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This table spells out abbreviations used in Chapters 1 to 17. |
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Abbreviation |
Meaning |
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ADF |
Australian Defence Force |
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APS |
Australian Public Service |
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ATM |
Automatic teller machine |
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CDF |
Chief of the Defence Force |
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CTAS |
Career Transition Assistance Scheme |
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DECA |
Defence |
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DFRDB Act |
The Defence Force Retirement and Death Benefits Act 1973 |
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DFRT |
Defence Force Remuneration Tribunal |
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DHA |
Defence Housing |
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GST |
Goods and Services Tax |
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HPAS |
Home purchase assistance scheme |
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HPSEA |
Home purchase or sale expenses allowance |
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kg |
kilogram |
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km |
kilometre |
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MSBS |
Military Superannuation and Benefits Scheme |
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NATO |
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UN |
United Nations |
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US or |
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VCDF |
Vice Chief of the Defence Force |
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1. |
The ADF Pay and
Conditions Manual authorises pay and conditions of service for all ADF
members. This is both within |
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2. |
The Manual has been
completely rewritten with effect from |
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3. |
This edition uses plain English so concepts are easier to grasp. |
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4. |
The Manual gives administrators and ADF members access to the determinations, authorisations and policy guidance that set their pay and conditions of service. |
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a. |
Determinations are delegated legislation made under the Defence Act 1903. See: Part 2 Division 1 for more information on determinations now in force. |
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b. |
Authorisations identify who has the authority to exercise the CDF's or Secretary's powers on entitlements and allowances. See: PACMATE Part 4 for more information and lists of persons authorised. |
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c. |
Policy guidance includes clauses and Annexes that are marked with (This is policy guidance). In Chapters 3
and 4, guidance p Example 1: Chapter 3 Part 5 Divisions 1 and 2 set out a summary of how
the Military Superannuation and Benefits Scheme (MSBS) retention benefit is
applied to members. This benefit is authorised under sep Example 2: Chapter 4 Part 3 Division 4 sets out DFRT Determination
No. 14 of 1995, Field Allowance. Guidance p |
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1. |
The Manual is divided into three volumes. |
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a. |
Volumes 1 and 2 deal with ADF conditions of service within |
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Volume 1 |
Introduction (Required reading) |
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Joining and leaving the ADF |
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ADF salaries and bonuses |
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ADF allowances and reimbursements |
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ADF leave |
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Volume 2 |
ADF relocations on
posting in |
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ADF housing and meals |
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Members and their dependants |
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ADF travel in |
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Clothing and personal effects |
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ADF-related compensation |
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b. |
The Overseas Conditions of Service Volume deals with additional conditions of service for ADF members and APS employees performing duty overseas, as follows. |
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Overseas conditions of Service Volume |
Overseas conditions of service – overview |
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Short-term duty overseas |
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Relocating to or from a long-term posting overseas |
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Living and working on long-term posting overseas |
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Overseas hardship locations |
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Warlike and non-warlike deployments |
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2. |
There is a sep |
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Part no. |
Description |
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Advice, administration and contact information. Includes where to get advice on ADF conditions of service, a summary of administrative arrangements, and who to contact. |
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Alphabetical index to the entire Manual. |
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Tax issues. Summarises the main features of tax law affecting ADF conditions of service. Includes a system of Tax Alerts to flag particular issues on specific conditions. |
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Authorisations. Includes the Minister's instrument of delegation to make determinations on ADF conditions of service. Also includes the instruments of authorisation made by the CDF (on all ADF conditions of service) and the Secretary (on APS overseas conditions of service). |
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Decision-Maker's Guide on Defence Conditions of Service. Includes information to support decision-makers on ADF and APS conditions of service, and a quick-reference guide to the main features of good decision-making. |
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Clause Notes. Includes a summary of how to use clause notes to find
out the history of a clause or guidance p |
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1. |
In this Manual, schedules are called Annexes. They contain these kinds of information. |
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a. |
Lists of specific rates. Examples: Rates of salary, rates of allowances. |
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b. |
Detailed information. Example: A list of remote locations, a diagram to illustrate how rent allowance works. See: Annex 9.6.A, Defence travel matrix |
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2. |
The Annexes are listed in the content tables at the beginning of each Chapter. |
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See: Part 2, Determinations that apply in this Manual |
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1. |
The CDF authorises persons
to exercise, from time-to-time, many decision-making powers for conditions of
service in |
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2. |
The Secretary has authorised persons to exercise powers for APS overseas conditions of service on the Secretary's behalf. |
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3. |
Boxes identifying authorised persons are placed close to the relevant provisions. Example: |
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Person who can make the decisions under clause 5.5.3 on behalf of the CDF: Commanding Officer or Officer Commanding, not below MAJ(E)/APS 6, in the member's direct chain of command |
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4. |
A full list of the CDF and Secretary authorisations is in PACMATE Part 4. |
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5. |
Guidance for authorised persons in exercising the CDF's and Secretary's powers can be found in the Decision-maker's Guide on Defence Conditions of Service – see PACMATE Part 5. |
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1. |
If there is no formal
authority to make a decision, it may be made by the member's Commanding
Officer or supervisor not below Major or APS 6, or by a senior official in a
specialist area. The person making the decision must be in the member's
direct chain of command or supervision, or in a specialist area that normally
makes decisions of that kind. |
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2. |
Decisions described in
this clause are usually about establishing facts relevant to whether a member
meets all the conditions for an entitlement. They are unlikely to involve the
use of judgement about the entitlement. |
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3. |
The person described in
subclause 1 is commonly known as the approving authority for the decision.
