Defence Estate Quality Management System (DEQMS) Site Map


	Defence Estate Quality Management System (DEQMS) - IM

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Version No: 4.1
Issue Date: Oct 11
Review Date: Mar 12

Technical Authority: DIBS
Subject Matter Expert: ID Web Manager

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PLANNING

CSIR PART1

CSIR PART 2

ESTATE MAINTENANCE & MINOR NEW WORKS CSIRs

ESTATE PLANNING DOCUMENTS DIRECTORY

ZONE PLANNING

EXTERNAL LAND USE PLANNING

DEVELOPMENT PHASE

PROJECT PLANNING

Overview

Tasks

Step 1 CSIR Part 2 to IAD

Step 2 Review CSIR Part 2 Outcomes

Step 3 Assess Development and Delivery Phase Requirements and Contracting Strategies

Step 4 Produce Project Development and Delivery Plan (PDDP) incorporating Evaluation Plan.

Step 5 In accordance with PDDP, produce Development Phase Proposal Approval financial submission. (use combined Proposal Procurement Approval financial submission for any procurements not sourced from a Panel arrangement).

Step 6 Executive Review & Approval of PDDP and Evaluation Plan

Step 7 Appropriate financial delegate to provide Proposal and Procurement Approval (IAD Guide)

Step8 Create 'P' Project Shell and 'P' Budget in DEMSID and ROMAN (IAD Guide)

ENGAGING PLANNING CONSULTANTS

Overview

Tasks

Step 1 Engage Probity Adviser (Projects >$6m, inc GST) (see ID Directive No 15)

Step 2 If Approved in PDDP, Engage a Legal Service Provider

Step 3 Commence tender processes for PM/CA and other approved pre-planning contractors in accordance with PDDP.

Step 4 Invitation to Register (if two-stage process has been approved)

Step 4a Draft ITR documentation

Step 4b Access DIP, DEHP, DUXO panel arrangements, if appropriate

Step 4c Advertise on AusTender if Open tendering

Step 4d Registration of submissions

Step 4e Conduct Evaluation, in accordance with approved Evaluation Plan

Step 4f Produce Registration Evaluation Board Report (REBR)

Step 4g Executive Review and Approval (ERA) of REBR and Shortlist

Step 4h Notification and Debrief

Step 5 Request for Tender/Proposal (following ITR stage or for single stage process)

Step 5a Draft RFT/RFP/RFQ documentation

Step 5b Access DIP, DEHP, DUXO panel arrangements, if appropriate

Step 5c Advertise on AusTender if single stage and Open tendering

Step 5d Tender Registration

Step 5e Conduct Evaluation in accordance with approved Evaluation Plan

Step 5f Produce Tender Evaluation Board Report (TEBR)

Step 5g For Projects >$6m, inc GST – Probity Adviser to review TEBR and deliver Probity Report

Step 6 Produce Negotiation Plan, if required

Step 6a Executive Review and Approval (ERA) of TEBR and Negotiation Plan

Step 7 Conduct negotiations in accordance with Negotiation Plan

Step 8 Produce Contract Approval financial submission (incorporating Negotiated Outcomes and Recommendations)

Step 8b Submit to Delegate for financial approval

Step 9 Raise PO in DEMSID (IAD Guide)

Step 10 Exercise Contract Signatory delegation to execute Contract

Template - Detailed Business Case (DBC) Template

STRATEGIC BUSINESS CASE

Overview

Tasks

Step 1 Commence Strategic Business Case Activities, including:

Step 1a Conduct Start Up Meeting with Consultants

Step 1b Conduct Start Up Meeting with Stakeholders

Step 1c Confirm User Requirements

Step 1d Conduct Risk Management Workshop(s) and Value Management Workshop

Review the risks identified in the CSIR Part 2

Conduct Risk Analysis and Generic Risk Review

Assess the Delivery Options

Step 2 Obtain CIOG input on Active ICT

Step 2a Ensure a Project Definition Study (PDS) is submitted to CIOG

Step 3 Develop Options and Project Cost Estimates, including NPOC

Step 4 Select the Preferred Delivery Option(s)

