Defence Procurement Policy Manual 1 October 2009 Edition

01 October 2009

Procurement and Contacting Branch has released Defence Procurement Policy Manual (DPPM) 1 October 2009. DPPM 1 October 2009 is effective from 01 October 2009.

The DPPM is the principal reference document for Defence officials conducting procurement. It provides procurement officers, and others involved in the procurement process, with the policy and operational guidance necessary to comply with Commonwealth policy.

DPPM 1 October 2009 consists of the following revised and updated chapters and annexes:

Foreword;
Introduction;
Chapter 1.4 – Delegations for Procurement;
Chapter 2.3 – Standard Defence Contracting Templates;
Chapter 3.4 – Earned Value Management;
Chapter 3.13 – Ethics in Procurement;
Chapter 3.14 – Legislation Affecting Procurement;
Chapter 4.4 – Public Private Partnerships;
Chapter 4.10 – Services Contracts;
Chapter 4.12 – Defence Unsolicited Proposals;
Chapter 5.5 – Tender Advertising, Submission and Receipt;
Chapter 5.6 – Evaluation of Tenders;
Chapter 5.8 – Reporting Requirements;
Annex 5E and 5F – Defence Advertising Officers and Major Newspaper Advertising Deadline Guide;
Annex 5G – Tender Room Addresses; and
Updated Table of Contents, Defintions and Index

The following chapters and annexes have been deleted:

• Chapter 1.5 – Procurement Training;
• Chapter 4.11 – Agency Relationships;
• Annex 1B - Examples of Proposal, Procurement, and Contract Approver Submissions;
• Annex 3C - Minimum Requirements for all Defence Acquisitions valued at $5Million and above;
• Annex 3D - Employer Sponsored Superannuation Cover (Questionnaire);
• Annex 3E - Interim Guidance on Determining Superannuation Liability;
• Annex 4C - Employer/Employee Relationship; and
• Annex 5D – Standard Letters.

The information previously provided in chapter 4.11 has been included in chapter 4.10. All other parts of the DPPM remain unchanged from what was previously issued as DPPM 1 July 2009.

DPPM Current Version (PDF) - 549 Pages, approx 4.6 MB

DPPM Current Version (ZIP) - approx 3.0 MB

Hard copies of the DPPM are not available. Users of the DPPM are encouraged to bookmark this page and use the DPPM as an online reference.

DPPM online can be word searched for key words using the ‘binoculars’ icon located at the left of the DPPM page. Users of the DPPM are also encouraged to become familiar with the table of contents and use it as a guide to locate specific topics quickly.

The Directorate of Procurement Policy within Procurement and Contracting Branch, Office of Special Counsel, DMO maintains the DPPM.

Structure of the DPPM – Summary of what you will find in each chapter

Preliminaries

Cover page, introduction, table of contents, information on Procurement Support Areas, and Defence Procurement Processes flowcharts.

Simple Procurement

Step guidance for Defence procurement officers conducting Simple procurement.

Section 1 - The Procurement Framework

Guidance on:

• the legal framework within which Defence procurement occurs
• differentiating between Simple, Complex and Strategic procurements
• financial delegations and procurement
• procurement training available to and required by Defence procurement officers.

Section 2 - Contract Law and Defence Contracting

Advice on contract law, the types of contracts used by Defence and the tender and contracting templates used by Defence procurement officers.

Section 3 - Key Requirements and Policies Affecting Procurement

Specific issues encountered by Defence procurement officers.

Section 4 - Specific Procurement Arrangements

Policy advice on the contracting methodologies available to Defence procurement officers.

Section 5 - Conducting Procurement

Overview of the procurement cycle and provides policy advice on those steps.

Section 6 - Contract Management

Policy advice on contract management processes and methodologies available to Defence procurement officers.

Annexes

Annexes referred to throughout the DPPM Chapters with additional supporting materials.

Definitions and Index

Index and an alphabetical list of terms and definitions.