15.3.18 Purpose
15.3.19 Member
this Division applies to
15.3.20 Member
this Division does not apply to
15.3.21 Vehicle
allowance
15.3.22 Personal
property tax on vehicle – USA
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The purpose of vehicle allowance is to help the member pay for vehicle costs in certain cases. |
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This Division applies to a member who is authorised to travel by private vehicle. |
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This Division does not apply to any of these members. |
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a. |
A member on short-term duty, authorised to travel by motor vehicle instead of the entitled type of transport. Note: These costs may be authorised on the Overseas visit authority form. This is explained in Defence Instruction (General) Administrative 23-5, Overseas visits. (This note is policy guidance) |
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b. |
A member wanting to transport their private vehicle to or from a posting location. |
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See also: |
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TAX ALERT: PACMATE Annex 3.B, item 95. |
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1. |
The member is entitled to vehicle allowance, if the CDF approves their use of a private vehicle for official purposes. The vehicle may be owned, hired or borrowed by the member. |
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2. |
Travel between the member's home and normal place of duty is not to be included in any journey authorised under this clause. |
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3. |
When considering whether to authorise use of a private vehicle, the CDF must consider all these criteria. |
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a. |
The purpose of the travel. |
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b. |
If the use of the vehicle will result in greater efficiency than use of public transport. Examples: Public transport unreasonably extends the member's time away from home, or is difficult for a member with a disability. |
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c. |
If Commonwealth transport is available for the journey. |
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d. |
If there is any requirement for a Commonwealth driver to remain on duty outside normal hours. |
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e. |
If the member has provided evidence of adequate insurance cover. |
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f. |
Any cost saving to the Commonwealth. |
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g. |
The personal interests of the member. |
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4. |
The member is entitled to an amount for each kilometre of the journey. The amount is worked out using this formula. |
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A x B x |
C |
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100 |
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A |
is the relevant rate of vehicle allowance effective on 1 March in any year as mentioned in Chapter 9 Part 6 Division 5 clause 9.6.24. |
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B |
is the exchange rate used to pay salary to members at the posting location on the payday immediately before 1 March in that year. |
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C |
is the post index in force on the payday immediately before 1 March in that year. If a post index does not exist for the location on this date, C is the post index for the location at the date the member begins duty there. |
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Note: Information on items B and C is available from the Overseas Administration Team (see Chapter 12 Part 2 clause 12.2.2). |
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5. |
The kilometres travelled are taken to be the distance of the journey, using the shortest direct route on suitable roads. |
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6. |
The combined upper limit of the vehicle allowance and travel costs for the road trip is the total of these amounts. |
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a. |
The cost of the member's fares by the means of transport normally authorised by the CDF for the journey. |
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b. |
The amount of travel costs payable if the journey was by that means of transport. |
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7. |
A member entitled to vehicle allowance may also be reimbursed these costs. |
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a. |
Ferries. |
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b. |
Tolls. |
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c. |
G |
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Persons who can make the decision under subclause 15.3.21.1 on behalf of the Secretary/CDF: A person not below WO2 (E)/APS 5 who is authorised to manage Defence personnel administration at the overseas post Senior ADF Representative at the overseas post A person working in the Personnel Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager Specialist - Civilian and Overseas Personnel Administration Centre Manager - Director Personnel Administration Centre |
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TAX ALERT: PACMATE Annex 3.B, item 96. |
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1. |
This clause applies to a member who meets all these conditions. |
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a. |
The member is on long-term posting in the USA. |
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b. |
The member owns a motor vehicle. |
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c. |
The member has paid personal property tax on the vehicle to the Government of the State in which the member lives. |
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2. |
The member is entitled to be reimbursed an amount equal to the tax on one motor vehicle only. |
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