Step 5 Investigation of PFI option if >$20m

Step 6 Prepare Draft Strategic Business Case (SBC)

Step 7 Stakeholder Concurrence

Step 8 Finalise SBC

Step 8a Include in SBC time required to complete Government Approval and PWC Process

Step 9 Obtain DGIAD Approval

Step 10 Obtain Sponsor Approval

Step 11 DEC Consideration for Projects>$4.5m (ex GST) or high risk projects

Step 12 Assess PM/CA performance and Planning Stage strategy in PDDP. Amend PDDP, if required.

ENGAGING DESIGNER OR MANAGING CONTRACTOR

Overview

Tasks

Step 1 PM/CA to develop Brief for the engagement of a DSC or MCC

Step 2 Finalise Brief incorporating any DEC outcomes

Step 3 PM/CA to complete DSC-1 or MCC-1 (as applicable) tender documents

Step 4 PD to review tender documents prepared by PM/CA , legal review if required

Step 5 Invitation to Register Interest (if two-stage process has been approved)

Step 5a Advertise on AusTender if Open Tendering

Step 5b Registration of Submissions

Step 5c Conduct evaluation in accordance with approved Evaluation Plan

Step 5d Produce Registration Evaluation Board Report (REBR)

Step 5e Executive Review and Approval of REBR and shortlist

Step 5f Notification and Debrief

Step 6 Request for Tender/Proposal (following ITR stage or for a single stage process)

Step 6a Advertise on AusTender if single stage and Open tendering

Step 6b Tender Registration

Step 6c Conduct Evaluation in accordance with approved Evaluation Plan

Step 6d Produce Tender Evaluation Board Report (TEBR)

Step 6e For Projects >$6m (inc GST) – Probity adviser to review TEBR and attach Probity Report

Step 7 Produce Negotiation Plan

Step 7a Executive Review and Approval (ERA) of TEBR and Negotiation Plan

Step 8 Conduct negotiations in accordance with Negotiation Plan

Step 9 Produce Contract Approval financial submission (incorporating Negotiated Outcomes and Recommendations)

Step 9a Submit to Delegate for financial approval (ERA must be obtained first)

Step 10 Raise PO in DEMSID (IAD Guide)

Step 11 Exercise Contract Signatory delegation to execute DSC or MCC Contract

DESIGN AND SITE SELECTION

DETAILED BUSINESS CASE (DBC) APPROVALS

Overview

Tasks

Step 1 Commence Design

Step 2 Commence DBC Activities, including:

Step 2a Review project risks identified in SBC and DEC

Step 2b Conduct Start Up Meeting with Consultant(s)

Step 2c Conduct Start Up Meeting with Stakeholders

Step 3 Conduct Value and Risk Management Workshops

Step 3a Conduct Risk Analysis and Generic Risk Review

Step 3b Assess Delivery Options

Step 3c Confirm the Preferred Delivery Option

Step 4 Obtain CIOG input on Active ICT

Step 5 Further develop preferred option and Project Cost Estimates, Including NPOC

Step 6 Project Director, PM/CA, or MCC (as approved in PDDP) to develop Detailed Business Case (DBC)

Step 7 PD to finalise Detailed Business Case (DBC)

Step 7a Include in DBC schedule time required to complete Government Approval and PWC Process

Step 7b Projects >$2m (inc GST but < $15m inc GST) ensure PWC Notification has occurred

Step 8 Obtain DGIAD Approval

Step 9 Obtain Sponsor Approval

Step 10 DEC Consideration for Projects >$4.5m (ex GST) or high risk projects

Step 11 Include any DEC/DGIAD outcomes and amend PDDP, if required

Step 12 Develop Proposal/Procurement Approval financial submission for the Delivery Phase

Step 13 Develop MCC Delivery Phase Negotiation Plan

Step 13a Submit Negotiation Plan and Proposal/Procurement Approval financial submission for the Delivery Phase for Executive Review and Approval (ERA).

