Risk Managed Works

The Estate Maintenance program uses a risk assessment process to prioritise works.  The fundamental concept of Risk Managed Works (RMW) is

the risk to capability of not doing the works.  The risk assessment process is explained in Estate Risk Assessment Guidance.
Risk Managed Works are categorised into:

• Estate Maintenance Works, and
• Minor New Works (MNW) <$500K.

Estate Maintenance Works Projects
The Estate Maintenance program is primarily designed to deliver Defence estate maintenance outcomes.  The maintenance component of these Risk Managed Works are programmed over a 3 year period, according to forward funding guidance provided from the Directorate of Estate Investment Planning (ID).  Work packages are prepared by regional DS and CMS staff and programmed over the entire 3 year period (Programming of Maintenance Works), based on the Infrastructure Appraisal (IA) process, and grouped according to consistency of risk, trade type and the potential for delivery efficiencies.  Work Packages are to be documented on the IA Maintenance Plan for each base.  The IA Maintenance Plan forms the basis for bids for the 3 year Estate Maintenance Program.  Where a specific Estate Maintenance works project needs to be raised, an Estate Maintenance CSIR is to be used, using the additional procedures detailed in IA Data for Estate Maintenance CSIR.

New Works Projects
The Estate Maintenance program only has a limited ability to fund minor new works, defined as those new projects where the “change to capability” component is less than $500,000.  Any new capability activities that exceed the $500,000 threshold are to be submitted to the Major Capital Facilities Program (MCFP), formerly known as the Green Book, using the CSIR Part 1 Process.

Bidding For Minor New Works
RMW Minor New Works bids are developed and sponsored by Customer unit staff in consultation with relevant DS staff, using the Minor New Works CSIR Template and are recorded in DEMS, including:

• the CSIR Minor New Works document;
• the Risk Assessment; and
• the appropriate cost estimates in the financial allocations.

Additional procedures are detailed in the Minor New Works CSIR Guidance.

1) DS Regional Planning Manager, through Base Service Manager and/or Estate Support/Development Officer, invites user units to review existing unfunded CSIRs and/or create new CSIRs, according to a regionally defined timeframe.

Customers are to be educated in the Estate Maintenance Program and processes by regional DS staff using the Power Point Presentation provided as GESST Training 16 – Estate Maintenance Overview (PPT).