REPORTING DEFENCE and DMO CONTRACTS
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Interim Defence Contracts Register (IDCR) Commercial-in-Confidence information List of Defence Contracts Public Access to Contracts Further Information |
SENATE ORDER ON DEPARTMENTAL AND AGENCY CONTRACTS
The Senate Order on Departmental and Agency Contracts (last amended January 2004) requires all Financial Management and Accountability Act 1997 (FMA Act) agencies to place on their web sites information in relation to the contracts entered into by each agency and the use of commercial-in-confidence provisions in contracts.
Defence is pleased to provide a list of contracts valued at $100,000 or greater in satisfaction of the requirements of the Senate Order. The list for financial year 2008-09 includes 9,902 Defence and DMO contracts valued at $100,000 or more (4,543 for Defence and 5,359 for DMO). The list excludes contracts that are confidential for national security reasons.
Interim Defence Contracts Register (IDCR)
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Defence has used the IDCR since January 2003 to gather the information necessary to meet the requirement of the Senate Order. Each IDCR listing provides the name of the contractor, subject matter, value of the contract, commencement date, expected duration, confidentiality provisions, other requirements of confidentiality and reasons for confidentiality. In August 2007, the definition of reportable contracts was broadened to include leases, disposals, deeds, financial guarantees, short term employment contracts and contract changes which vary the contract value by less than $A20m. Data collection on confidentiality provisions was also made mandatory.
Commercial-in-Confidence information
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The Commonwealth Procurement Guidelines (December 2008) state that agencies should ‘consider, on a case-by-case basis, any request by a potential supplier for material to be treated confidentially’ after the award of a contract. The Defence Materiel Organisation term ‘commercial-in-confidence’ has the same meaning as ‘confidential information’ that is used frequently by Defence and other government agencies, parliament and the courts.
Cost of Compliance with the Senate Order
The estimated cost of compliance with Senate Order 192 for FY 2008-09 contract listings for Defence is $491,351 and for DMO is $581,775. The estimated cost of compliance has been calculated using the actual costs incurred in establishing, maintaining and inputting data into the IDCR. This includes work such as IDCR data verification and activities to improve the reporting definition used by Defence and DMO. An estimate of labour hours expended by Defence staff across the portfolio, based on rates provided by the Defence Chief Finance Officer, have also been taken into account.
List of Defence Contracts
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Defence Contracts Gazetted Prior to 2003
Prior to the implementation of the IDCR, Defence addressed the Senate Order requirements by publishing lists of contracts gazetted by the Department valued at or over $100,000 during the reporting period. Each of these listings provides the name of the contractor, contract number, contract date, value of the contract and subject matter. Due to the operation of the Defence financial management system, in this context ‘contracts’ refers to purchase orders and amendments to purchase orders notified in the Commonwealth (Purchasing and Disposals) Gazette and, from 1 January 2005, in AusTender. These lists contain approximately 30,700 entries.
Year |
PDF Format |
Zipped File |
| FY 1996-1997 | ||
| FY 1997-1998 | ||
| FY 1998-1999 | ||
| FY 1999-2000 | ||
| FY 2000-2001 | ||
| FY 2001 - 2002 | ||
| FY 2002 - 2003 1/7/02-3/2/2003 |
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| FY 2002-2003: 4/2/2003-30/6/2003 |
Contracts entered on the IDCR:
Year |
PDF Format |
Zipped File |
Calendar Year 2005: 1/1/2005-31/12/2005 |
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FY 2005-2006 1/7/2005-30/6/2006 |
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Calendar Year 2006: 1/1/2006-31/12/2006 |
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FY 2006-2007 1/7/2006-30/6/2007 |
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Calendar Year 2007: 1/1/2007-31/12/2007 |
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FY 2007-2008 1/7/2007-30/6/2008 |
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Calendar Year 2008: 1/1/2008-31/12/2008 |
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FY 2008-2009 1/7/2008-30/6/2009 |
Parliamentary Access to Defence Contracts
Should the Parliament or one of its Committees seek to examine any contract listed in the attached list, Defence will release the information as requested. In complying with such a request, Defence would inform the requesting body of any confidentiality provisions and continuing claims of confidentiality associated with the contract and would request that these provisions be treated appropriately.
Public Access to Defence Contracts
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Applications for access to any of the above contracts by members of the public may be made under the Freedom of Information Act 1982 by contacting:Directorate of Freedom of Information
Legal Services
Department of Defence
Campbell Park Offices (CP2-3-055)
CANBERRA ACT 2600
Telephone: (02) 62662200
Fax: (02) 62662112
or by accessing the following website: http://www.law.gov.au/
Senate Order 192
For further information see the Parliament of Australia: Senate - Further information from the Senate Standing Orders and other orders of the Senate – Departmental and agency contracts: Senate_Order_192 PDF file (115 kb) and/or Department of Finance - Procurement Guidance - Confidentiality of Contractors´ Commercial Information
Annual Procurement Plans
To assist Industry, Defence also publishes an Annual Procurement Plan (APP) on AusTender. The APP provides Industry with a forecast of planned strategic and key procurements (defined by Defence as those expected to exceed a value of $A1m) for the forthcoming financial year. The APP can be accessed at here.
Last updated: 28 August 2009