Step 13b Appropriate financial delegate to provide Proposal and Procurement Approval

Step 14 Prepare for Delivery Phase negotiations with Managing Contractor

Step 15 Obtain relevant approvals

Step 15a For projects greater than $15m (inc GST) obtain PWC Referral and Parliamentary Clearance

Step 15b For Projects less than $15m (inc GST) obtain appropriate Government Approvals and Departmental Approvals

Step 16 Upon Approval create Capital Project in DEMSID and ROMAN. Close ‘P' Project in DEMSID and ROMAN (IAD Guide)

Step 17 Conduct Planning Phase Agreement Negotiations with Managing Contractor and ensure all Planning Phase Agreement requirements have been achieved, notify Minister for Defence of Contract award in accordance with ID Directive 18.

Step 18 Obtain Government Approval

Step 19 Produce Contract Approval financial submission identifying negotiation outcomes and recommending Planning Phase Approval

Step 20 Appropriate financial delegate to provide Contract Approval

Step 21 Achieve Planning Phase Approval

Step 22 Raise PO in DEMSID (IAD Guide)

Step 23 Exercise Contract Signatory delegation to execute the Delivery Phase Contract Particulars

Step 24 Proceed to Engage Delivery Phase PM/CA

DELIVERY PHASE

PM/CA SERVICES

Overview

Tasks

Step 1 Assess PM/CA performance during the Planning Phase

Step 2 Negotiate with Planning Phase PM/CA for the Delivery phase (subject to satisfactory performance);

Step 2 Amend and seek review and approval of PDDP to engage a new PM/CA for the Delivery Phase

a) Invitation to Register Interest (if a two-stage process has been approved) for the engagement of a new PM/CA b) Request for Proposal (following ITR stage or for single stage process)

Step 3 Develop Negotiation Plan, if required

Step 4 Executive Review and Approval of Negotiation Plan, if required

Step 5 Conduct Negotiations, if required

Step 6 Produce Contract Approval Financial Submission in accordance with approved PDDP and contract negotiation outcomes

Step 7 Appropriate financial delegate to provide Contract Approval

Step 8 Raise PO in DEMSID (IAD Guide)

Step 9 IDFS team loads funds against PO in ROMAN

Step 10 Exercise Contract Signatory delegation to execute Contract

HC STRATEGY (CONSTRUCTION ONLY)

Overview

Tasks

Step 1 PM/CA to develop tender documentation for engagement of Head Contractor (HC-1 2003)

Step 2 Invitation to Register Interest (ITR) (if a two-stage process has been approved)
- in appropriate circumstances the ITR stage may occur prior to obtaining Parliamentary Clearance -

Step 2a Advertise on AusTender if approach is to open market

Step 2b Registration of submissions

Step 2c Evaluate in accordance with approved Evaluation Plan

Step 2d Produce Registration Evaluation Board Report

Step 2e Executive Review and Approval of REBR and shortlisted Registrants

Step 3 Request for Tender / Proposal (RFT/RFP) (following ITR stage or for single stage process)

Step 3a Advertise on AusTender (if single stage and open approach)

Step 3b Receive Deeds of Confidentiality from Tenderers

Step 3c Release RFT documents

Step 3d Registration of Tenders

Step 3e Conduct evaluation in accordance with approved Evaluation Plan

Step 3f Produce Tender Evaluation Board Report (TEBR)

Step 3g Probity Adviser to review TEBR and attach Probity Report

Step 3h Produce Negotiation Plan (if required) and Preferred Tenderer Correspondence

Step 4 Executive Review and Approval of TEBR, Negotiation plan and Preferred Tenderer Correspondence

