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Division 4: Contribution for living-in accommodation

7.4.24 Contribution for living-in accommodation

  1. Subject to this Division and Division 5, a member must pay part of the cost of living in to the Commonwealth. The payment is called a contribution.

    See: Division 5, Exemptions from contribution

  2. The member must pay a contribution for their rank and accommodation level. The table in Annex 7.4.B sets out the rate of contribution a member must make for their living-in accommodation.

    Exception: The table specifies some situations in which no contribution is payable. Division 5 specifies some situations in which members are exempt from paying contributions.

    See: Annex 7.4.B, Rates of contribution for living-in accommodation

    See also: Division 3
    Section 7.4.15, Suitable living-in accommodation
    Section 7.4.16, Classification of living-in accommodation by rank group and purpose

  3. A member must pay the contribution for the period of their licence to live in.

    Exception 1: When the member lives in for more than one day, they do not need to pay for the last day they live in.

    Exception 2: See section 7.4.30, When a licence to live in ends.

  4. A member may have a licence to live in for a fixed period under section 7.4.9. They must pay the contribution in section 7.4.27 for the type of living-in accommodation they occupy.

    Example: A member whose marriage breaks down may be permitted to live in while they work out arrangements for reconciliation or final separation. They would pay the higher rate of contribution as if they were a member on leave without pay in section 7.4.27, as they already have subsidised accommodation or an own home.

    Non-example: A member does not pay a living-in contribution while on temporary duty outside their posting location.

    See:
    Division 2 section 7.4.9, Member who may choose to live in
    Section 7.4.27, Member on leave without pay

  5. A member in either of the following situations must pay the level 3 contribution rate listed for their rank and number of beds in the room in Annex 7.4.B.

    1. The member is a medical officer taken to live in during compulsory residency.

      See: Division 3 section 7.4.20, Medical officer taken to live in during compulsory residency

    2. The member is in training as a Chaplain and is taken to live in at a seminary or theological college.

      See: Division 3 section 7.4.21, Chaplain in training taken to live in

      See also: Chapter 1 Part 3 Division 1 section 1.3.75, Trainee

    Note: In these situations the Commonwealth pays the accommodation provider for the cost of the member's accommodation.

    Exception: A member paid salary under Schedule B.13 of DFRT Determination No. 2 of 2017, Salaries, must pay the rate of contribution under item 5 of Annex 7.4.B for the number of beds in the room.

    See: Annex 7.4.B, Rates of contribution for living-in accommodation

7.4.25 Contribution if accommodation is not at level for a member's rank group

This table shows what contribution a member must pay if their accommodation is not at the level that corresponds to their rank in section 7.4.16.

Authority: Division 3 section 7.4.16, Classification of living-in accommodation by rank group and purpose

Contribution
Item If the member lives in accommodation that is... then their contribution is the one in the table that applies for...
1. below the level for their rank group the lower rank group.
2. above the level for their rank group their rank group.

Example: A room is classified as senior non-commissioned officer Level 3.

  1. If a Warrant Officer occupies it, the contribution is the one for senior non­commissioned officer Level 3.

  2. If a Corporal occupies it, the contribution is the one for other rank Level 3.

  3. If a Major occupies it, the contribution is the one for senior non-commissioned officer Level 3.

7.4.26 ...

7.4.27 Member on leave without pay

  1. This section applies to a member who is granted leave without pay.

  2. The member must pay to live in. They must pay the rate in the table below.

    Contribution
    Item If the member's accommodation is a... then their fortnightly contribution is ($)...
    1. single room with private facilities $314.30.
    2. single room with shared facilities $270.20.
    3. room with two or three beds $224.70.
    4. room with four or more beds $114.10.
  3. The CDF may decide that the member was granted the leave without pay for exceptional reasons. In this case, the member must pay the same contribution they were paying before they went on leave without pay.

  4. An additional contribution of $96.60 a fortnight applies if housekeeping services are included with the accommodation.

Persons who can make the decision under subsection 7.4.27.3 on behalf of the CDF:
Director General Navy People
Director Navy Personnel Policy
Director Navy Employment Conditions
Director General Personnel – Army
Director Personnel Policy – Army
Staff Officer Grade 1 – Personnel Policy – Army
Director General Personnel – Air Force
Director Personnel Policy – Air Force
Deputy Director Personnel Policy – Air Force
Deputy Director Service Conditions – Air Force

7.4.27A Member on a flexible service determination

  1. This section applies to a member who meets all of the following conditions.

    1. The member is on a flexible service determination.

    2. The member is not a member with dependants (unaccompanied).

    3. See: Section 7.4.27B, Member with dependants (unaccompanied) on a flexible service determination.

    4. The member lives in living-in accommodation at the gaining location.

  2. Subject to subsection 3, a member pays the rate of contribution that applies to the member's circumstances under Annex 7.4.B for living-in accommodation.

