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Part 4 : Funeral costs, floral and non-floral tributes

11.4.1 Purpose

The purpose of this Part is to provide a deceased member's family with financial assistance for funeral costs, floral and non-floral tributes.

11.4.2 Member this Part applies to

This Part applies to the following deceased members.

  1. A member of the Permanent Forces.

  2. A member of the Reserves in any of the following circumstances at the time of death.

    1. On continuous full-time service.

    2. Undergoing training.

    3. Attending a parade or bivouac.

    4. The death is due to injuries suffered, or illness contracted, while serving in the ADF.

    5. The member had been on overseas operational deployment within the previous 12 months.

  3. A member of the Reserves or a retired member who met one of the following conditions before death.

    1. The member held the rank of two-Star or above.

    2. A member of the Air Force who held a substantive air rank or was a Principal Air Chaplain who was promoted before 7 May 1999.

    3. The relevant Service Chief has requested that a benefit be provided for the member under this Part, having regard to the member's distinguished career.

  4. A member who was awarded the Victoria Cross or the Victoria Cross for Australia.

  5. Note: In the total workforce model, the following arrangments apply.

    1. A member of the Permanent Forces may be described as a member in Service category 6 or 7.

    2. A member of the Reserves on continuous full-time service may be described as a member in Service category 3, 4 or 5 and Service option C.

    3. A member of the Reserves may be described as a member in Service category 2, 3, 4 or 5.

11.4.3 Member this Part does not apply to

  1. This Part does not apply to the following deceased members.

    1. A member who was absent without leave at the time of death.

      See also: Chapter 3 Part 7 section 3.7.1, Overview

      Exception: The part may apply if a suspension is ceased in accordance with regulations 61 or 70 of Part XIII in the Defence Force Regulations 1952.

    2. A retired member of the ADF.

      Exception: Members listed in paragraph 11.4.2.c or 11.4.2.d.

  2. Director General Defence Community Organisation may approve a funeral at Commonwealth expense for deceased members under paragraphs 1.b-d. if requested by the relevant Service Chief.

11.4.4 Definitions

This table defines terms used in this Part.

Definitions
Term Definition in this Part
Floral tribute A close fitting cover, sheath or wreath of fresh flowers and foliage.
Non-floral tribute Either or both of the following.
  1. A wreath of imitation flowers or leaves.
  2. A suitably inscribed book.
Next of kin The member's dependant or another family member the member has nominated for this purpose.
Legal personal representative The person referred to in subsection 1.6.4.1, usually the member's executor.
See: Chapter 1 Part 6, Payment of entitlements in special circumstances

11.4.5 Funeral costs

  1. The Director General Defence Community Organisation may approve an application for payment of costs related to a deceased member's funeral, up to $12,500. The approved costs may be paid to the relevant service provider, the deceased member's next of kin or legal personal representative, for any of the following expenses.

    1. Transport costs for the deceased member, if the funeral is to be at a location other than where the member died.

    2. If the deceased member has been cremated, removal of the ashes to a location nominated by the member's next of kin or legal personal representative.

    3. Collection and preparation of the member's remains.

    4. Supply and delivery of a casket, coffin, or urn.

    5. Shroud (if needed).

    6. Undertaker, funeral director.

    7. Hearse and driver.

    8. Use of undertaker's premises.

      Example: The wake following the funeral is held at a reception room at the funeral director's premises.

    9. Floral car or gun carriage.

    10. Transport of the deceased member's family to and from the funeral service.

      Note: This transportation is at the funeral location only.

      See: Section 11.4.7 for travel and accommodation for family travelling from another location within Australia.

    11. Fees and transport of a clergyperson.

    12. Two press notices.

    13. Memorial book.

    14. Floral tributes.

    15. Burial or cremation fees.

    16. Headstone or memorial plaque.

    17. Cost of niche.

    18. Order of Service booklets.

    19. Hire of church, chapel or Director General Defence Community Organisation approved alternative venue.

    20. Cost for the use of a standard photo projector owned by the church, chapel or approved alternative venue.

      Exception: The hire or purchase of audio visual equipment is not payable.

    21. Up to two mourning cars.

    22. An Australian National Flag.

    23. Mortuary care.

  2. If the member has no dependants, the CDF may approve reimbursement to the member's legal personal representative.

    See: Chapter 1 Part 6 section 1.6.4, Payment of amounts on death of a member

  3. Relevant invoices and receipts must be provided to the Defence Community Organisation in relation to the costs that are approved for payment on the application under subsection 1.

  4. The Director General Defence Community Organisation may approve payment of additional costs related to the funeral, including costs that are above $12,500 if satisfied that there are exceptional circumstances.

Persons who can make the decision under subsection 11.4.5.2 on behalf of the CDF:
Commanding Officer or Officer Commanding, not below MAJ(E)/APS 6, in the member's direct chain of command.
Director General Navy People
Director General Personnel – Army
Director General Personnel – Air Force
Director General Defence Community Organisation

11.4.6 Funeral overseas

  1. If the deceased member's next of kin chooses to have a private funeral overseas the Director General Defence Community Organisation may approve costs up to the maximum shown in subsection 11.4.5.1.

    See: Section 11.4.5, Funeral costs

  2. Overseas funeral arrangements are the responsibility of the deceased member's next of kin or legal personal representative.

  3. Travel costs will not be met by the Commonwealth.

11.4.7 T ravel and accommodation

  1. The Director General Defence Community Organisation may approve travel and two nights accommodation expenses for dependants to attend the deceased member's funeral.

  2. The Director General Defence Community Organisation may approve travel and two night's accommodation for any of the following persons to attend the deceased member's funeral.

    1. If the member's dependant is very young, aged, infirm or severely distressed, an additional person to accompany the dependant.

    2. A family member who has been nominated by a dependant when the dependant is unable to attend the funeral.

    3. The parents of the deceased member.

  3. The Director General Defence Community Organisation may approve additional accommodation if the travel requirements and funeral service times require the approved people to stay at the location for an additional night.

  4. Travel and accommodation approved under this section is only for travel and accommodation within Australia and must be organised through the Defence Travel Contract.

11.4.8 Floral and non-floral tributes

  1. The CDF may approve floral and non-floral tributes at Commonwealth expense for a member, for any of the following.

    1. An act of commemoration at a funeral of a deceased member listed in section 11.4.2.

    2. An annual celebration of remembrance of a deceased member listed in section 11.4.2.

      See: Section 11.4.2, Member this Part applies to

    3. In relation to a memorial occasion of national importance.

  2. The maximum amount payable for floral and non-floral tributes is $250.

Persons who can make the decision under subsection 11.4.8.1 on behalf of the CDF:
Commanding Officer or Officer Commanding, not below MAJ(E)/APS 6, in the member's direct chain of command.
Director General Navy People
Director General Personnel – Army
Director General Personnel – Air Force
Director General Defence Community Organisation

Application to Reservists: Yes, in certain circumstances.



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