The role of the Personnel Services Section is to provide administrative support to ADF members serving in the ACT region, excluding those personnel posted to: RMC, ADFA, HMAS HARMAN and Defence Establishment FAIRBAIRN.

Staff and Contact Information

Staff of the Personnel Services Section may be contacted by telephone for routine matters. However, the use of e-mail is strongly encouraged. E-mail is a quick, convenient medium which gives our staff the opportunity to provide concise responses to clients and attach appropriate documents as required.

Contact numbers for staff can be obtained from the ADFPC-C Phone Directory/Contacts list. The ADFPC-C Personnel Service Section mailing address is:

ADFPC-C Personnel Services Section
Department of Defence
BP35-1-092
CANBERRA ACT 2600

*Enquiries in relation to pay, leave, education & training, and discharge/transition should be referred directly to the appropriate section, each of which is included within this web-site.

Inward Clearance Procedures

All military personnel administered by ADFPC-C (formally DPC-C) will be required to conduct an inward clearance for the delivery of their individual personnel documents and the provision of personal particulars e.g. workplace location and contact phone number. Personnel will be responsible for the delivery of their Medical/Dental documents to CAMU and CADU.

Outward Clearance Procedures

Personnel should obtain an Outward Clearance Form from the following link: Outward Clearance Form

To allow ADFPC-C staff sufficient time to have all your service documents bundled and ready for collection, please complete the following form advising the date you wish to collect your documents and then submit to your nearest Customer Service Centre for action.

Please be aware there is a new website available for ADF members to access in regards to travelling and arriving safely to your new posted location. It is also useful if you are planning on travelling on holidays called Road Safety Program run over the Christmas/New Year period.

Army Individual Readiness Notice (AIRN)

All Army personnel are to be AIRN compliant by 1 Sep annually. Personnel posted to the Inactive Reserve, Long Term Schooling, Manpower Not Related to Establishment (MNRE) or overseas are exempt from the requirements of AIRN for the duration of their posting.

AIRN Components:

• Employment Proficiency.
• Physical Fitness. Personnel are to pass a Basic Fitness Assessments (BFA) biannually. AIRN reporting for physical fitness will be based on the assessment conducted within six months prior to AIRN reporting date.
• All personnel are to maintain their Personal Weapon Proficiency and undertake Tests of Elementary Training (TOET) annually.
• Medical Fitness. Personnel are to be periodically medically assessed in accordance with Periodic Medical Board (PMB) policy and are required to meet the minimum PULHEEMS profile for deployability in their trade and employment category. Members over the age of 35 yrs must have a PMB annually.
• Dental Fitness - personnel are to be examined annually.
• Individual Availability.

It is the members responsibility to be AIRN compliant.

More detailed information on AIRN is contained in: DI(A) OPS 80-1

Please Note: For more detailed information about AIRN please visit the ADFPC-C intranet Orderly Room page or Online Orderly Room page.

RAAF Physical Fitness Testing (PFT)

RAAF personnel posted to ADFPC-C are required to complete a PFT each year. PFT testing is conducted at 0800 hours at the R3 Gymnasium, Russell Offices. The test for runners is conducted on Mondays, Wednesday and Fridays. The test for walkers is conducted on Tuesdays.

Proof of a current AHA can be downloaded from personal PMKeyS Self Service site. Print a copy of your IR summary and present to the PTI on the day of your test.

More detailed information on PFTs is contained in DI(AF)PERS 53-13

Home Purchase and Sales Expense Allowance (HPSEA)

More detailed information on HPSEA is contained in PACMAN V2_Ch6_Pt2_Div2

Members who believe they may be eligible for HPSEA should contact the ADFPC-C Executive cell to arrange for an appointment to submit an application.

Applications

The application for HPSEA is to be submitted to directorate of Entitlements (DE) through ADFPC-C for verification of details.

Care must be taken that all required questions have been properly completed and the required attachments provided. Each document tendered in support of the application must be a 'certified true copy'.

Application form for HPSEA AC970

Home Purchase Assistance Scheme (HPAS)

More detailed information on HPAS is contained in PACMAN V2_Ch6_Pt2_Div2

Applications

The application for HPAS is to be submitted to Directorate of Entitlements (DE) through ADFPC-C for verification of details. The HPAS application is only to be used for the first purchase of a home.

Care must be taken that all required questions have been properly completed and the required attachments provided. Each document tendered in support of the application must be a 'certified true copy'.

Application form for HPAS AC970

Method of Payment

Once an entitlement for payment of HPAS has been established, DE will authorise payment of the allowance through a Member's pay account. Wherever possible, such payment will be effected before settlement of the purchase. Timely submission of the application is therefore critical.

