Member's Guide to ADF Pay and Conditions in
9.8
Defence travel model
What is the Defence travel
model?
The Defence travel model is a
way of paying for your travel. It includes a number of new tools and processes
to help you.
·
A budget calculator to put together a budget before you
travel.
·
The Defence travel card to cover costs
when travelling.
·
A program on the Defweb called the Card Management
System. This checks that transactions have been correctly charged to Defence.
How does the Defence
travel card work?
The Defence travel card is a
credit card that you use to cover the costs of travelling. It is issued by
Diners Club in your name, but does not affect your credit history or rating.
You use it to pay for airfares through Qantas Business Travel, car hire, accommodation, meals and incidental costs.
How do you cover your
costs?
Each time you do business
travel under the new model, you should complete a travel budget using the budget
calculator. The budget calculator can be found on the Travel site on the
Defweb. This will tell you how much you can spend for each type of expense (eg
accommodation, meals and incidentals). The amounts are based on the limits in
the ADF Pay and Conditions Manual. In some cases, you may apply to get approval
to spend more than these limits, if the costs are reasonable.
You should use your Defence
travel card to cover costs wherever possible. You can also withdraw some or all
of the meal and incidental costs as cash through an automatic teller machine or
Travelex office. This allows you to use outlets that might not accept a credit
card. Examples could be buying a newspaper from a street vendor, or a sandwich
from a milk bar.
If accommodation or a meal is
provided for you, you must identify this in the budget calculator. This amount
will then be removed from the budget. An exception is a meal provided by an
airline on a domestic flight. If you stay with friends or relatives rather than
in a motel the accommodation for that period is not included in the budget.
What happens when you get
back?
You must verify your costs on
the Defweb using the Card Management System. If you spent more than you were
allowed, you will have to repay it. It is wise to have receipts to use in this
process. Receipts also help if there is a dispute with Diners Club about how
much was spent.
Application to Reservists: Yes.
References: ADF Pay and Conditions Manual, Chapter 9 Part 5
Division
2