Defence Procurement Policy Manual 1 July 2009 Edition

01 July 2009

Procurement and Contacting Branch has released Defence Procurement Policy Manual (DPPM) 1 July 2009. DPPM1 July 2009 is effective from 01 July 2009.

The DPPM is the principal reference document for Defence officials conducting procurement. It provides procurement officers, and others involved in the procurement process, with the policy and operational guidance necessary to comply with Commonwealth policy.

The substantive change in DPPM 1 July 2009 is the incorporation of the 30 day payment policy in accordance with the Department of Finance and Deregulation Finance Circular 10/2008.

The following chapters were updated in DPPM 1 July 2009:

• Chapter 3.3
• Chapter 3.10
• Chapter 5.4
• Chapter 6.4
• Annexes 3F, 6C, and 6D
• Updated Table of Contents, Definitions, and Index.

All other parts of the DPPM remain unchanged from what was previously issued as Version 6.0 – Update 6.6 on 07 January 2009.

DPPM 1 July 2009 online reference:

DPPM Current Version (PDF) - 576 Pages, Approx 9.4 MB

DPPM Current Version (ZIP) - 576 Pages, Approx 3.9 MB

DPPM 1 July 2009 updated chapters online:

Chapter 3.3 on Financial Policy and Advice in the Procurement Process
Chapter 3.10 on Interacting Policies
Chapter 5.4 on Request Documentation
Chapter 6.4 on Delivery, Acceptance, Payment and Ownership
Annex 3F
Annex 6C
Annex 6D
Updated Table of Contents
Definitions
Index

Hard copies of the DPPM are not available. Users of the DPPM are encouraged to bookmark this page and use the DPPM as an online reference.

DPPM online can be word searched for key words using the ‘binoculars’ icon located at the left of the DPPM page. Users of the DPPM are also encouraged to become familiar with the table of contents and use it as a guide to locate specific topics quickly.

The Directorate of Procurement Policy within Procurement and Contracting Branch, Office of Special Counsel, DMO maintains the DPPM.

Structure of the DPPM – Summary of what you will find in each chapter

Preliminaries

Cover page, introduction, table of contents, information on Procurement Support Areas, and Defence Procurement Processes flowcharts.

Simple Procurement

Step guidance for Defence procurement officers conducting Simple procurement.

Section 1 - The Procurement Framework

Guidance on:

• the legal framework within which Defence procurement occurs
• differentiating between Simple, Complex and Strategic procurements
• financial delegations and procurement
• procurement training available to and required by Defence procurement officers.

Section 2 - Contract Law and Defence Contracting

Advice on contract law, the types of contracts used by Defence and the tender and contracting templates used by Defence procurement officers.

Section 3 - Key Requirements and Policies Affecting Procurement

Specific issues encountered by Defence procurement officers.

Section 4 - Specific Procurement Arrangements

Policy advice on the contracting methodologies available to Defence procurement officers.

Section 5 - Conducting Procurement

Overview of the procurement cycle and provides policy advice on those steps.

Section 6 - Contract Management

Policy advice on contract management processes and methodologies available to Defence procurement officers.

Annexes

Annexes referred to throughout the DPPM Chapters with additional supporting materials.

Definitions and Index

Index and an alphabetical list of terms and definitions.