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Part 7: Aircraft allowance

9.7.1 Purpose

  1. Aircraft allowance assists a member with reasonable costs when the CDF authorises them to travel by flying a private aircraft in any of these circumstances.

    1. On temporary duty.

    2. On posting or termination of service.

    3. On recreation leave or recall from recreation leave.

  2. The provisions authorising aircraft allowance are based on those in Part 6 of this Chapter authorising vehicle allowance. The criteria in section 9.6.7 apply.

Persons who can make the decision under subsection 9.7.1.1 on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.

9.7.2 Member this Part applies to

  1. This Part applies to a member who undertakes authorised travel by flying a private aircraft. This includes a member on Reserve service.

  2. Note: In the total workforce model, this includes a member in any Service category, except Service category 1.

  3. To be eligible for aircraft allowance, a member must meet both of these criteria.

    1. They must hold an appropriate pilot's licence in force under the Air Navigation Act 1920 and the Air Navigation Regulations 1947.

    2. They must comply with both of the following.

      1. The Air Navigation Regulations 1947.

      2. Any requirements of the Department of Transport and Regional Services and the Civil Aviation Safety Authority.

9.7.3 When this Part does not apply

A member is not eligible for payment under this Part in relation to a light aircraft hired by the ADF.

9.7.4 Definitions

This table defines terms used in this Part.

Definitions
Term Definition in this Part
Authorised Authorised for allowance under this Part by the CDF.
Private aircraft An aircraft that is registered in Australia and that the member is licensed to fly.

9.7.5 Authorised travel by private aircraft

  1. A member's travel by flying a private aircraft may be authorised in the same way as travel by a private vehicle is authorised under Part 6 of this Chapter. The same circumstances and conditions apply.

  2. For subsection 1 above, both of these conditions must apply.

    1. A private aircraft is the same as a private vehicle in relation to 'greater efficiency' under section 9.6.7.

    2. Aircraft allowance is the same as vehicle allowance in relation to 'a saving to the Commonwealth' under subsection 9.6.7.

    Note: Decisions are made in the same way as they are for deciding vehicle allowance. They may rely on the decision-maker being satisfied that the member's personal interests would be harmed if they used the normal means of travel.

    See: Part 6 Division 1 section 9.6.7, Definitions

9.7.6 Benefit

  1. This section applies to a member authorised to travel by flying a private aircraft instead of travelling at Commonwealth expense by the normal means of travel.

  2. Subject to section 9.7.8, the member has all of these benefits for the travel.

    1. The allowance worked out under section 9.7.7.

    2. Travel costs under Part 5 of this Chapter that they would otherwise be eligible for.

    3. Any unavoidable costs or charges they pay for the use of the aircraft. To qualify, they must be eligible for the reimbursement of additional costs under Part 6 for use of a private vehicle in the same circumstances.

      See: Part 6 Division 1 section 9.6.7, Definitions

9.7.7 Amount of allowance

The amount of allowance is worked out using this formula.

(distance x hourly cost) ÷ cruising speed

Term

Definition

Distance The distance must take into account these factors.
  1. It must be measured in nautical miles.
  2. It must be based on the straight-line ground distance between the airfield where the travel begins and the airfield where the travel ends.
  3. It may be adjusted, to take into account necessary fuel stops, and to be consistent with safe air navigation.
Cruising speed The cruising speed of the aircraft in nautical miles an hour.
Hourly cost If... the hourly cost is...
the member owns the aircraft the hourly cost of operating the aircraft.

This is based on budgeting figures for the aircraft, taking all these factors into account.
  1. The aircraft type, model and engine capacity.
  2. The yearly cost of operating the aircraft.
  3. The average yearly flying time of the aircraft.
the member hires the aircraft the hourly hire charge for the aircraft.

9.7.8 Limit to benefit

The member's total benefit for the travel must not be more than the sum of these two amounts.

  1. Fares and travel costs under Part 5 of this Chapter, worked out as if they were travelling by the normal means of travel. This includes the benefit for any passenger they are authorised to carry and who would otherwise travel at Commonwealth expense.

  2. Any other relevant charge. This includes the cost of transporting any goods owned or hired by the Commonwealth that they are authorised to carry.

9.7.9 Insurance

  1. A member must provide the CDF with written evidence that the aircraft is insured before the CDF can authorise the travel. The aircraft must be covered by both comprehensive and third party insurance.

  2. If a private aircraft is authorised for use on duty, the Commonwealth will not accept responsibility for any financial liability or loss arising from an accident it is involved in.

    Note: Some insurance companies may classify the aircraft as a business aircraft and require an additional premium. It is the member's personal responsibility to find out about their company's practice and arrange appropriate insurance.

  3. If the Commonwealth is found liable for damage from an accident involving the aircraft, it may claim against the member to recover any damages awarded against it.

Persons who can make the decision under subsection 9.7.9.1 on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.

Application to Reservists: Yes.



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