Chapter 15 Living
and working on long-term posting overseas
|
Provision |
General description |
Authorised person |
|
Subclause
15.1.4.2 |
Direct
which days employees are to observe at an overseas
location as a public holiday. |
Director
Service Conditions and Housing Policy |
|
Subclause
15.1.4.4 |
Approve
an application to substitute a different day for a public holiday they would
otherwise observe. |
|
|
Clause
15.1.5 |
Direct
an employee to live on |
A
person not below MAJGEN(E)/SES Band 2 who is a Group Head |
|
Paragraph
15.2.17.b |
Decide
that an employee on long-term posting on |
A
person not below MAJ(E)/APS 6 who is authorised to manage Defence personnel
administration at the overseas post Senior ADF Representative at the overseas post A person working in the
Personnel Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director
Personnel Administration Centre |
|
Paragraph
15.2.32.2.a |
Decide
that an employee could not reasonably avoid incurring continuing and
unavoidable costs incurred during absence from their posting location. |
A
person not below WO2 (E)/APS 5 who is authorised to manage Defence personnel
administration at the overseas post Senior
ADF Representative at the overseas post A
person working in the Personnel Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director Personnel
Administration Centre |
|
Provision |
General description |
Authorised person |
|
Subclause
15.2.33.3 |
Approve
or extend the period of entitlement to overseas living allowance following cessation
of a long-term posting when a dependant remains at the posting location. |
A
person working in the Personnel Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director
Personnel Administration Centre |
|
Subclause
15.2.34.1 |
Decide
that an employee is unable to take leave during a period for the specified
reasons, on medical or compassionate grounds. |
|
|
Subclause
15.2.34.2 |
Authorise
payment of an amount of overseas living allowance for a period of unused
leave after ceasing a long-term posting. |
|
|
Paragraph
15.2.37.1.e |
Approve
a period at a posting location as equivalent to the local meal times and
hours that the employee normally observes. |
A
person not below WO2 (E)/APS 5 who is authorised to manage Defence personnel
administration at the overseas post Senior
ADF Representative at the overseas post A
person working in the Personnel Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director Personnel
Administration Centre |
|
Subclause
15.2.40.3 |
Decide
a reasonable amount to be reimbursed in the circumstances for purchase of
special garment worn by an employee or dependant only to conform to a dress
code imposed by religious custom or law at the posting location. |
|
Provision |
General description |
Authorised person |
|
Clause
15.3.13 |
Authorise
up to four reunion visits a year by a dependant who does not live at the
employee's posting location. |
A person working in the Personnel Administration
Centre in - Overseas Administration
Team Leader - Personnel Administration
Manager Specialist - Civilian and Overseas
Personnel Administration Centre Manager - Director
Personnel Administration Centre |
|
Clause 15.3.14, exception |
Approve
a reunion visit within three months of the start or end of the posting period,
if satisfied that there are exceptional circumstances. |
|
|
Subclause
15.3.15.4 |
Authorise
an employee be provided with a ticket for transport instead of reimbursement
for reunion travel. |
|
|
Clause
15.3.17 |
Decide
that it is reasonable for a dependant to be reunited with a non-dependant at
Commonwealth expense. |
|
|
Subclause
15.3.21.1 |
Authorise
an employee to use their private vehicle for official purposes. |
A
person not below WO2 (E)/APS 5 who is authorised to manage Defence personnel
administration at the overseas post Senior
ADF Representative at the overseas post A person working in the Personnel Administration
Centre in - Overseas Administration
Team Leader - Personnel Administration
Manager Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director Personnel
Administration Centre |
|
Subclause
15.3.25.1 |
Authorise
hire of an official vehicle for casual short-term private use. |
|
|
Subclause
15.3.25.3 |
Decide
that an employee or dependant should be given a vehicle with a driver,
because driving a motor vehicle at or in the region of an employee’s posting
location would be an unacceptable risk to their personal safety. |
|
|
Subclause
15.3.26.1 |
Allocate
an official vehicle to an employee, for continuous full-time private use for
a set period of time. |
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|
Subclause
15.3.29.1 |
Waive
the requirement to make a contribution for the use of an official vehicle,
having regard to the Chief Executive’s Instructions made under the Financial Management and Accountability
Act 1997. |
A
person not below MAJGEN(E)/SES Band 2 who is a Group Head |
|
Provision |
General description |
Authorised person |
|
Clause
15.3.31 |
Approve
a person as a close relative of the employee or spouse. |
A
person not below WO2 (E)/APS 5 who is authorised to manage Defence personnel
administration at the overseas post Senior
ADF Representative at the overseas post |
|
Subclause
15.3.33.2 |
Reimburse
travel costs to a close relative to visit a seriously ill person at an
overseas location. |
A
person not below WO2 (E)/APS 5 who is authorised to manage Defence personnel
administration at the overseas post Senior
ADF Representative at the overseas post A
