PACMAN Chapter 3 Part 5 Division 16: Navy – Hydrographic Systems Manager completion bonus scheme

Division 16: Navy – Hydrographic Systems Manager completion bonus scheme

3.5.142  Purpose
3.5.143  Payments under this Division
3.5.144  Effective service
3.5.145  Members this Division applies to
3.5.146  Members this Division does not apply to
3.5.147  Applications to join the scheme
3.5.148  Acceptance
3.5.149  Obligation payment
3.5.150  Completion bonus
3.5.151  Extension of the period of payment
3.5.152  Bonus payable when member leaves the scheme
3.5.153  Calculation of the bonus amount
3.5.154  Administration of payment

3.5.142 Purpose

This Division provides an obligation payment and a completion bonus for sailors in the Hydrographic Systems Manager Grade A employment category in the Navy. The payment is designed to encourage members to stay in the category.

3.5.143 Payments under this Division

	This Division provides for three different types of payment.
	a.	An obligation payment, paid on joining the scheme. See: Clause 3.5.149, Obligation payment
	b.	A completion bonus paid to members who stay in the scheme for three years. Related Information: Clause 3.5.150, Completion bonus
	c.	A pro rata completion bonus, paid to members with fewer than three years in the scheme, in prescribed circumstances. See: Clause 3.5.152, Bonus payable when member leaves the scheme

3.5.144 Effective service

1.	For the purpose of this Division, *effective service* means service that meets all these conditions.
	a.	It is continuous full-time service.
	b.	It is paid. Exception: Unpaid leave of less than 21 calendar days.
	c.	It is not ineffective service under subclause 2.
2.	This table lists a range of leave types and activities and sets out how a period of that leave or activity counts toward member's period of effective service.

Item	Activity	Effect
1.	Part time leave without pay	The unpaid component of a part-time leave without pay working pattern does not count as effective service.
2.	Leave at full pay Examples: Recreation leave, full pay long service leave	The whole period counts as effective service.
3.	Unpaid leave for less than 21 calendar days Examples: Leave without pay, maternity leave without pay	The whole period counts as effective service.
4.	Unpaid leave for 21 calendar days or more Examples: Leave without pay, maternity leave without pay	The whole period does not count as effective service.
5.	Absence without leave
6.	Imprisonment, detention or suspension from duty without pay
7.	Leave at half pay Example: Long service leave at half pay	Half the period of the leave counts as effective service.
8.	An undertaking for further service under Part 8 of the Military Superannuation and Benefits Act 1991, as preserved by item 4 of Schedule 4 Defence Legislation Amendment Act (No. 1) 2005.	The whole period does not count as effective service.
9.	A period when the member was discharging another undertaking for further service. Exception: An undertaking for further service associated with a promotion.	The whole period does not count as effective service.
10.	Return of service obligations
	A period when the member is discharging a return of service obligation associated with the following. a. An overseas posting. b. Professional or trade training that is directly relevant to the member's occupation, and not described in item 11.a of this table.	Both of these periods are effective service.
		i.	The period of the overseas posting or the training.
		ii.	The period of the return of service obligation.
11.	Return of service obligations
	A period when the member is discharging a return of service obligation associated with the following. a. A period of initial category training. b. Any other return of service obligation not described in item 10 or 11 of this table. Examples: a. A return of service obligation associated with a transfer between Services. b. A return of service obligation associated with recruitment from another country.	The whole period does not count as effective service.

3.5.145 Members this Division applies to

1.	A member who meets all the following conditions is eligible to apply for a completion bonus under this Division.
	a.	They hold any of the following ranks.
		i.	Petty Officer.
		ii.	Chief Petty Officer.
		iii.	Warrant Officer (WO), in the Navy.
		Note: The member must hold the rank as a substantive rank.
	b.	They have completed the initial minimum period of service (IMPS). Note: This concept is defined in Determination 12A, made by the Chief of Navy under sub-regulations 90(6), 90(7), 91(2), 97(3), 97(6) and 98(2) of the Defence (Personnel) Regulations 2002. Related Information: Determination 12A can be found in Defence Instruction (General) 33–5, Arrangements for service in the Australian Defence Force
	c.	They are entitled to salary for the Hydrographic Systems Manager Grade A employment category.
		Authority: Schedule B.11 Part 1 of DFRT Determination No. 15 of 2008, Salaries.
	d.	The member has passed either of the following courses.
		i.	Hydrographic Surveyor Grade 2 course (200010).
		ii.	H2 Bridging course (200736).
2.	This Division ceases to apply to all members on 30 June 2013.