They may take advice or recommendations about the decision from any source
they regard as appropriate. Example: Payment of
attendance allowance under Chapter 4 Part 8 Division 5 calls for the
straight-line distance between a Reserve member's usual residence and the
place of duty. The unit commander is responsible for certifying the distance
for payment of the allowance. The unit commander acts on a recommendation
from the unit clerk. |
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1. |
Chapters 1 to 17 authorise the pay and conditions policies currently in force. Policies are subject to review and amendment over time. |
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2. |
Issues relating to changes in policy should continue to be referred through existing administrative channels. Policy consideration involves appropriate consultative processes that may culminate with Ministers or the Defence Committee, which includes the CDF, VCDF and the Service Chiefs. |
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3. |
Proposals relating to pay and pay-related allowances are considered for submission to the DFRT. |
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4. |
Delegates of the Minister for Defence have the power to determine new or varied conditions of service, which result from approved policy initiatives. See: PACMATE Part 4 Division 1, Minister's Instrument of Delegation. |
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1. |
Many clauses in this Manual contain examples and non-examples. They are there to help the reader understand the rule in the clause. Examples and non-examples are for administrative use and are not legal rules. |
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2. |
Examples show a possible way the rule may be applied. Examples will not show all the situations that meet the rule. Other situations may be approved if they also meet the rule. |
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3. |
Non-examples show situations that do not meet the rule. Other situations that do not meet the rule should also not be approved, even if they are not listed as a non-example. |
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1. |
Where practicable, amendments to the on-line version of the Manual are included in the text of the Manual within five working days of each change to entitlements. Administrators should monitor the websites shown in clause 1.1.12 for the most up-to-date information. See: The 'What's New' page for a summary of the latest changes. |
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2. |
Amendments for insertion into the hard copy version of the Manual are available on line and in hard copy, as follows. |
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a. |
On line Amendments are posted to the websites shown in clause 1.1.12, in PDF file format. Where practicable, the amendments are posted within five working days of each monthly amendment being cleared for publication. This enables users to download and print hard copy amendments. Users who choose this option should contact pacman@defence.gov.au to be removed from the hard copy amendment distribution list. See: Clause 1.1.15 for contact details. |
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b. |
Hard copy Hard copy amendments are sent for printing within three working days of each monthly amendment being cleared for publication. They are mailed to users on the hard copy subscriber list. Note: It can take up to six weeks from the time of cle See: Clause 1.1.15 for contact details. |
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3. |
The publication schedule for monthly hard copy amendments is at Annex 1.1.A. |
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1. |
The online version of the Manual is available through any of these means. |
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a. |
DEFWEB at http://www.defence.gov.au/dpe/pac/ |
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b. |
Internet at http://www.defence.gov.au/dpe/pac |
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2. |
Members can use the DEFWEB search facility and the Internet search facility to search for the keyword PACMAN and the search topic. Example: A search for 'PACMAN and recreation' will return all documents containing the word PACMAN and the topic recreation. This will include Chapter 5, ADF leave. |
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Suggestions and recommendations to improve the Manual are welcome. Users can give their feedback in two ways. |
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a. |
By filling in feedback forms available on the DEFWEB and Internet sites shown above. |
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b. |
By emailing pacman@defence.gov.au. |
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Note: The member should identify the Chapter, Part and clause number of the section in question and outline their suggestion for improvement. |
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1. |
In keeping with general government practice, Defence has moved to a primary electronic distribution of the PACMAN with regular updates, supported by a limited print run of hard copy manuals. Priority allocation is given to units that do not have access to the DEFWEB or Internet. |
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2. |
For queries regarding the hard copy of the manual, email pacman@defence.gov.au. |