  3. The rate of contribution is 150% of the rate that would have been payable by the member under subsection 2 for the following periods.

    1. Unless subsection b applies, the period commencing on the 29th day of a continuous nonworking period and ending on the last day of the same nonworking period.

    2. Note: This applies to each nonworking period.

    3. The whole period of the member's flexible service determination if the total number of days that are the member's pattern of service in the member's flexible service determination is either of the following.

      1. If the period in the flexible service determination is one year — less than 130 days.

      2. If the period in the flexible service determination is part of a year — less than the number of days calculated using the following formula.

      3. Number of days = 130 times (FSD divided by 365)

        Where:

        FSD is the number days in the period of the member's flexible service determination that is less than one year.

  4. If the member's pattern of service changes for a reason specified in the flexible service determination and the member has an incomplete cycle, either of the following applies.

    1. If the member's contribution decreases, the member must be reimbursed the difference between the following two amounts.

      1. The contribution that the member has paid for the member's cycle.

      2. The contribution that the member would have paid for the member's incomplete cycle under the changed pattern of service.

    2. If the member's contribution increases, the member is not required to repay any amount to the Commonwealth for the incomplete cycle.

  5. If the member's flexible service determination is varied for Service reasons, the member will be reimbursed the difference between the following two amounts.

    1. The contribution that the member has paid during the period of the variation.

    2. The contribution that the member would have paid during the period of the variation.

7.4.27B Member with dependants (unaccompanied) on a flexible service determination

  1. This section applies to a member who meets all of the following conditions.

    1. The member is a member with dependants (unaccompanied).

    2. The member is on a flexible service determination.

    3. The member lives in living-in accommodation at the gaining location.

  2. A member's may be required to pay a contribution if they meet one of the following conditions.

    1. The member has a continuous nonworking period that exceeds 28 days.

    2. The total number of days that are the member's pattern of service in the member's flexible service determination are either of the following.

      1. If the period in the flexible service determination is one year — less than 130 days.

      2. If the period in the flexible service determination is part of a year — less than the number of days calculated using the following formula.

      3. Number of days = 130 times (FSD divided by 365)

        Where:

        FSD is the number days in the period of the member's flexible service determination that is less than one year.

  3. If subsection 2 applies, the member must make a contribution towards their living in accommodation for each weekday in the member's nonworking period. The member's contribution is calculated as follows.

  4. Member's contribution = NWP times (C divided by 10)

    Where:

    NWP is the number of weekdays during the member's nonworking period in the pay fortnight.

    C is 50% of the fortnightly contribution rate set for the member's rank and circumstances in Annex 7.4.B that would apply to the member if they were categorised as a member without dependants and not on a flexible service determination.

  5. If the member's pattern of service changes for a reason specified in the flexible service determination and the member has an incomplete cycle, either of the following applies.

    1. If the member's contribution decreases, the member must be reimbursed the difference between the following two amounts.

      1. The contribution that the member has paid for the member's cycle.

      2. The contribution that the member would have paid for the member's incomplete cycle under the changed pattern of service.

    2. If the member's contribution increases, the member is not required to repay any amount to the Commonwealth for the incomplete cycle.

7.4.27C If a flexible service determination ends early

  1. This section applies to a member who meets both of the following criteria.

    1. The member pays a contribution for living-in under either of the following sections.

      1. Section 7.4.27A, for a member on a flexible service determination.

      2. Section 7.4.27B, for a member with dependants (unaccompanied) on a flexible service determination.

    2. The member's flexible service determination ends before the end date specified in the flexible service determination.

  2. If the member has an incomplete cycle, the following table applies.

  3. Contribution for an incomplete cycle
    Item If the contribution the member would have paid for the incomplete cycle is... and the flexible service determination was ended... then...
    1. higher than what the member has paid for the member's cycle on request of the member the member must pay to the Commonwealth the difference between the following two amounts.
    a. The contribution that the member has paid for the member's cycle.
    b. The contribution that the member should have paid for the member's incomplete cycle.
    2. less than what the member has paid for the member's cycle on request from the member the member must be reimbursed the difference between the following two amounts.
    a. The contribution that the member has paid for the member's cycle.
    b. The contribution that the member should have paid for the member's incomplete cycle.
    3. less than what the member has paid for the member's cycle for Service reasons or a reason set out in the flexible service determination
    4. higher than what the member has paid for the member's cycle for Service reasons or a reason set out in the flexible service determination the member is not required to pay any amount to the Commonwealth.

