C1. Listed below, by Criteria category, are some CSCSC-related issues that should be raised during the negotiation of a contract which requires compliance with the Criteria.

a. Organisational issues:

(1) Timing and submittal of the CWBS, Index, and Dictionary and Defence approval of same.

(2) Subcontractor CSCSC flowdown requirements.

b. Planning and Budgeting issues:

(1) Establishment of the Contract Budget Base - especially in a Fixed Price contract.

(2) Delivery dates for hardware, major reviews, etc. which should then appear on the Project Master Schedule.

c. Accounting issues:

(1) Indirect cost methodology - budgets and control.

(2) Treatment of residual inventory after contract completion.

d. Analysis issues:

(1) CWBS and organisational line items to be reported (these should be based upon perceived technical, schedule, and cost risk to the Defence - the greater the risk, the more detailed the level of reporting should be.)

(2) Format of contractor performance reports (the 5 Cost Performance Report formats are much preferred).

(3) How subcontractor data will be incorporated into the prime contractor's reports to the Defence.

(4) Frequency and timing of reports (monthly, on approximately the 25th of the month).

(5) Schedule report formats; ie., network, Gantt, etc.

(6) Variance analysis thresholds for:

• Current period;
• (b) Cumulative; and
• (c) At completion data

(7) Cost or Price reporting (cost is required for cost based contracts)

(8) Reporting time periods for Formats 3 and 4 of the CPR.

e. Revisions and Access to Data issues:

(1) Access to cost information - especially in a Fixed Price contract.

(2) Authorised Unpriced Work - what constitutes a formal authorisation from the Project Authority and who is authorised to issue it.

(3) The type of review to be conducted - Demonstration or Subsequent Application Review.

C2. Timing. In addition to the above, the review process requires a number of visits and demonstrations to be performed. The timing of these may be highly important to both the Project Authority and the Review Director. The importance of baseline establishment and commencement of reporting should be emphasised.