MSBS Retention Benefit

There are strict non negotiable timelines for the completion and submission of the AB 867 (Retention Benefit - Acceptance or Non Acceptance) by eligible members. MSBS members are strongly encouraged to familiarise themselves with the requirements of PACMAN V1_Ch3_Pt5_Div1. A copy of the AB867 can be downloaded from the following link:

AB 867

Medals

Medals and certificates are normally distributed to each member's supervisor for presentation.

Service Recognition of Defacto Relationships

Information in relation to recognition of Defacto relationships can be found in DI(G) PERS 53-1.

Personnel considering applying for Service Recognition of a Defacto Relationship should contact the Executive cell to obtain an application pack.

Tri-Service Appraisal Reports

Executive and Senior Executive Officer Appraisal and Development Report - COL(E) to MAJGEN(E)

A new Tri-Service evaluation form for assessing the performance of officers of the rank of COL(E) to MAJGEN(E), form AC740 Executive and Senior Executive Officer Appraisal and Development Report, has been introduced. The form can be downloaded from the following link: AC 740 .

• For CAPT (RAN), the report is to be raised on the anniversary of posting to ship or establishment.
• For COL, the report is to be raised on 1 December each year and to be with DOCM-A by 31 January.
• For GPCAPT, the report is to be raised on 1 October each year and to be with DPO-AF by 1 December.

For one and two star Officers by the anniversary of the assumption of the officer's present post and on completion of tour of duty. Additional guidance is contained in DI(G)PERS 37-1.

In addition to the AC740, a scorable Assessment Insert is to be completed for COL(E) only. The form can be obtained from the following link:

AC740-1 Executive and Senior Executive Officer Appraisal and Development Report Assessment Insert for COL(E)

Officer Performance Appraisal Reports (PAR) in the ADF

A Tri-Service performance appraisal system is used for reporting on the current performance and suitability for future employment of officers up the level of 0-5 Lieutenant Colonel(E) (including Officer Cadets and Midshipman who are not under training) in the ADF. Performance appraisal reporting applies to those full and part-time Permanent/Regular and active Reserve officers who meet the period of observation requirements specified in DI(G) PERS 10-8. This instruction promulgates the policy and associated procedures concerning performance appraisal and reporting requirement for these officers. Any further guidelines/requirements unique to a single Service will be contained in the relevant single Service instruction.

Reporting forms can be downloaded at the following links:

• Form AC 833-11 - Navy Officer Performance Appraisal Report
• Form AC 833-12 - Army Officer Performance Appraisal Report
• Form AC 833-13 - RAAF Officer Performance Appraisal Report
• Form AC 833-14 - Preliminary Review of Performance (PRP) for Officers
• Form AC 833-30 - ADF Performance Appraisal Supplementary Report

Performance Appraisal Reports (PAR) in the ADF - Sailors, Soldiers and Airmen/Airwomen

A Tri-Service performance appraisal system is used of reporting on the current performance and suitability for future employment of members from the ranks of Private(E) to Warrant Officer1(E) in the ADF. Performance appraisal reporting applies to those full and part-time Permanent/Regular and active Reserve members who meet the period of observation in the relevant single Service instruction. DI(G) PERS 10-8promulgates the policy, associated procedures and reporting requirements concerning performance appraisal. Any further guidelines/requirements unique to a single Service will be contained in the relevant single Service instruction.

Reporting forms can be downloaded at the following links:

• Form AC 833-21 - Sailor Performance Appraisal Report
• Form AC 833-22 - Soldier Performance Appraisal Report
• Form AC 833-23 - Airmen and Airwomen Performance Appraisal Report
• Form AC 833-24 - Preliminary Review of Performance (PRP)

Civil Accreditation

Army members can apply for civil accreditation of training in accordance with DI(A) PERS 116-7. An application form should be submitted to ADFPC-C for forwarding to DOCM-A and SCMA who will return Certificates to ADFPC-C, the Certificates will then forwarded to the member or directly to the members' discharge address. RAAF members can submit requests for civil accreditation direct to SOACCRED1A at HQTC on fax number 03-92563536.

Civil Accreditation Application Form - Army

Participation in Civilian Sport

Requests for authorisation to participate in Civilian or Service Sport are to be forwarded to ADFPC-C for approval. The PDF linked below is the DI(G) PERS 14-2 which contains 2 forms, first on page 31 for ADF Approved Sport and the second on page 33 for ADF Un-Approved Sport please print, complete and mail the forms to BP35-1-092.

In requesting Authorisation, personnel are to be aware of the contents of the following instructions:

DI(G) PERS 14-2(Australian Defence Force (ADF) Policy on Sport)

Safetyman Volume 1 Part 2(Management of Impairment or Absence as a Result of Injury Result Illness)