Step 5 Conduct contract negotiations (if required) with Preferred Tenderer in accordance with approved Negotiation Plan

Step 6 If > $15m (ex GST) notify the Minister for Defence of Contract of Award in accordance with ID Directive 18. Produce Contract Approval Financial submission in accordance with TEBR and contract negotiation outcomes

Step 7 Raise PO in DEMID

Step 8 DFS load funds against PO in ROMAN

Step 9 Exercise Contract Signatory Delegation to execute Head Contract

CONSTRUCTION AND CONTRACT MANAGEMENT

Tasks

Step 1 Complete Conditions Precedent for Access to Site, such as finalisation of Site Management Plans, etc.

Refer to the Commission Handover Takeover Policy for more information.

Step 2 Mobilisation and Site Establishment

Step 3 Commence Construction

Step 4 Management and Administration of Contract, including Variations and Claims and Conduct Regular Project Management Meetings as agreed in Contract

Step 5 Conduct Regular Project Meetings as agreed in Contract

Step 6 Complete Construction

Step 7 Commissioning Handover Takeover

Step 8 Asset Notification (more than one may be required)
Refer to the Guide to Project Financial Management for more information

Step 9 Defects Liability Period

Step 10 Conduct Post Occupancy Evaluation

Step 11 Final Asset Notification and close all financial instruments.
Refer to the Guide to Project Financial Management for more information

Step 12 Project finalisation and reporting of lessons learnt

COMMISSIONING AND COMPLETION

HANDOVER AND TAKEOVER

CONTRACT CLOSURE ACTIVITIES

SITE SELECTION

Step 1 Confirm Project Pre-requisites

Step 2 Establish the Project Type

Step 3 Identify Potential Siting Options

Step 4 Determine the Review Type

Steps 5-10 Undertake Full Review OR Regional Review

Full Review	Regional Review
Step 5 (Full) Write Site Selection Brief	Step 5 (Regional) Write Site Selection Brief
Step 6 (Full) Send Minute to DGIAD	Step 6 (Regional) Send Minute to Regional Manager
Step 7 (Full) Fill in the Considerations Matrix	Step 7 (Regional) Fill in the Considerations Matrix
Step 8 (Full) Review and Evaluation of the Considerations Matrix and Conduct a Site Selection Board	Step 8 (Regional) Review and Evaluation of the Considerations Matrix
Step 9 (Full) Recommend the Preferred Option for Approval	Step 9 (Regional) Recommend One Site for Approval
Step 10 (Full) DGIAD Approval of Adherence to Authorised Site Selection Process and Recommended Site	Step 10 (Regional) RM approval of adherence to Authorised Site Selection Process and Recommended Site

ENVIRONMENTAL IMPACT ASSESSMENT AND APPROVAL PROCESS

PUBLIC PRIVATE PARTNERSHIPS (PPP)

