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Division 4: Rates of allowance and advance payment

7.5.21 Rate of allowance – hotel or serviced apartment

  1. This section applies to a member whose temporary accommodation is a hotel or serviced apartment.

  2. Exception: A person granted emergency assistance under section 7.5.7.

    See: Section 7.5.22, Amount of assistance – SAFE scheme.

    See: Division 1 section 7.5.7, Approval under the SAFE scheme

  3. The member's rate of temporary accommodation allowance is worked out using this formula.

  4. Accommodation cost + meals amount + laundry – contribution

  5. These definitions apply to this section.

Definitions
Term Definition in this Part
Accommodation cost The cost of temporary accommodation for the member and any dependants. The accommodation must not be higher than the appropriate standard for the member.
See:
Subsection 7.5.23.1 for the definition of 'appropriate standard'.
Meals amount The amount set out in section 7.5.24 or 7.5.26.
Laundry Laundry costs for the member and any dependants. It may only be paid if the accommodation has no laundry facilities or if there is a charge for using them. Commercial laundering costs are paid only if a laundromat is not reasonably available.
Exception: Laundry does not include dry cleaning.
Contribution The amount the member must pay towards accommodation, meals and utilities.
See: Section 7.5.29 for the contribution a member must pay
Note:
No contribution is payable for larder allowance under subsection 7.5.24.6.

7.5.22 Amount of assistance – SAFE scheme

  1. This section applies to a person who is given assistance under section 7.5.7 (the SAFE scheme).

  2. See: Division 1 section 7.5.7, Approval under the SAFE scheme

  3. The person may be provided with assistance within the limits described in the following table.

  4. Limits of assistance
    Item Type Limit of assistance and other conditions
    1. Any of the following accommodation types.
    1. A hotel.
    2. A serviced apartment.
    1. The type of accommodation provided must be suited to the needs of any eligible persons.
    2. The cost of the accommodation for all persons must not be more than the total of the relevant rate in Annex 9.5.A Part 2.
    3. See: Chapter 9 Part 5 Annex 9.5.A Part 2, Amounts for accommodation, meals and incidentals
    4. The CDF may approve a higher rate of accommodation cost. The CDF must consider the following criteria.
      1. The number of persons who need accommodation.
      2. The availability of accommodation at short notice.
    2. Meal costs.
    1. The CDF may approve payment for meals if the CDF believes the eligible adult does not have money for food.
    2. If the CDF has determined under paragraph a that meals are to be paid, the person is eligible for reimbursement of their actual meal costs.
    3. Exceptions:
      1. Alcohol and minibar costs are not reimbursable.
      2. The rates under section 7.5.24 are the maximum that may be paid for each meal. Section 7.5.24 rates are taken to apply to all persons who are assisted under the SAFE scheme.
      See: Section 7.5.24, Meals – hotel or serviced apartment
    3. Incidental costs These costs are not payable.
  5. The CDF may approve payment of other reasonable expenses related to the emergency accommodation. The CDF must consider both the following criteria.

    1. The person's circumstances.

    2. Alternatives available to the person when the expense was incurred.

    3. Related Information:

      1. Approval for accommodation under the SAFE scheme is provided in Division 1 section 7.5.7, Approval under the SAFE scheme.

      2. Subsection 7.5.11.1 exempts persons granted benefits under the SAFE scheme from having to make a contribution.

Persons who can make the decisions under subsection 7.5.22.2, table items 1 and 2, and subsection 7.5.22.3 on behalf of the CDF:
Director General Defence Community Organisation
Director National Operations
Defence Community Organisation Area Managers

7.5.23 Standard of accommodation

  1. The accommodation is an appropriate standard if it costs no more than the accommodation rate listed in Annex 9.5.A for the location and member's rank.

  2. See: Chapter 9 Part 5 Annex 9.5.A, Amounts for accommodation, meals and incidentals

    Related Information: Subsection 7.5.22, table item 1, provides equivalent information for persons granted accommodation under the SAFE scheme.

  3. If the member's accommodation costs more than the appropriate standard, the cost for subsection 1 is the amount that the CDF considers reasonable. The CDF must consider all these criteria.

