F1. Requirement. The Review Director is required to provide a formal report of any Demonstration Review or Subsequent Application Review. The report is submitted as the official record at the end of the Review process.

F2. Purpose. The primary purpose of the report is to document the examination of the contractors' systems in sufficient detail to justify acceptance by Defence. A secondary purpose is to provide a lasting record of the system as accepted which forms the basis for subsequent reviews and surveillance. In this regard, the report should be consistent with the contractor's System Description at the conclusion of the review process.

F3. Standard. The standard of each report is important. Reports (particularly the findings) must provide a basis for effective review by others with limited or no knowledge of the specific management system. The quality of the report may also be taken as a direct reflection of the nature and quality of the review.

F4. Demonstration Review Report Format. The format for reports of Demonstration Reviews should follow established practice in Australia which is consistent with the US Department of Defense. Detailed guidance for the preparation of the report will be published in documentation issued for the guidance of Team Members. Significant aspects of the report are:

a. It must make a clear recommendation concerning acceptance.

b. Any caveats or proposed restrictions or limitations on acceptance should be shown clearly.

c. Each team members contribution and commitment to the findings should be documented (normally by inclusion of a signature page).

d. Compliance, or otherwise, with each of the Criteria should be stated clearly.

e. Wide use should be made of exhibits to demonstrate compliance.

f. Sensitive information may be sanitised,.but the method employed should not preclude showing how the systems meet the Criteria.

F5. SAR Report Format. The format for reports of SARs should follow established practice in the US Department of Defense. General guidance for the preparation of the report will be published in documentation issued for the guidance of Team Members. The format may be varied at the discretion of the Review Director as indicated by the circumstances of the review.

F6. Timing. The report may be prepared in draft as the review progresses. It is to be submitted as soon as possible after, but not before, closure of the Review by the Review Director.

F7. Distribution. Reports should contain appropriate cautions concerning commercially sensitive information and distribution should be restricted to authorities having a need to hold the document.