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Part 8: War service leave

Note: For more information on warlike and non-warlike deployments, see Chapter 17, Warlike and non-warlike deployments.

5.8.1 Purpose

War service leave is an additional leave benefit for a member who is on warlike service. It allows them to adjust to living back in Australia and to recover from the demands of that service.

Note: ADF salary and allowances for a member on war service leave that accrued during warlike service are exempt from income tax. This is if the member meets the conditions set out in tax legislation.

See: Chapter 17, Warlike and non-warlike deployments

5.8.2 Definitions

This table defines terms used in this Part.

Definitions
Terms Definition in this Part
Operational area
  1. For overseas service on a deployment.
    See: Chapter 1 Part 3 Division 1 section 1.3.48
  2. For overseas service other than a deployment – the same meaning as in the Veterans' Entitlements Act 1986, section 6.
    See: Veterans' Entitlements Act 1986
Warlike service See: Chapter 1 Part 3 Division 1 section 1.3.79

5.8.3 Members this Part applies to

This Part applies to a member who performs warlike service in an operational area.

5.8.4 War service leave credit

  1. A member may accrue war service leave credit for any day they perform warlike service in an operational area.

  2. Credit accrues at the rate of 18 days a year, on a pro rata basis. It is processed at the end of each fortnightly pay period, calculated using the method in subsection 3.

  3. The amount of a war service leave credit for a fortnightly pay period is calculated using the following table.

    War service leave calculation
    Step Action
    1. Count the number of combined full days and part days the member spent in an operational area while on warlike service during a fortnightly pay period.
    In this Step, count the following as full days in the operational area.
    1. Any part days at the beginning or end of the period.
    2. Any days where the member is absent from the operational area for only part of the day.
    Do not count any days when the member is absent from the operational area for the full day.
    2. Divide the outcome of Step 1 by 365.
    3. Multiply the outcome of Step 2 by 18 days.
    4. Round the outcome of Step 3 to the nearest two decimal places.
    5. The outcome of Step 4 is the number of days of war service leave the member is to be credited for a fortnightly pay period.

    Example:
    A pay period begins on Thursday 9 October and ends Wednesday 23 October. A member spends from midday 17 October to midday 26 October in an operational area on a warlike deployment.
    Step 1 The member spent 10 days in the operational area, 7 of which were during the pay period. The other 3 days will be credited in the next pay period. The part day on 17 October is counted as a whole day.
    Step 2 7 divided by 365 = 0.01918
    Step 3 0.01918 multiplied by 18 days = 0.34521 days
    Step 4 0.34521 days rounded is 0.35 days
    Step 5 The member may be credited with 0.35 days of war service leave.

    Note: War service leave credits are calculated by the PMKeyS personnel management system.

5.8.5 Granting leave

  1. The CDF may grant war service leave to a member for a period up to the period of the member's war service leave credit.

  2. The member may only be granted a part day of war service leave in combination with a part day of recreation leave.

    See: Section 5.8.7, Debiting leave credit

Persons who can make the decision under subsection 5.8.5.1 on behalf of the CDF:
Supervisor not below WO2(E)/APS 4 of the member in the member's direct chain of command or supervision.

5.8.6 War service leave and other leave

  1. If a member takes leave after warlike service, they must take war service leave before recreation leave.

  2. While on warlike service in an operational area, the member does not accrue any of the following kinds of recreation leave.

    1. Additional recreation leave – remote locations within Australia.

      See: Part 4 Division 3

    2. Additional recreation leave – hardship posts overseas.

      See: Chapter 16 Part 3

    3. Additional recreation leave – non-warlike service.

      See: Chapter 17 Part 7 Division 3

    4. Extra recreation leave – arduous or prolonged duty.

      See: Part 4 Division 4

  3. If eligible, the member may continue to accrue additional recreation leave for sea, field or flying service.

    See: Part 4 Division 3, Additional recreation leave

5.8.7 Debiting leave credit

  1. At the end of a period of war service leave, a member's war service leave credit must be reduced by the number of days of leave granted. Saturdays, Sundays and public holidays are not counted.