    1. The member's rank.

    2. The number, age, gender and needs of any dependants.

    3. If accommodation is available at the suitable standard.

    4. Any other factor relevant to the member's accommodation needs.

Persons who can make the decision under subsection 7.5.23.2 on behalf of the CDF:
An employee of Toll Transitions who performs the duties of:

  • National Relocations Administration Services Manager
  • Regional Relocations Manager
  • Relocation Administration Services Manager
  • Senior Case Manager
A person working in the Pay and Administration Centre – Victoria who is:
  • Overseas Administration Team Leader
  • Pay and Administration Manager Specialist
  • Civilian and Overseas Pay and Administration Centre Manager
  • Director Pay and Administration Centre
Contract Manager Relocation Services
Assistant Director Operations
Director Relocations and Housing

7.5.24 Meals – hotel or serviced apartment

  1. A member is eligible for an amount for meals for the following kinds of accommodation and periods.

    1. A hotel – for the total period the member occupies it.

    2. A serviced apartment – for less than seven days.

    3. See:
      Subsection 2 for the rates for a member and any dependants 10 or more years old.
      Subsection 3 for the rates of dependants under 10 years old.
      Subsection 6 for what happens if the member and any dependants occupy a serviced apartment for seven days or more.

  2. The amount of allowance for meals taken by the member and any dependants 10 or more years old is prescribed in the following table.

  3. Meal allowance
    Item The meal amount for... in capital cities and high-cost country centres* is($)... and in other locations is ($)
    1. breakfast
    26.45
    23.70
    2. lunch
    29.75
    27.05
    3. dinner
    50.70
    46.65

    * See: Annex 9.5.A Part 3, 'Location' column for the list of high-cost country centres.

  4. The amount of allowance for meals taken by dependants under 10 years old is prescribed in the following table.

  5. Meal allowance
    Item The meal amount for... in capital cities and high-cost country centres* is ($)... and in other locations is ($)
    1. breakfast
    13.25
    11.85
    2. lunch
    14.90
    13.55
    3. dinner
    25.35
    23.35

    * See: Annex 9.5.A Part 3, 'Location' column for the list of high-cost country centres.

    Example: A member uses temporary accommodation for two nights in Newcastle, which is a high-cost country centre. The member is travelling with a spouse, one child aged eight and another aged 12. They are entitled to three meals on each of two days. Their total meal allowance is $748.40, worked out as follows.

    Meal allowance example
    Member Spouse/Partner Child aged 12 (adult rates) Child aged 8 (dependants under 10 years old rates)
    Lunch
    $29.75
    Lunch
    $29.75
    Lunch
    $29.75
    Lunch
    $14.90
    Dinner
    $50.70
    Dinner
    $50.70
    Dinner
    $50.70
    Dinner
    $25.35
    Breakfast
    $26.45
    Breakfast
    $26.45
    Breakfast
    $26.45
    Breakfast
    $13.25
    Lunch
    $29.75
    Lunch
    $29.75
    Lunch
    $29.75
    Lunch
    $14.90
    Dinner
    $50.70
    Dinner
    $50.70
    Dinner
    $50.70
    Dinner
    $25.35
    Breakfast
    $26.45
    Breakfast
    $26.45
    Breakfast
    $26.45
    Breakfast
    $13.25
    Total
    $213.80
    Total
    $213.80
    Total
    $213.80
    Total
    $107.00
  6. The CDF may be satisfied that the member and any dependants needed to spend more on meals than the amount set out in the tables in subsections 2 and 3. In this case, the CDF may approve a greater amount that the CDF considers reasonable.

  7. For subsection 4, the CDF must consider all these criteria.

    1. The nature and amount of expenses.

    2. The general cost of meals at the location.

    3. ny other factor relevant to the amount spent.

  8. This subsection applies if the member and any dependants occupy a serviced apartment for seven days or more, as follows.

    1. The member is eligible for a larder allowance worked out under paragraph b. This is a once-only lump-sum payment to allow a member to stock their kitchen.

    2. The larder allowance is 75% of the total meal amount for five breakfasts, five lunches and five dinners, for the member and each dependant. Amounts are worked out using the tables in subsections 2 and 3.

    3. The member is not required to pay any contribution for meals in the period for which larder allowance is paid. They must still pay rent and utilities contributions for this period.

Persons who can make the decision under subsection 7.5.24.4 on behalf of the CDF:
An employee of Toll Transitions who performs the duties of:

  • National Relocations Administration Services Manager
  • Regional Relocations Manager
  • Relocation Administration Services Manager
  • Senior Case Manager
A person working in the Pay and Administration Centre – Victoria who is:
  • Overseas Administration Team Leader
  • Pay and Administration Manager Specialist
  • Civilian and Overseas Pay and Administration Centre Manager
  • Director Pay and Administration Centre
Contract Manager Relocation Services
Assistant Director Operations
Director Relocations and Housing

7.5.25 Rate of allowance – other temporary accommodation

  1. This section applies if temporary accommodation for a member is not a hotel or serviced apartment.

  2. Examples: Boarding house, guest house, bed and breakfast, caravan park, private arrangements such as staying with friends or relatives.