OPERATION & MAINTENANCE

ESTATE MAINTENANCE

GSS AND CMS

PROPERTY SERVICES

ENERGY SERVICES

TRAINING AREA MANAGEMENT

DISPOSAL

Tasks

Step 1 Declare a property surplus to Defence requirements

Step 2 Prepare the property for disposal

Step 3a Dispose of property on the open market

Step 3b Dispose of property by Priority Sale

Step 4 Settle and complete the disposal

Task

Development of Forward Defence Property Disposal Programme

References

Commonwealth Property Disposal Policy

Tender Conditions

Contract of Sale

Project Directors Compliance Checklist

Disposals Project Plan

Environmental Clearance Certificate

Day of Sale Notification

Auction Plan

Private Treaty Plan

Disposal Notifications

Disposal Notification Form

End of Project Report

Tender Evaluation Plan - Disposal

Tender Evaluation Board Report

Procurement References

Procurement and Evaluation Plan

Tender Evaluation Board Meeting Package

Tender Evaluation Report

Tender Evaluation Board Scores Template

POLICY
DSG BUSINESS RULES
ID DIRECTIVES
ESTATE TECHNICAL REGULATORY SYSTEM
INTELLECTUAL PROPERTY
ENGINEERING & MAINTENANCE
	Contacts and Responsibilities
	Estate Engineering Policy (DEEP)
	Estate Services and Technical Regulation (DESTR)
	DSG Business Rule 11-Authority for the Development and Promulgation of Infrastructure Engineering Policy
	Draft Policies for Review and Comment
	Infrastructure Technical Regulatory System (ITRS)
	Engineering Standard Inclusions
	Mechanical Engineering
	Security Services
	Civil Engineering
	Electrical Services
	Fire Protection
	Electrical Engineering
	Manual of Infrastructure Engineering - Electrical
	Installation of Residual Current Devices in the Workplace - New and Refurbished Facilities
	Defence Local Emergency Generator Requirements
	Labelling and Numbering of Distribution Pillars and Switchboards
	Lighting
	Fixed 400hz Installations
	Hazardous Areas
	Central Emergency Power Station Controls
	Power Factor Correction
	Substations
	UPS
	Mobile Generator Link Box Requirements
	Aeronautical Ground Lighting Configuration Manuals (AGLCM)
	Aeronautical Ground Lighting (AGL) Inspection Reports
	High Voltage Reports and Master Plans
	Mechanical Engineering
	Heating, Ventilating and Air-conditioning Systems
	HVAC Outdoor Design Temperature
	HVAC Outdoor Design Temperature Appendix
	HVAC System Selection Report
	HVAC System Selection Report Appendices
	HVAC System Selection Report Matrix
	Bulk Fuel Farm
	Bulk Fuel Installation Maintenance Instruction (v1.0a)
	A. The Maintenance Requirements and Schedule Major Bulk Tank Inspection Checklist
	B. Visual inspection checklist template for Cat 6 above ground tanks
	C. Configuration & Maintenance Documentation and Records
	D. Auditing, Monitoring, Review: Requirements and Schedule
	E. Permit-to-Work Model Procedure
	F. Contractor Accreditation
	G. Maintenance Plan Format
	H. Glossary: Acronyms and Standards
	Internal Painting of ADF Bulk Military Fuel Storage Tanks
	Ethanal Blended Unleaded Petrol
	Bulk Fuel Farm Installation Compliance Audit Report
	Civil Engineering
	Aircraft Pavement
	Overview on Aircraft Pavement Maintenance
	Aircraft Pavement Maintenance Manual
	Aircraft Pavement Marco Roller
	Method of Work Plan
	Aircraft Pavement Strength Evaluation Manual
	Aircraft Pavement Inspection Reports
	Request Concession Template
	Aircraft Pavement Concessions Tool
	Explosive Ordnance
	Explosive Ordnance Safeguarding Tool
	Fire Protection
	Defence Instruction (General) ADMIN 20-26
	Manual Fire Protection Engineering (MFPE)
	Functional Design Brief (standard fire protection inclusions), Annex A
