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Frequently Asked Questions about Multi-Party (Project) Permits

How do I apply for multi-party (project) permits?

If you are not sure what goods, software or technology requires a permit, Defence Export Controls recommends that you first submit an 'Application for DSGL/ Activity Assessment'. If the outcome of this assessment is that any items do require an export permit, a contact officer will be assigned to liaise with you to work on the permit application and assessment process.

If you do require an export permit, then you will need to complete the 'Application to Export or Supply Controlled Goods or Technology' form. This form includes new fields in which you can provide details of other co-applicants. These include their name, DECS Client Registration Number (if known), address, a contact person and email address. When you submit the application via email to us, a copy of the application will be emailed to each co-applicant. As part of the assessment process, we will contact each co-applicant and confirm their need for a permit. Once approved, you and the co-applicants will each be issued a permit with identical descriptions of the approved items, consignees and end-users. However, each permit will only list one permit holder, and will be uniquely numbered.

Can permits be amended once they have been issued?

Yes, Defence Export Controls can amend the permits once issued. Requests to amend permits must be made via email to DECO@defence.gov.au.

What if there is a new individual or organisation joining the project after the permits have been issued, and they require a permit?

To request a permit for a new co-applicant, the original applicant will need to email us with the details of the new individual or organisation, and attach a copy of the original application they need duplicated and cc the new co-applicant. The email must include the name, DECS Client Registration Number (if known), address, a contact person and email address of the new co-applicant. We will contact the new co-applicant to confirm their need for a permit. Once approved, they will be issued a permit with identical descriptions of the approved items, consignees and end-users. However, thier permit will only list them as the permit holder, and will be uniquely numbered

Will this multi-party (project) permit process affect who is liable if there is non-compliance with export controls?

No, permits are issued to a single person or organisation. Defence Export Controls often gets asked, 'If export control laws are breached, who is likely to be prosecuted, the organisation or the employee / member?'. This decision will ultimately be made by the prosecuting authority (e.g. the Commonwealth Director of Public Prosecutions) and it will depend on the facts of a particular case. Some factors that may be considered will include:

  • if a permit has been issued; who is the holder of the permit?
  • does the organisation have effective export control compliance policies and procedures?
  • did an employee / member ignore or act outside of the organisation's policy and procedures?