  3. The rate of temporary accommodation allowance is the rate the CDF considers reasonable. This is subject to subsection 3.

  4. The rate of allowance must not be more than the difference between these two amounts.

    1. The member's costs for accommodation, meals and utilities, including for any dependants.

    2. The contribution the member would make to their total accommodation costs under section 7.5.29.

    3. See: Division 5 section 7.5.29, Rate of contribution

    Example: A member takes temporary accommodation at a guest house for a week with their non-member spouse and two children of the same gender under 13 years old. The total cost of the accommodation is $300. The member must contribute $120 to the cost. (The actual contribution will depend on the member's rank and is specified in Annex 7.A Part 1). Their rate of temporary accommodation allowance must not be more than $180.

  5. For subsection 2, the CDF must consider all these criteria.

    1. The amount the member spends.

    2. The number, age, gender and needs of the member's dependants.

    3. The kind of temporary accommodation available.

    4. The cost of the appropriate standard of accommodation for the member.

    5. Any other factor relevant to the member's temporary accommodation.

Persons who can make the decision under subsection 7.5.25.2 on behalf of the CDF:
An employee of Toll Transitions who performs the duties of:

  • National Relocations Administration Services Manager
  • Regional Relocations Manager
  • Relocation Administration Services Manager
  • Senior Case Manager
A person working in the Pay and Administration Centre – Victoria who is:
  • Overseas Administration Team Leader
  • Pay and Administration Manager Specialist
  • Civilian and Overseas Pay and Administration Centre Manager
  • Director Pay and Administration Centre
Contract Manager Relocation Services
Assistant Director Operations
Director Relocations and Housing

7.5.26 Meals – other temporary accommodation

  1. For subsection 7.5.25.3, the meal cost part of the allowance is limited.

    1. If a member paid more for meals than the rates in the table in subsection 7.5.24.3, those costs cannot be paid.

    2. Exception: Meals taken at the place of accommodation.

    3. If the member and dependants take more than half their meals outside the place of accommodation, they are not eligible for temporary accommodation allowance for those meals. This is unless the CDF considers it reasonable that the costs be paid.

  2. For paragraph 1.b, the CDF must consider all the criteria listed in subsection 7.5.25.4.

Persons who can make the decision under paragraph 7.5.26.1.b on behalf of the CDF:
An employee of Toll Transitions who performs the duties of:

  • National Relocations Administration Services Manager
  • Regional Relocations Manager
  • Relocation Administration Services Manager
  • Senior Case Manager
A person working in the Pay and Administration Centre – Victoria who is:
  • Overseas Administration Team Leader
  • Pay and Administration Manager Specialist
  • Civilian and Overseas Pay and Administration Centre Manager
  • Director Pay and Administration Centre
Contract Manager Relocation Services
Assistant Director Operations
Director Relocations and Housing

7.5.27 Advance payment of allowance

  1. The CDF may advance up to 21 days' temporary accommodation allowance to a member at one time. This table sets out what may be advanced.

  2. Allowance that may be advanced
    Item If the temporary accommodation is a... then the member may be advanced...
    1. hotel or motel accommodation and meal costs as assessed for the approved period, less the contribution they must pay.
    2. serviced apartment for less than seven days
    3. serviced apartment for seven days or more accommodation costs only, less the contribution they must pay.
    The larder allowance under paragraph 7.5.24.6.b may be paid along with the advance.

    Exception: This section does not apply to a person who is granted accommodation under section 7.5.7 (the SAFE scheme).

  3. The member must give the CDF written evidence that the previous advance has been used. The CDF may then decide to provide another advance.

Persons who can make the decisions under subsection 7.5.27.1 and subsection 7.5.27.2 on behalf of the CDF:
An employee of Toll Transitions who performs the duties of:

  • National Relocations Administration Services Manager
  • Regional Relocations Manager
  • Relocation Administration Services Manager
  • Senior Case Manager
A person working in the Pay and Administration Centre – Victoria who is:
  • Overseas Administration Team Leader
  • Pay and Administration Manager Specialist
  • Civilian and Overseas Pay and Administration Centre Manager
  • Director Pay and Administration Centre
Contract Manager Relocation Services
Assistant Director Operations
Director Relocations and Housing

Application to Reservists: Yes, on continuous full-time service.



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