	PWC Evidence (standard fire protection inclusions), Annex B
	Requirements for the Provision of Access and Facilities for Disabled Persons
	Requirements for the use of Transportable Buildings in Defence Facilities
	Security
	Defence Construction Security Reference Manual - Edition 2
	The Defence Security Manual (DSM)
	Defence Security Process
	Project Security Process
	Design Security Process
	Communications Engineering
	Communications Infrastructure
	Miscellaneous
	Provision of Cooking Facilities in Defence Living in Accommodation
	Microbial Control in Air Handling and Water Systems
	Installation of Emergency Showers and Eyewash Stations
	Joint Plant Licence
	Joint Plant License
	DGRB Minute - Responsibilities for Medical and Dental Items (internal only)
	Memorandum of Agreement - Responsibilities for Medical and Dental Items (internal only)
	Aviation Oxygen Maintenance and or Storage Facilities
	Aviation Oxygen Maintenance and or Storage Facilities
	Asbestos
	DSG Strategic Asbestos Management Plan
ENVIRONMENTAL MANAGEMENT
SUPPORT
DOCUMENT TEMPLATES
	CSIR
	CSIR Part 1
	CSIR Part 2
	CSIR Part 2 Estate Risk Assessment Guidance
	PPP Suitability Checklist
	Minor New Works CSIR
	Estate Maintenance CSIR
	Planning & Development
	Strategic Business Case (SBC)
	Detailed Business Case (DBC)
	IAD Development and Delivery Complex Procurement Templates
	Project Development and Delivery Plan (PDDP)
	Evaluation Plan
	Proposal and Procurement Approval financial submission
	ITR Advertisement
	RFT Advertisement
	Registrants Evaluation Board Report
	Tender Evaluation Board Report (TEBR)
	Negotiation Plan
	Contract Approval financial submission
	Executive Review and Approval - Plans
	Executive Review and Approval - Reports
	Simple Procurement
	Procurement Strategy
	Combined Acquisition/Evaluation Plan
	Tender Evaluation Board Report
	Finance
	Financial Approval and Purchase Order Submission
	Infrastructure Division Payment Slip
	Design
	Functional Design Brief (FDB)
	Design Review Report
	ESD Section in FDB Template
	ESD Section in Design Report Template
	Defence - Guidelines on Finalising Technical Documents
	Disposal
	Project Directors Compliance Checklist
	Disposals Project Plan
	Tender Conditions
	Procurement and Evaluation Plan
	Contract of Sale
	ID Minutes, Letters & Ministerial Templates
	DSG Powerpoint
	HI Minute
	HI Letter
	HI Facsimile
	DGIAD Minute
	DGIAD Letter
	DGIAD Facsimile
	ASEPE Minute
	ASEPE Letter
	ASEPE Facsimile
	ASEP Minute
	ASEP Letter
	DGMIP Minute
	DGMIP Letter
	ASPS Minute
	ASPS Letter
	Official Defence Ministerial templates
	CPA Division Web Site
	Defence Infrastructure Panel (DIP) - Standard Letters
	Defence Environment & Heritage Panel (DEHP) - Standard Letters
	Single Source/Select Source (Letter 1)
	Multiple Bids (Letter 2)
	Shortlisted Acceptance (Letter 3)
	Acceptance (Letter 4)
	Non Acceptance (Letter 5)
	Shortlisted Non Acceptance (Letter 6)
	Multiple Bids One Step Process (Letter 7)
	Unexploded Ordnance Panel (UXO) - Standard Letters
	Single Source/Select Source (Letter 1)
	Multiple Bids (Letter 2)
	Shortlisted Acceptance (Letter 3)
	Multiple Bids One Step Process (Letter 4)
	Clarification (Letter 5)
	Acceptance (Letter 6)
	Non Acceptance (Letter 7)
	Shortlisted Non Acceptance (Letter 8)
	Estate Maintenance Templates
	Town Planning Templates
	Final Jan 09 Strategic Analysis Zone Options Report Template
	Final Jan 09 version Notes for prep of Strategic Analysis Zone Options Report Jan 09
	Final Notes for prep of Zone Plan Report
	Final Zone Plan Report Template
