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Annual Report 2014–15

Volume 1, Part 1 : Defence Overview

Appendix D
List of requirements

Part of report

Description

Requirement

Letter of transmittal

Mandatory

Table of contents

Mandatory

Index

Mandatory

Glossary [acronyms and abbreviations]

Mandatory

Contact officer(s)

Mandatory

Internet home page address and internet address for report

Mandatory

Defence overview

Review by Secretary

Review by departmental secretary

Mandatory

Summary of significant issues and developments

Suggested

Overview of department’s performance and financial results

Suggested

Outlook for following year

Suggested

Significant issues and developments—portfolio

Portfolio departments— suggested

Departmental overview

Role and functions

Mandatory

Organisational structure

Mandatory

Outcome and programme structure

Mandatory

Where outcome and programme structure differs from Portfolio Budget Statements, Portfolio Additional Estimates Statements or other portfolio statements accompanying any other additional appropriation bills, details of variation and
reasons for change

Mandatory

Portfolio structure

Portfolio departments— mandatory

Performance

Review of performance during the year in relation to programmes and contribution to outcomes

Mandatory

Actual performance in relation to deliverables and key performance indicators set out in Portfolio Budget Statements, Portfolio Additional Estimates Statements or other portfolio statements

Mandatory

Where performance targets differ from the Portfolio Budget Statements, Portfolio Additional Estimates Statements, details of both former and new targets, and reasons for the change

Mandatory

Narrative discussion and analysis of performance

Mandatory

Trend information

Mandatory

Significant changes in nature of principal functions/services

Suggested

Performance of purchaser/provider arrangements

If applicable, suggested

Factors, events or trends influencing departmental performance

Suggested

Contribution of risk management in achieving objectives

Suggested

Performance against service charter customer service standards, complaints data, and the department’s response to complaints

If applicable, mandatory

Discussion and analysis of the department’s financial performance

Mandatory

Discussion of any significant changes in financial results from the prior year, from budget or anticipated to have a significant impact on future operations

Mandatory

Agency resource statement and summary resource tables by outcomes

Mandatory

Management and accountability

Corporate governance

Agency heads are required to certify their agency’s actions in dealing with fraud

Mandatory

Statement of the main corporate governance practices
in place

Mandatory

Names of the senior executive and their responsibilities

Suggested

Senior management committees and their roles

Suggested

Corporate and operational plans and associated performance reporting and review

Suggested

Internal audit arrangements including approach adopted to identifying areas of significant financial or operational risk and arrangements to manage those risks

Suggested

Policy and practices on the establishment and maintenance of appropriate ethical standards

Suggested

How nature and amount of remuneration for SES officers
is determined

Suggested

External scrutiny

Significant developments in external scrutiny

Mandatory

Judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner

Mandatory

Reports by the Auditor-General, a parliamentary committee, the Commonwealth Ombudsman or an agency capability review

Mandatory

Management of human resources

Assessment of effectiveness in managing and developing human resources to achieve departmental objectives

Mandatory

Workforce planning, staff retention and turnover

Suggested

Impact and features of enterprise or collective agreements, individual flexibility arrangements, determinations, common law contracts and Australian workplace agreements

Suggested

Training and development undertaken and its impact

Suggested

Work health and safety performance

Suggested

Productivity gains

Suggested

Statistics on staffing

Mandatory

Statistics on employees who identify as Indigenous

Mandatory

Enterprise or collective agreements, individual flexibility arrangements, determinations, common law contracts and Australian workplace agreements

Mandatory

Performance pay

Mandatory

Assets management

Assessment of effectiveness of assets management

If applicable, mandatory

Purchasing

Assessment of purchasing against core policies and principles

Mandatory

Consultants

The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website

Mandatory

Australian National Audit Office Access Clauses

Absence of provisions in contracts allowing access by the Auditor-General

Mandatory

Exempt contracts

Contracts exempted from publication in AusTender

Mandatory

Small business

Procurement initiatives to support small business

Mandatory

Financial statements (Volume 2)

Mandatory

Other mandatory information

Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011)

Mandatory

Advertising and market research (section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns

Mandatory

Ecologically sustainable development and environmental performance (section 516A of the Environment Protection and Biodiversity Conservation Act 1999)

Mandatory

Compliance with the agency’s obligations under the
Carer Recognition Act 2010

If applicable, mandatory

Grant programmes

Mandatory

Disability reporting—explicit and transparent reference to agency-level information available through other reporting mechanisms

Mandatory

Information Publication Scheme statement

Mandatory

Correction of material errors in previous annual report

If applicable, mandatory

Agency resource statements and resources for outcomes

Mandatory

List of requirements

Mandatory