating the amount of a member's completion bonus.

This table shows the second stage of calculating the amount of a member's completion bonus. It applies where the member was in only one qualification category for the period of the bonus and the answer to Step 2 of the table in subclause 2 is 'no'.

Related Information: If the answer to Step 2 of the table in subclause 2 is 'yes', see subclause 4.

Step	Action
1.	Calculate the number of days of ineffective service in the period in Step 1 of the table in subclause 2.
2.	Take the number of days determined through Step 1 of the table in subclause 2, and subtract the number of days of ineffective service determined in Step 1 of this table.
3.	Divide the outcome of Step 2 above by 1095, which is the number of days within three calendar years. If the period includes 29 February, divide by 1096.
4.	Find the completion bonus rate that corresponds to the member's qualification category in subclause 3.5.179.5. See: Subclause 3.5.179.5
5.	Multiply the outcomes of Steps 3 and 4 above.
6.	The member may be paid the outcome of Step 5.

Example: A member has passed the Investigator Qualification Course. She joins the scheme on 15 January 2007. The member has 50 days ineffective service in 2008. On

1 June 2009 she is commissioned as an officer.

Reference	Step	Example action
Subclause 3.5.179.2	1.	There were 868 calendar days between 15 January 2007 and 1 June 2009.
	2.	The member was only in one of the categories in the table in subclause 3.5.179.5 (i.e. the Investigator Qualification Course). The answer to Step 2 of the table in subclause 2 is no.
	3.	As the answer to Step 2 of the table in subclause 2 is no, the rest of the calculations follow subclause 3.
Subclause 3.5.179.3	1.	The member had 50 days of ineffective service.
	2.	868 minus 50 = 818 days
	3.	818 divided by 1096 = 0.74635
	4.	The Investigator Qualification Course has a completion bonus rate of $12,000.
	5.	0.74635 multiplied by $12,000 = $8,956.20
	6.	The member may be paid $8,956.20.

This table shows the second stage of calculating the amount of a member's completion bonus. It applies where the member was in more than one qualification category for the period of the bonus and the answer to Step 2 of the table in subclause 2 is 'yes'.

Related Information: If the answer to Step 2 of the table in subclause 2 is 'no', see subclause 3.

Step	Action
1.	Take the number of days determined through Step 1 of the table in subclause 2. Work out how many calendar days there were in the period that the member worked at each qualification category. Qualification categories are shown in the table in subclause 3.5.179.5. Example: A member joins the scheme having passed the Military Police Investigator Course. Fifty days later the member passes the Investigator Qualification Course. For that member, the period is divided as follows: a. 50 days at category 2 (See the table in subclause 3.5.179.5.) b. 1045 days at category 3 (See the table in subclause 3.5.179.5.)
2.	Subtract the number of calendar days of ineffective service from the period in which it fell.
3.	Divide the outcome of each period in Step 2 above by 1095, which is the number of days within three calendar years. If one of the periods includes 29 February, divide each period in Step 2 above by 1096.
4.	Find the completion bonus rate that corresponds to each qualification category the member held during the periods in Step 1. See: Subclause 3.5.179.5
5.	Multiply each outcome of Step 3 above by the corresponding completion bonus rate determined in Step 4 above.
6.	Add the results of each calculation in Step 5.
7.	The member may be paid the outcome of Step 6.

Example: A member has passed the Service Police Basic Course. He joins the scheme on 15 January 2007. The member has 50 days ineffective service in 2008. On 1 June 2009 he passes the Military Police Investigator Course. He leaves the scheme on 15 January 2010, having decided not to work longer to make up for the ineffective service.

Reference	Step	Example action
Subclause 3.5.179.2	1.	There were 1096 calendar days between 15 January 2007 and 15 January 2010.
	2.	The member was in two of the categories in the table in subclause 5 (i.e. the Naval Police Coxswain General Duties Course and the Military Police Investigator Course). The answer to Step 2 of the table in subclause 2 is yes.
	3.	As the answer to Step 2 of the table in subclause 2 is yes, the rest of the calculations must be done in accordance with subclause 4.
Subclause 3.5.179.4	1.	The member had these periods of service.
		a.	From 15 January 2007 to 31 May 2009 the member was at Category 3 of the table in subclause 5. This is 868 calendar days.
		b.	From 1 June 2009 to 14 January 2010 the member was at Category 2 of the table in subclause 5. This is 228 calendar days.
	2.	a.	The member had 50 days of ineffective service in the first period. 868 minus 50 = 818 days.
		b.	The member had no days of ineffective service in the second period. The period remains 228 days.
	3.	a.	818 divided by 1096 = 0.74635
		b.	228 divided by 1096 = 0.20803
	4.	a.	Category 3 has a completion bonus rate of $12,000.
		b.	Category 2 has a completion bonus rate of $9,000.
	5.	a.	0.74635 multiplied by $12,000 = $8,956.20.
		b.	0.20803 multiplied by $9,000 = $1,872.27.
	6.	$8,956.20 plus $1,872.27= $10,828.47.
	7.	The member may be paid $10,828.47.

5.	The following table shows the qualification categories and associated completion bonus rates, to be used in the processes in subclauses 3 and 4.

Item	Qualification category	Highest qualification held	Completion bonus rate
1.	Category 1	The Service Police Basic Course	$6,000
2.	Category 2	Either of the following courses. a. Military Police Investigator Course. b. Service Police Intermediate Investigators Course.	$9,000
3.	Category 3	Either of the following options. a. Both the Small Ships Navigation Course and the Minor War Vessel Medical Course. b. Investigator Qualification Course.	$12,000
4.	Category 4	All of the following courses. a. Investigator Qualification Course. b. Small Ships Navigation Course c. Minor War Vessel Medical Course	$15,000

6.	The Director Navy People Career Management Agency may decide that another course is equivalent to a course in the table in subclause 5. In this subclause, course includes a combination of courses.
7.	Where the Director Navy People Career Management Agency has made a decision under subclause 6, the table in subclause 5 is to be read as if the member has passed the course or courses that are determined as equivalent to the ones the member has passed.

3.5.180 Administration of payment

1.	A member may nominate payment details for the obligation payment and completion bonus, subject to these conditions.
	a.	The form must be completed before the day the payment is due.
	b.	The nomination must be on the form at Annex 3.5.S.
	See: Parts C and D of Annex 3.5.S, Navy – Naval Police Coxswain completion bonus scheme
2.	The obligation payment and completion bonus may only be paid into the member's normal pay account, if the member does not nominate payment details in the form at Annex 3.5.S.

PACMAN AL4 (February 2011) Chapter 3 – Part 5 Division 18 – 14