SUITE OF CONTRACTS
	Head Contract (HC)
	Overview
	Advertisements - ITR
	Advertisements - Tender
	HC - Invitation to Register Interest (ITR)
	HC - Addendum for post 1 August 2009 (ITR)
	HC - Tender Documents
	HC - Addendum for post 1 August 2009 Tender Documents (single stage only - no ITR and open tender process only)
	HC - Disclaimer and Confidentiality Agreement
	HC - Conditions of Contract
	HC - Consolidated List of Special Conditions
	HC - Schedule of Collateral Documents
	HC Manual - Vol 1 - Introduction to Head Contract
	HC Manual - Vol 2 - Completing the Tender and Contract Documents
	HC Manual - Vol 3 - Clause-by-clause guidance (for the Conditions of Contract)
	HC Manual - Vol 4 - Flowcharts (for the the Conditions of Contract)
	HC Manual - Vol 5 - Proforma notices (for the Conditions of Contract
	HC Manual - Vol 6 - Clause-by-clause guidance (for the Special Conditions)
	Managing Contractor Contract (MCC)
	Overview
	Advertisements - ITR
	Advertisements - Tender
	MCC - Invitation to Register Interest (ITR)
	MCC - Addendum for post 1 August 2009 (ITR)
	MCC - Tender Documents
	MCC - Addendum for post 1 August 2009 Tender Documents (single stage only - no ITR and open tender process only)
	MCC - Disclaimer and Confidentiality Agreement
	MCC - Conditions of Contract
	MCC - Consolidated List of Special Conditions
	MCC Schedule of Collateral Documents
	MCC Manual - Vol 1 - Introduction to Managing Contractor Contract
	MCC Manual - Vol 2 - Completing Tender and Contract Documents
	MCC Manual - Vol 3 - Clause-by-clause guidance (for the Conditions of Contract)
	MCC Manual - Vol 4 - Flowcharts (for the Conditions of Contract)
	MCC Manual - Vol 5 - Proforma Notices (for the Conditions of Contract)
	MCC Manual - Vol 6 - Clause-by-clause guidance (for the Special Conditions)
	Design Services Contract (DSC)
	Overview
	Advertisements - ITR
	Advertisements - Tender
	DSC - Invitation to Register Interest (ITR)
	DSC - Addendum for post 1 August 2009 (ITR)
	DSC - Tender Documents
	DSC - Addendum for post 1 August 2009 Tender Documents (single stage only - no ITR and open tender process only)
	DSC - Disclaimer and Confidentiality Agreement
	DSC - Conditions of Contract
	DSC - Consolidated List of Special Conditions
	DSC Schedule of Collateral Documents
	DSC Manual - Vol 1 - Introduction to Design Services Contract
	DSC Manual - Vol 2 - Completing Tender and Contract Documents
	DSC Manual - Vol 3 - Clause-by-clause guidance (for the Conditions of Contract)
	DSC Manual - Vol 4 - Flowcharts (for the Conditions of Contract)
	DSC Manual - Vol 5 - Proforma Notices (for the Conditions of Contract)
	DSC Manual - Vol 6 - Clause-by-clause guidance (for the Special Conditions)
	Medium Works Contract (MW)
	Advertisements - ITR
	Advertisements - Tender
	MW - Invitation to Register Interest (ITR)
	MW - Addendum for post 1 August 2009 (ITR)
	MW - Tender Documents
	MW - Addendum for post 1 August 2009 Tender Documents (single stage only - no ITR and open tender process only)
	MW - Disclaimer and Confidentiality Agreement
	MW - Conditions of Contract
	MW - Consolidated List of Special Conditions
	MW Schedule of Collateral Documents
	MW Manual - Vol 1 - Introduction to Medium Works Contract
	MW Manual - Vol 2 - Completing Tender and Contract Documents
	MW Manual - Vol 3 - Clause-by-clause guidance (for the Conditions of Contract)
	MW Manual - Vol 4 - Flowcharts (for the Conditions of Contract)
	MW Manual - Vol 5 - Proforma Notices (for the Conditions of Contract)
	MW Manual - Vol 6 - Clause-by-clause guidance (for the Special Conditions)