person working in the Personnel Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director Personnel Administration Centre |
|
Subclause
15.3.33.4 |
Decide
which close relative to reimburse for travel to visit a seriously ill person
at an overseas location when more than one close relative seeks
reimbursement. |
|
|
Subclause
15.3.34.2 |
Reimburse
travel costs to a close relative to attend a funeral or to make necessary
arrangements because of the death. |
|
|
Subclause
15.3.35.2 |
Reimburse
travel costs for an employee, the employee's spouse or interdependent partner
to visit a close relative. |
|
|
Clause
15.3.36 |
Approve
reimbursement of cost of fares for a child, having regard to conditions. |
|
|
Subparagraph
15.4.3.1.a.ii |
Determine
that a home is of a suitable standard for the employee's rank and duties at a
location. |
A
person not below WO2 (E)/APS 5 who is authorised to manage Defence personnel
administration at the overseas post Senior ADF Representative
at the overseas post |
|
Provision |
General description |
Authorised person |
|
Subclause
15.4.7.3 |
Authorise
an employee to seek suitable privately leased housing when the employee does
not fall into a specified category. |
A
person not below WO2 (E)/APS 5 who is authorised to manage Defence personnel
administration at the overseas post Senior
ADF Representative at the overseas post A
person working in the Personnel Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director Personnel Administration Centre |
|
Subclause
15.4.14.2 |
Decide
that the water available at an employee’s residence is not fit for
consumption. |
|
|
Subclause
15.4.15.2 |
Decide
the amount of additional costs incurred by an employee for utilities, which
is attributable to the employee failing to exercise care and economy in the
use of utilities. |
|
|
Paragraph
15.4.16A.2.a |
Certify
that the employee will receive additional responsibility pay for a continuous
period that is expected to be at least three months. |
A
person working in the Personnel Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel Administration
Centre Manager - Director
Personnel Administration Centre |
|
Subparagraph
15.4.16A.2.b.ii |
Certify
that it is intended that the employee’s performance of duty under the shift
roster is to continue for at least 12 months |
|
|
Subclause
15.4.21.3 |
Waive
the rent and utilities contribution for a period, when an employee's spouse
is away from the posting location. |
|
|
Subclause
15.4.23.2 |
Decide
a reasonable reduction of an employee's rent and utilities contribution
where, because of a long-term posting, the employee establishes and maintains
a household in |
|
Provision |
General description |
Authorised person |
|
Subclause
15.4.24.3 |
Reduce
in whole or in part the rent and utilities contribution that an employee is
liable to pay for a residence at a particular location. |
For remissions of up to 25% of the
contribution: A person not below MAJ(E)/APS 6 who is authorised to manage Defence
personnel administration at the overseas post Senior ADF Representative at the overseas
post For remissions of over 25% of the
contribution: A person working in the Personnel
Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director
Personnel Administration Centre |
|
Subclause
15.4.25.2 |
Reduce
as much of the rent and utilities contribution payable by an employee as is
equal to the reduction in the quality of the employee’s housing and utilities
caused by short-term hardship. |
A
person not below MAJ(E)/APS 6 who is authorised to manage Defence personnel
administration at the overseas post Senior ADF Representative at the overseas post A person working in the Personnel
Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director
Personnel Administration Centre |
|
Subclause
15.4.27.2 |
Reimburse
costs of employing a person to help with household tasks at the posting
location, if satisfied that it is necessary to enable the employee to perform
official duties more efficiently and effectively. |
A
person not below MAJ (E)/APS 6 who is authorised to manage Defence personnel
administration at the overseas post Senior ADF Representative at the overseas post |
|
Provision |
General description |
Authorised person |
Clause
15.4.28 |
Decide
that it is reasonable for an employee to use commercial snow clearing
services. |
A
person not below WO (E)/APS 5 who is authorised to manage Defence personnel
administration at the overseas post Senior
ADF Representative at the overseas post A person working in the Personnel
Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director Personnel
Administration Centre |
|
Subclause
15.4.29.3 |
Approve
payment of a representation supplement, if satisfied that an employee and any
dependants are regularly expected to undertake substantial representational
duties. |
A person working in the Personnel
Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director
Personnel Administration Centre |
|
Paragraph
15.5.5.1.c |
Approve
special circumstances as part of the period of eligibility for payment of
excess health costs. |
A
person not below WO2 (E)/APS 5 who is authorised to manage Defence personnel
administration at the overseas post Senior
ADF Representative at the overseas post A person working in the Personnel
Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director Personnel Administration Centre |
|
Subclause
15.5.8.2 |
Approve
payment of an amount of additional costs, if hospital facilities of an
Australian standard are not available at the posting location. |
|
|
Clause
15.5.13 |
Approve
repayment for an eligible person who requires a routine medical check during