3.5.146 Members this Division does not apply to

A member in any of the following circumstances is not eligible to apply for a completion bonus under this Division.
a.	The member is serving an initial minimum period of service (IMPS).
b.	The member is serving a period of undertaking for further service, under Part 8 of the Military Superannuation and Benefits Act 1991, as preserved by item 4 of Schedule 4 Defence Legislation Amendment Act (No. 1) 2005.
c.	The member has less than three years to serve from the date of their application until the end of their current fixed period of service or enlistment.
	Exception: The member may be eligible if they seek an extension for the three year period of the completion bonus to whichever of the following limits is relevant.
	i.	The member's fixed period of service.
	ii.	The member's compulsory retirement age.
	See: For subparagraph c.i, Form PE012, Extension of service for a fixed period. Example: A Chief Petty Officer Hydrographic Systems Manager is on a fixed period of service that is due to end on 1 December 2008. The member is able to apply for an extension of their service until 1 December 2009. The member chooses not to apply for an extension. The member is not eligible to join the bonus scheme.
d.	The member has been selected to commission as an officer.
e.	The member first meets the conditions for eligibility under subclause 3.5.145.1 after 30 June 2010.

3.5.147 Applications to join the scheme

1.	A member may apply to undertake three year's service for the purpose of the obligation payment and completion bonus in this Division.
2.	An application must meet the requirements of subclause 3 or subclause 4.
3.	An application made under this subclause must be on the application form at Parts A to D of Annex 3.5.Q. See: Annex 3.5.Q, Navy – Hydrographic Systems Manager completion bonus
4.	An application made under this subclause must be made in accordance with the following process.
	a.	The member sends a signal, facsimile or email message to the Director Navy People Career Management Agency.
	b.	Applications made under paragraph a. are to be sent by one of the following means.
		i.	By signal. Note: Signals should be sent to this address. (This note is policy guidance) DSCM Attention Bonus Scheme Coordinator Subject indicator code: W4K
		ii.	By facsimile – 02 6265 1145
		iii.	By email – navy.completionbonuses@defence.gov.au
	c.	The message must include both the following statements.
		i.	That the member intends to join the scheme.
		ii.	That the member undertakes to give three years service under the scheme.
	d.	The member meets either of the following conditions.
		i.	The member submits a completed application in Parts A to D of Annex 3.5.Q within three months of sending the message in paragraph a.
		ii.	The member submits a completed application in Parts A to D of Annex 3.5.Q after three months of sending the message in paragraph a, and the CDF determines that the application is valid. The CDF must consider whether Service reasons prevented the member from submitting the form earlier. See: Annex 3.5.Q, Navy – Hydrographic Systems Manager completion bonus
5.	A member may only make one application to join the scheme.
6.	Applications must be made before 30 June 2010.

Persons who can make the decision under subparagraph 3.5.147.4.d.ii on behalf of the CDF:

Director Navy People Career Management Agency

3.5.148 Acceptance

1.	The CDF may accept an eligible member's application in writing.
2.	A member whose application has been accepted is taken to have undertaken to serve from a date determined under the following table.

Item

If the member's application was made using the process at...

the member's undertaking to serve starts on...

subclause 3.5.147.3

the date the form at Annex 3.5.Q is signed and witnessed.

The date must be after 4 December 2006.

See: Annex 3.5.Q, Navy – Hydrographic Systems Manager completion bonus

subclause 3.5.147.4

the earlier of these dates.

a. The date a signal, facsimile or email message that complies with the requirements of subclause 3.5.147.4 is sent.

b. The date the form at Annex 3.5.Q is signed and witnessed.

The date must be after 4 December 2006.

Note: The sender may have to show evidence that a signal, facsimile or email message was sent.

See: Annex 3.5.Q, Navy – Hydrographic Systems Manager completion bonus

Persons who can make the decision under subclause 3.5.148.1 on behalf of the CDF:

Director Navy People Career Management Agency

3.5.149 Obligation payment

1.	A member whose application for the completion bonus scheme is accepted is to be paid a $25,000 obligation payment.
2.	A member who does not serve in the Hydrographic Systems Manager Grade A category for three years must repay an amount of the obligation payment for their circumstances required under the following table.

Item	A member...	is...
1.	who is entitled to a pro rata completion bonus under subclause 3.5.152.2. Exception: A member covered by Item 2 of this table. See: Clause 3.5.152, Bonus payable when member leaves the scheme	not required to repay the obligation payment.
2.	who commences to serve an undertaking for further service (UFFS) before they have completed three years effective service under this Division Authority: Part 8 of the Military Superannuation and Benefits Act 1991, as preserved by item 4 of Schedule 4 Defence Legislation Amendment Act (No. 1) 2005	required to repay part of the obligation payment. The amount to be repaid is the same proportion of the obligation payment as the proportion of the member's three-year period of effective service that the member has not served on the day they commence the UFFS.
3.	who does not complete their three years effective service under this Division and who is not covered by items 1 or 2	required to repay $25,000.

...

3.5.150 Completion bonus

A member who has completed three years of service under this Division may be paid a completion bonus.

If the member's three years of service does not include any ineffective service, the amount of the bonus is $10,000.

If the member's three years of service includes ineffective service, the bonus is calculated using the method in clause 3.5.153.