	Contract Administration Services Contract (CAS)
	CAS - Invitation to Register Interest (ITR)
	CAS - Addendum for post 1 August 2009 (ITR)
	CAS - Tender Documents
	CAS - Addendum for post 1 August 2009 Tender Documents (single stage only - no ITR and open tender process only)
	CAS - Conditions of Contract
	Short Form Facilities Contract for Minor Works
	Short Form Contract for Minor Works
	Addendum for Short Form Facilities contract for Minor Works
	Standard Letters
	Short Form User Guide
	Defence Consultants Agreement
	Short Form Consultancy Agreement
	ASDEFCON (Services) Consultancy Agreement
	Comprehensive Maintenance Services (CMS) Contract
	Management of the CMS Contract
	Other Useful Documents
	Standard Licence Agreement for Use of Defence Facilities by Contractors - with Guidance Notes for Defence Users (internal only)
	Standard Licence Agreement for Use of Defence Facilities by Contractors
STANDING OFFER PANELS
	Defence Infrastructure Panel (DIP)
	Defence Environment and Heritage Panel (DEHP)
	Defence Legal Panel (internal only)
	Defence UXO Panel (DUXOP)
MINISTERIALS
HUMAN RESOURCES
FINANCE
PROCUREMENT
MCF PROGRAM
	MCF Program Development
	Policies
	MCF Program Operating/Expense Funds
	Price Treatment
	Project Approval Thresholds
	DIFP Business Process
NET PERSONNEL & OPERATING COSTS (NPOC)
	DSG Business Rule 35
	DEC Agendum Paper NPOC Instruction
	NPOC Flow Diagram
	Major Capital Investment (MCI) Workforce Checklist
	DSG NPOC Instruction
	Defence Policy for the Programming and Management
	NPOC Template
	DSG Net Personnel and Operating Costs Points of Contact diagram
GOVERNMENT AND DEPARTMENTAL PROJECT APPROVALS
GOVERNANCE
DEFENCE GOVERNANCE FRAMEWORK
PUBLIC AFFAIRS
PROCUREMENT REVIEW GROUP
PROJECT REVIEW GROUP
COMMITTEES
DEFENCE ESTATE COMMITTEE (DEC)
PUBLIC WORKS COMMITTEE (PWC)
	PWC Manual of Procedures for Departments and Agencies
	PWC Referral
	PWC Hearing
	PWC Expediency
	PWC Reporting
ENVIRONMENTAL(DEMF)
TOOLS
DEMS
GEMS
RISK TOOLS
	Project Risk Tool (PRT)
	Environmental Risk Tool (ERT)
	Estate Risk Assessment Tool (ERAT) for FACOPS CSIR's
	Contaminated Site Risk Assessment tool
SPATIAL INFORMATION (NSIMS)
	NSIMS
	Metadata Entry Tool
	Spatial Data Management Plan (SDMP)
	Section 1 - Guiding Principles
	Section 2 - Data Receipt and Access Process
	Section 3 - Data Maintenance Process
	Section 4 - Data Validation and Verification Process
	Section 5 - Spatial Metadata Specifications
	Section 6 - Baseline Spatial Data Specification
	Section 7 Spatial Data Specifications
	Part 1- Survey Specifications for Facility Detail Capture
	Part 2 - CAD Specifications for Facility Detail Data
	Part 3 - Specification for Capture and Presentation of Spaces Data
	Part 4 - Specification for the Capture and Presentation Mapping of Garrison Support Services
	Part 5 - Specification for the Capture of Communications Information
	Part 6 - Specification for Capture and Supply of Aerial Photography and Satellite Imagery
	Part 7 - Environmental Data Specifications
	Part 8 - Specification for Master Planning
RECORDS MANAGEMENT (DRMS)
DEQMS & ISO MANAGEMENT
QUALITY POLICY
QUALITY SYSTEM MANAGEMENT
	Relationship Document
	Opportunity for Improvement
	Internal Compliance Review
	Supplier Surveillance Audit
INTERNET ACCESS TO THE DEQMS
	Availability of information on the DEQMS
	Contractor/Consultant Access to Information
	Tenderers Access to Information
	Broken links within the DEQMS
	Template access within the DEQMS
PUBLISHING TO THE DEQMS
	New Documents
	Existing Documents

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