    See: Part 1 Division 3 section 7.1.14, for the definitions of incomplete cycle and member's cycle.

7.4.28 Contribution on change of rank

  1. A member who is promoted or reduced in rank may move into a different rank group for living-in accommodation contributions. If their rank group changes, then their contribution will change.

  2. The member must pay a contribution at the rate that applies to their new rank in the table in Annex 7.4.B.

    See: Annex 7.4.B, Rates of contribution for living-in accommodation

  3. The new rate will apply from the later of these dates.

    1. The day the rank changes.

    2. The day the member moves into accommodation that corresponds to their new rank group under section 7.4.16.

      See: Division 3 section 7.4.16, Classification of living-in accommodation by rank group and purpose

7.4.29 Higher contribution for single bedroom apartments – Homebush and North Strathfield

  1. This section applies to a member who occupies a single bedroom apartment at one of the following Navy accommodation complexes.

    1. Homebush, New South Wales.

    2. North Strathfield, New South Wales.

  2. A member must make a fortnightly contribution of $267.03 towards the cost of the accommodation.

7.4.30 When a licence to live in ends

  1. A member must leave their living-in accommodation neat and tidy and in essentially the same condition as it was when they commenced living in it.

    Exception: Fair wear and tear.

    See: Section 7.4.4, Definitions, for the definition of fair wear and tear

  2. The member must vacate the rooms they live in and use, including common areas, and remove all their possessions by the end of the day the licence to live in ends.

    Exception: If the member gets a new licence to live in the room for a period following the end of the earlier licence, then the member does not need to move out until the end of the new licence.

  3. A member who is in any of the following circumstances on the day they must vacate the room, must pay the charges shown in the following table.

    Room charges
    Item If the member... then the member must pay...
    1. does not vacate the room a contribution to cover the cost of the room until they vacate the room.
    2. does not remove rubbish, items or possessions when they vacate the room, and common areas for removal and cleaning required to return the room to its standard at the start of the licence period.
    3. does not leave the room in its former state
    Exception: Fair wear and tear.
    See: Section 7.4.4, Definitions
    both the following.
    1. The costs of repairing non-fair wear and tear.
    2. Any additional cleaning costs (other than fair wear and tear) required to return the room to its former standard.
    4. does not return their key, and the room can be reallocated for securing the room and controlling access.
    Example:
    A member does not return his key. The accommodation manager has a spare key, and is able to allocate the room to another member that night. The member is charged the cost of replacing the key.
    5. does not return their key, and the room is not able to be reallocated both the following.
    1. The contribution charge for the room until the earlier of the following dates.
      1. The date the member returns the key.
      2. The date the room is secured and is available to be reallocated.
    2. The cost of replacing the key if the key is not returned by the member.
    Example: A member does not return her key. The accommodation manager does not have a spare key, so cannot reallocate the room. The member is charged the contribution charge until the locksmith replaces the lock and key.
  4. If the member fails to make any contribution required under this section, the amount is considered as an overpayment. The amount may be recovered from any amount of salary and allowances payable to the member.

    See: Section 7.4.31, Failure to make contributions

7.4.31 Failure to make contributions

  1. Failure to pay a contribution required under this Part may result in a notice revoking the member's licence to live in.

  2. The following arrangements apply to unpaid contributions required under this Part.

    1. The member must reimburse Defence within a reasonable time of a request.

    2. If the member fails to make the payment of contribution for living in accommodation under paragraph a, then the amount may be recovered from any amount of salary and allowances payable to the member.

    3. If the amount cannot be recovered under paragraph b, it is to be treated as a debt under the Public Governance, Performance and Accountability Act 2013.

      Examples: The repair of non-fair wear and tear damage, or the cost of a replacement key to the accommodation.

Application to Reservists: Yes, on continuous full-time service.



Forms

Copies of forms are available on the webforms system or through the Defence Service Centre.

  • AA157, ADF application to live-in, live-out and categorisation
  • AD293, ADF Authority for Deduction of Live-in Charges

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Further info

Contact

Defence Housing Australia

139 342

www.dha.gov.au

Defence Service Centre

1800 DEFENCE (1800 333 362)

YourCustomer.Service@defence.gov.au