See: Clause 3.5.153, Calculation of the bonus amount

Related Information: Clause 3.5.151, Extension of the period for payment

3.5.151 Extension of the period of payment

1.	A member may elect to serve for longer than three years, if they meet both of the following conditions.
	a.	The member has completed three years of service under this Division.
	b.	The three-year period includes ineffective service.
2.	An election under subclause 1 must have these features.
	a.	The election must be on the form at Part E of Annex 3.5.Q. See: Annex 3.5.Q, Navy – Hydrographic Systems Manager completion bonus
	b.	The election may only be for a period up to the day on which the member has served three full years of effective service under this Division. Exception: A member may not elect to serve under this Division beyond 30 June 2013.
3.	If a member makes an election, clause 3.5.150 ceases to apply to the member.
4.	A member is entitled to a bonus of one of the following amounts.
	a.	If the member completes three years of effective service, the amount of the bonus is $10,000.
	b.	If the member does not complete three years of effective service, the bonus is calculated using the method in clause 3.5.153. See: Clause 3.5.153, Calculation of the bonus amount

3.5.152 Bonus payable when member leaves the scheme

1.	A member who meets any of the following conditions before they complete the required three years of effective service is not eligible for the bonus.
	a.	The member voluntarily transfers out of the Hydrographic Systems Manager Grade A employment category, mentioned in Schedule B.11 Part 1 of DFRT Determination No. 15 of 2008, Salaries.
	b.	The member initiates a transfer to the Reserves, under Regulation 56 of the Defence (Personnel) Regulations 2002. Example: A member applies to the Chief of Navy to join the Reserves. The member's application is granted. The member leaves the bonus scheme, and is not eligible for a completion bonus. Related Information: Item 1 of the table in subclause 2 shows benefits for members who join the Reserves in other ways.
	c.	The member resigns.
2.	A member is eligible for a pro rata bonus if their service under this Division ceases for one of the reasons described in the table.

Item	Member's situation
1.	Leaving the Permanent Navy	a. The member leaves the Permanent Navy. Exception: A member who resigns. Examples: Compulsory retirement age, end of a fixed period of service, termination because of medical unfitness
1.	Leaving the Permanent Navy	b. The member transfers from the Permanent Navy to the Reserves at Navy's initiative. Authority: Chapter 8 Part 2 Divisions 2 or 3 of the Defence (Personnel) Regulations 2002. Example: A member reaches compulsory retirement age and leaves the Permanent Navy. The member is transferred to the Reserves. The member is eligible for a pro rata bonus.
2.	Employment category	The member transfers out of the Hydrographic Systems Manager Grade A employment category. Exception: A member who voluntarily transfers out of category. Authority: Schedule B.11 Part 1 of DFRT Determination No. 15 of 2008, Salaries.
3.	Rank and skill	a. The member is commissioned as an officer.
		b. The member is reduced to a rank below Petty Officer. See: Clause 3.5.118, Members this Division applies to
4.	MSBS	The member commences to serve an undertaking for further service under Part 8 of the Military Superannuation and Benefits Act 1991, as preserved by item 4 of Schedule 4 Defence Legislation Amendment Act (No. 1) 2005.
5.	End of scheme	The bonus scheme ends.

3.	A pro rata bonus paid under subclause 2 is calculated using the method in clause 3.5.153. See: Clause 3.5.153, Calculation of the bonus amount

3.5.153 Calculation of the bonus amount

1.	The following table shows how to calculate an amount of completion bonus that a member is entitled to under this Division.

Step	Action
1.	Work out the number of calendar days in this period. a. The period starts on the day the member is taken to start their undertaking to serve under this Division. (See: Subclause 3.5.148.2) b. The period ends on the day before the date the member is entitled to be paid the completion bonus.
2.	Work out the number of days of ineffective service in the period in Step 1.
3.	Subtract the outcome of Step 2 from the outcome of Step 1.
4.	Divide the outcome of Step 3 by 1095. If the period includes 29 February, divide by 1096. This represents the number of days in three calendar years.
5.	Multiply the outcome of Step 4 by $10,000.
6.	The member may be paid the outcome of Step 5.

Example: A member joins the bonus scheme on 12 January 2007. On 1 August 2008 the member is commissioned as an officer. The member had 30 days of ineffective service in 2008.

Step	Action
1.	a. The member's period starts on 12 January 2007. b. The member's period ends on 1 August 2008. There are 567 calendar days in the period.
2.	The member has 30 days of ineffective service in the period.
3.	567 – 30 = 537 days
4.	537 divided by 1096 = 0.489964
5.	0.489964 x $10,000 = $4,899.64
6.	The member may be paid $4,899.64.

3.5.154 Administration of payment

1.	A member may nominate payment details for the obligation payment and completion bonus, subject to these conditions. See: Parts C and D of Annex 3.5.Q, Navy – Hydrographic Systems Manager completion bonus
	a.	The form must be completed before the day the payment is due.
	b.	The nomination must be on the form at Annex 3.5.Q.
2.	The obligation payment and completion bonus may only be paid into the member's normal pay account, if the member does not nominate payment details in the form at Annex 3.5.Q.

PACMAN AL4 (February 2011) Chapter 3 – Part 5 Division 16 – 10