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Scenarios - Conferences

Key Concepts

Supply - when controlled technology, or access to that technology, is provided to users located outside of Australia.

Publication - when controlled technology is placed it in the public domain.

Pre-publication - activities, such as supplying a draft publication to a publisher or a peer reviewer, that support the pubication process.

Export - sending goods and/or technology from Australia to a place outside of Australia.

As a first step, it is important to understand whether the goods or technologies you are using actually trigger control thresholds. You can self-assess using the Online DSGL Tool on the DEC website.

The list of controlled goods and technologies (the Defence and Strategic Goods List) is split into two parts:

Part 1 lists munitions (or military) items. These items are more tightly controlled.

Part 2 lists dual-use items; that is, items that may be used for commercial purposes, but may be used in military systems or for weapon of mass destruction purposes.

Conferences

Scenario One - Presenting at a conference

I have been invited to present at a prestigious international scientific conference (outside Australia) on technology listed in the DSGL. Scientists in the field are given an opportunity to submit applications to attend. Invitations are given to those judged to be the leading researchers in the field, and attendance is by invitation only. Some of the attendees will be non-Australian persons. Do I need a permit to present?

No. A supply permit is not required to present at the conference.

However you might need to consider:

  • Whether you will require a permit to supply (e.g. email) your presentation from Australia to the conference organisers located overseas.
  • If you are taking it outside of Australia in a tangible form, for example printed hard copies or stored on a laptop, you will need an export permit.
  • If the paper is only going to be distributed to the selected conference attendees, this is not a publication and no pre-publication supply exceptions for DSGL Part 2 technology will be available.

Can I use PowerPoint slides containing DSGL technology at my presentation? Is this still considered an oral presentation?

As the PowerPoint slides are written, they are subject to export controls when sent from Australia to overseas.

You would need a supply permit to email your PowerPoint slide from Australia overseas.

If you take the slides with you from Australia to overseas in hardcopy, stored on your laptop or on a media storage device, you will need an export permit.

Scenario Two - Recorded or broadcast presentations

I am an Australian researcher giving an oral presentation outside of Australia that contains Part 1 and Part 2 DSGL technology, and that presentation is to be podcast or recorded, do I need a permit?

No permit is required to provide an oral presentation outside Australia. The activity of recording a presentation is also not subject to export controls.

For part 2 DSGL technology, the publication of the recording is not controlled.

For the technology captured by Part 1 of the DSGL: if you are a person located in Australia or an Australian citizen or resident located outside of Australia who publishes the podcast or recording, will need to seek approval from the Minister for Defence to publish.

Would it make any difference if there were a prohibition on making any notes or other personal record of what transpires at the conference?

No, conditions established by the conference organisers have no impact on export controls.

Would it make any difference if the conference were to take place in Australia?

You will not require a permit to present at the conference as the supply of DSGL technology wholly within Australia is not controlled.

Would the answers to any of the previous questions be different if my work were supported by the Federal Government?

No, research funding arrangements have no impact on export controls.