or after a posting. |
|
|
Clause
15.5.15 |
Authorise
travel at Commonwealth expense so an eligible person may receive treatment at
a location other than the posting location. |
|
|
Clause
15.5.16 |
Authorise
travel of an escort at Commonwealth expense, if considered essential for an
eligible person to be accompanied while obtaining medical treatment at another
location. |
|
Provision |
General description |
Authorised person |
|
Clause
15.5.17 |
Authorise
travel of a child to accompany an eligible person or escort at Commonwealth
expense, if satisfied that that it is impractical to make other appropriate
arrangements for the care of the child. |
A
person not below WO2 (E)/APS 5 who is authorised to manage Defence personnel
administration at the overseas post Senior
ADF Representative at the overseas post A person working in the Personnel
Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director
Personnel Administration Centre |
|
Paragraph
15.5.18.1.b |
Upgrade
the class of air travel of an eligible person, escort or child to a class
that is reasonable in the circumstances. |
A
person not below MAJ(E)/APS 6 who is authorised to manage Defence personnel
administration at the overseas post Senior ADF Representative at the overseas post A person working in the Personnel
Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director
Personnel Administration Centre |
|
Subclause
15.5.23.1 |
Authorise,
at the request of an employee, payment of costs direct to the service
provider instead of repaying the employee. |
A
person not below WO2 (E)/APS 5 who is authorised to manage Defence personnel
administration at the overseas post Senior
ADF Representative at the overseas post A person working in the Personnel
Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director Personnel Administration Centre |
|
Subclause
15.6.14.1 |
Approve
the repayment of costs for foreign language tuition when a child must attend
classes that do not use English as the teaching language. |
|
|
Subclause
15.6.14.2 |
Approve
the repayment of costs for tuition for communication other than speech. |
|
Provision |
General description |
Authorised person |
|
Clause
15.6.15 |
Decide
that an employee can be repaid for remedial tuition which is essential to
allow a child to make reasonable educational progress at school, within the
limits of the child’s ability. |
A
person not below WO2 (E)/APS 5 who is authorised to manage Defence personnel
administration at the overseas post Senior
ADF Representative at the overseas post A person working in the Personnel
Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director Personnel Administration Centre |
|
Subclause
15.6.23.1 |
Approve
education assistance when a member needs to make special arrangements because
educational facilities at the posting location are inadequate. |
|
|
Subclause
15.6.23.2 |
Approve
extra costs, when they are considered reasonable, when education facilities
at posting location are inadequate. |
|
|
Paragraph
15.6.25.2.b |
Decide
that a child's enrolment at a boarding school in |
|
|
Subclause
15.6.25.6 |
Decide
that there are special circumstances justifying travel by a parent for
enrolment of the child at boarding school in |
|
|
Subclause
15.6.29.2 |
For
the purpose of payment of remedial tuition costs, assess the cost of the
tuition if the employee had remained in |
A
person not below MAJ(E)/APS 6 who is authorised to manage Defence personnel
administration at the overseas post Senior ADF Representative at the overseas post A person working in the Personnel
Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director
Personnel Administration Centre |
|
Provision |
General description |
Authorised person |
|
Clause 15.6.31, exception |
Decide
that it is impractical for a child to continue to attend the school that the
child attended immediately before the period of assistance began. |
A person working in the Personnel
Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director
Personnel Administration Centre |
|
Subclause 15.6.32.2, exception |
Decide
that a child should not be taken to live with a parent in |
|
|
Subclause
15.7.4.1 |
Decide
to pay additional club membership costs that are considered reasonable in the
circumstances. |
A
person not below WO2 (E)/APS 5 who is authorised to manage Defence personnel
administration at the overseas post Senior ADF Representative at the overseas post A person working in the Personnel
Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director
Personnel Administration Centre Director Overseas Business Management Director Attaché and Overseas Management |
|
Subclause
15.7.4.2 |
Decide
to reimburse club membership for a dependant during a reunion visit to the
posting location that is considered reasonable in the circumstances. |
|
|
Clause
15.7.6 |
Approve
a club based on facilities and cost for use by employees and their families
in posting locations without acceptable sporting and recreational facilities. |
Director
Service Conditions and Housing Policy |
|
Subclause
15.8.4.3 |
Extend
the time for which dependants may continue to receive certain entitlements at
the posting location following the death of an employee, if satisfied that
the dependants should be granted more time to conclude their arrangements at
the location. |
A person working in the Personnel
Administration Centre in - Overseas Administration Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas Personnel
Administration Centre Manager - Director
Personnel Administration Centre |