  2. If the member takes payment instead of leave under section 5.8.9, their war service leave credit reduces by the number of days they took pay for instead of leave.

  3. If a member has a part-day of war service leave credit, it can be combined with a part day of recreation leave credit in order to provide the member with a whole day of leave credit to take.

    Related Information: Part 4, Recreation leave

5.8.8 Salary and allowances during leave

Salary and allowances for a period of war service leave is what a member would receive if they had been taking recreation leave for the period.

See: Part 1 section 5.1.2A, Salary and allowances during leave

See also: Chapter 17 Part 7 Division 1, Deployment allowance

5.8.9 Payment instead of leave – during ADF service

  1. The CDF may approve payment instead of war service leave to a member who meets both the following conditions.

    1. The member is not permitted to take the leave for Service reasons.

    2. The member applies for payment instead of leave.

  2. Payment instead of war service leave is worked out in accordance with the following table.

    Payment instead of leave
    Item For... the member is paid...
    1. every five days of war service leave credit for seven days of salary.
    2. every remaining whole day of war service leave credit for one day of salary.
    3. remaining part day of war service leave credit nothing.

    Example: A member has 13.25 days of war service leave. This period includes two sets of five days, three remaining whole days, and a part day. The member is paid as follows:
    For two periods of five days of leave credit = 2 sets of 7 days, or 14 days
    For the remaining 3 whole days = 3 days
    For the remaining 0.25 days = nothing
    Total = 17 days

    The member is to be paid 17 days' salary and allowances. (See: Part 1 section 5.1.2A, Salary and allowances during leave)

  3. A part day of war service leave credit for which the member is not paid remains in a member's leave balance.

    Example: In the example in subsection 2, the member has 0.25 days remaining in their leave balance.

Persons who can make the decision under subsection 5.8.9.1 on behalf of the CDF:
Commanding Officer or Officer Commanding, not below MAJ(E), in the member's direct chain of command.

5.8.10 Payment instead of leave – leaving continuous full-time service

  1. A member must be paid an amount instead of their war service leave credit in the following situations.

    1. The member leaves the Permanent Forces.

      Examples: Resignation, becoming a Reserve member on continuous full-time service

    2. The member is a Reserve member and ends a period of continuous full-time service.

    Note: For benefits when a member dies, see Chapter 11 Part 3.

  2. Note: In the total workforce model, the Permanent Force may be said to comprise members in Service categories 6 and 7. A Reserve member on continuous full-time service may be described as a member in Service category 3, 4 or 5 and Service option C.

  3. Payment instead of war service leave is worked out in accordance with the following table.

    Payment instead of leave
    Item For... the member is paid...
    1. every five days of war service leave credit for seven days of salary.
    2. every remaining whole day of war service leave credit for one day of salary.
    3. remaining part day of war service leave credit salary for the part of the day.

    Example: A member has 13.25 days of war service leave. This period includes two sets of five days, plus a remaining credit of 3.25 days. The member is paid as follows:
    For two periods of five days of leave credit = 2 sets of 7 days, or 14 days
    For the remaining three whole days of credit = 3 days
    For the remaining 0.25 days = 0.25 days
    Total = 17.25 days

    The member is to be paid 17.25 days' salary and allowances.

    See: Part 1 section 5.1.2A, Salary and allowances during leave

5.8.11 How to apply for war service leave

  1. A member must apply for war service leave using either of the following processes.

    1. PMKeyS Self Service.

    2. Webform AD097 ADF Leave Application.

  2. One leave application may be used for multiple types of leave. However, if different approving authorities are required to sign for the different types of leave, separate leave forms must be used for each type of leave.

    Examples: Recreation leave, long service leave, leave without pay.

Application to Reservists: Yes, on continuous full-time service.



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