Defence Unsolicited Proposals

Defence receives many unsolicited proposals, ranging from small supply items to highly complex capability solutions, from promotional offers of goods and services through to innovative proposals offering capability, business process, resource or asset utilisation enhancements. In some cases, unsolicited proposals can offer Defence enhanced opportunities to achieve value for money outcomes through better exploitation of industry capability and know how.

Two types of proposals can be received: Unsolicited Promotional Product Offers (UPPO) and Unsolicited Innovative Proposals (UIP).

Unsolicited Promotional Product Offers

Unsolicited Promotional Product Offers are proposals which promote products and services, and include advertising materials, product and corporate promotions, including Commercial off the Shelf (COTS) items (please note, COTS items are ready made products that can be easily obtained or which are available in the commercial marketplace that do not require unique government modifications or maintenance over its life cycle to meet the requirements).

UPPO Submission Process
In accordance with the guidelines for the UPPO Scheme, submissions will receive formal acknowledgment by Defence. However, in submitting products and services to Defence under the UPPO Scheme, companies need to recognise that the UPPO Scheme only ensures that Defence will consider, not necessarily purchase, the offered products or services.

Please note: proposers do not need to complete formal documentation when submitting an Unsolicited Promotional Product Offer to Defence. However, to assist the Department of Defence to consider a proposal in accordance with current priorities, it is helpful to include certain details with your submission.

Ideally this would take the form of a letter (or email):

introducing the company
detailing its history, capabilities
any major clients (including any Defence work the company may have undertaken) and
potential end users – how does the company, as the manufacturer/reseller, envisage a particular item would be used in a diverse organisation such as Defence.

If an appropriate area within Defence is known, the proposal will be referred to that area for consideration, and the proposer advised. Proposers will then be notified if Defence is interested in their proposal. For proposals outside these circumstances, no further action will be taken.

As an agency of the Commonwealth of Australia, Defence is bound by the Commonwealth's procurement guidelines and the majority of procurements are conducted by open tender. The Government tenders web site, www.tenders.gov.au provides information about upcoming tenders.

You might also consider listing your company's capabilities on the D+I ePortal, a publicly searchable database of industry capabilities, skills and services to support the Australian Defence Force and to create opportunities for Australian industry to compete across a full range of goods and services Defence requires.

Unsolicited Promotional Product Offers are processed by DMO Industry Division’s Business Access Offices. Please submit UPPOs via email to defence.smallbusiness@defence.gov.au. Your proposal will be re-directed to the Business Access Office for the State/Territory in which your company is based.

DMO Business Access Offices

State/Territory Business Access Office	Postal Address
New South Wales/Australian Capital Territory	Level 19, Defence Plaza Sydney, 270 Pitt St, SYDNEY NSW 2000
Victoria/Tasmania	Level 7, Defence Plaza Melbourne, 661 Bourke St, MELBOURNE VIC 3000
Queensland	Victoria Barracks Brisbane Building D2 Petrie Terrace BRISBANE QLD 4051
South Australia	Mail Box 18 Keswick Barracks SA 5035
Western Australia	Leeuwin Barracks, A0013-G-8, Riverside Road, FREMANTLE WA 6158
Northern Territory	1/170 Coonawarra Rd Winnellie NT 0820 PMB 13 WINNELLIE NT 0820

Who to contact for assistance or further information
Queries relating to Unsolicited Promotional Product Offers should be directed to the Business Access Offices on the number below.
Telephone: 1800 621 783 (toll free in Australia only)
E-mail: defence.smallbusiness@defence.gov.au

Unsolicited Innovative Proposals

Unsolicited Innovative Proposals are proposals which put forward an innovative solution that has the potential for Defence capability, business process or resource utilisation enhancements. Innovative proposals are those that offer an innovation to Defence and are not standard commercially available products or services. Minor tailoring of an existing service or product to meet Defence requirements will not normally qualify as innovative. The Capability and Technology Demonstrator (CTD) Program Office will manage the processing of Unsolicited Innovative Proposals on behalf of Defence.

Innovative unsolicited proposals that fall within the requirements of the Defence Unsolicited Innovative Proposals Scheme will be processed and evaluated under that Scheme. The assessment guidelines are available by selecting the relevant link below.

Proposers of innovative unsolicited proposals will need to complete formal documentation (Defence Unsolicited Innovative Proposals Template and the Defence Unsolicited Innovative Proposals Undertaking) as part of their submission to Defence. Electronic versions of these documents are available by selecting the relevant links below.

Unsolicited Innovative Proposals (together with the completed Template and Undertaking) are to be submitted to the following address:

Manager Unsolicited Innovative Proposals
F2-1-099
Capability and Technology Demonstrator Program Office
Defence Science Technology Organisation
Department of Defence
24 Fairbairn Ave
FAIRBAIRN ACT 2600

Phone: 02 612 86497 or Toll Free in Australia: 1800 647 946
Email: CTD@defence.gov.au

Who to contact for assistance or further information

Should you have any questions about Defence Unsolicited Innovative Proposals, please contact the Unsolicited Innovative Proposals area. Contact details are as follows:

Telephone: +61 2 61286497
Fax: +61 2 61286498

E-mail: CTD@defence.gov.au

Unsolicited Innovative Proposals Annual Reports

In accordance with the Code of Practice for the Handling of Unsolicited Innovative Proposals ('the Code'), Defence maintains a central record of all Unsolicited Innovative Proposals received through the Defence Unsolicited Innovative Proposals Scheme. The Code requires that Defence publishes annual reports on the DMO website, listing the numbers of Unsolicited Innovative Proposals received and how they have been dealt with. The following Defence Unsolicited Innovative Proposals Scheme Annual Reports are now available. To view these reports, please click on the links below:

Unsolicited Innovative Proposals Annual Report 2003-2004 (PDF Format)
Unsolicited Innovative Proposals Annual Report 2004-2005 (PDF Format)
Unsolicited Innovative Proposals Annual Report 2005-2006 (PDF Format)
Unsolicited Innovative Proposals Annual Report 2006-2007 (PDF Format)

For policy on the Gateway and Guidelines for Proposers, including the relevant templates for the Defence Unsolicited Innovative Proposals Scheme, please click on the links below.

Defence Unsolicited Proposals Policy (PDF format)
Defence Unsolicited Innovative Proposals Scheme: Guidelines For Proposers (PDF Format)
Defence Unsolicited Innovative Proposals Template (Word format)
Defence Unsolicited Innovative Proposals Undertaking (Word format)

pdf (Portable Document Format) files for Acrobat®: In order to view .PDF files, you will need to have the Adobe Acrobat reader installed on your system.

Last update: June 2008