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Pre-conditions and Eligibility

Registering as a DEC client

Before submitting a client registration form with us, you may need to have registered with the Australian Border Force (ABF). If you plan on exporting goods or technology which require an Export Declaration from the ABF, you should register with their Integrated Cargo System and get a Customs Client Identification number (CCID). Our client registration process asks you for your CCID, if you have one.

Registering as a DEC client allows us to record your details in the Defence Export Controls System (DECS) and provide you with a DEC Client Registration Number (DRCN), which is necessary if you intend to:

  • export goods or supply technology that is listed in the Defence and Strategic Goods List;
  • export goods, or supply technology or services, which may be used in a Weapons of Mass Destruction program;
  • become an Australian Community member for the purposes of the Defence Trade Cooperation Treaty;
  • become an Intermediate Consignee for the purposes of the Defence Trade Cooperation Treaty;
  • transition an article into the Defence Trade Cooperation Treaty;
  • apply for an International Import Certificate, Delivery Verification Certificate or Non-Transfer and End-Use Certificate;
  • register as a Broker, or
  • conduct a brokering arrangement.

When you subsequently submit a request for an export permit, certificate, or broker registration, that application may be subject to eligibility checks.

Exporting or Supplying Goods or Technology

When you submit your application, you will probably be asked to supply supporting documentation. Depending on whether you are exporting or supplying goods or technology, and the stage your work is at, the documentation will vary. It may include:

  • a current end-user statement
  • a brief overview of the nature of your work and its aims
  • information about the primary function of the item/ technology, and how far it has progressed
  • information about any international collaboration

Your application can be refused if the Minister is satisfied that the export or supply would prejudice the security, defence or international relations of Australia. Whenever possible, we will advise you in advance if this appears likely, and you will have the opportunity to discuss the application. If an application is refused, the Minister will notify you of the decision and provide the reasons for doing so, unless the Minister believes that the disclosure of the reasons would prejudice the security, defence or international relations of Australia.

Brokering

Before any specific brokering activity can be approved, you will have to be registered as a broker. When you submit your completed application to be registered as a broker, you may be required to attach supporting documentation, including a National Police Certificate from the Australian Federal Police and additional information or a statement. You don't need to submit a police certificate if you already hold a security clearance of Negative Vetting Level 1 or higher.

Your application can be refused if the Minister (or the delegate reviewing the application) is not satisfied that you are a fit and proper person. A registration that has been issued can subsequently be cancelled:

  • if you breach a condition of the registration
  • if you breach a condition of a permit
  • if you are convicted of an offence against a law of the Commonwealth, a State, a Territory or foreign country punishable by imprisonment for 12 months or longer
  • if we find that you provided information that was false or misleading
  • in any other circumstances that the Minister considers appropriate

Exporting to sanctioned countries or individuals

The Department of Foreign Affairs and Trade (DFAT) administers the implementation of sanctions, which restrict or prohibit the export of certain goods to particular countries and designated individuals and entities. Sanctions implemented in Australia generally require you to get authorisation before:

  • supplying goods, such as arms and related materiel, and, in specific instances, dual-use goods which could contribute to weapons of mass destruction programs;
  • providing services, which are usually services that are related to export sanctioned goods; and 
  • making an asset available to, or dealing with an asset of, a person or entity subject to targeted financial sanctions.

You must apply to DFAT prior to exporting anything, if you are seeking an exemption to a sanction.  Sanctions change regularly, and you should always check the DFAT sanctions web pages. If you are exporting goods to a country subject to sanctions which appear in the DSGL, you will need permissions from both DFAT and Defence Export Controls.

Trade in US-Origin goods

If you are proposing to export goods which contain US defence technology, the US government places restrictions on who can access it. This is managed by the US Directorate of Defense Trade Controls (DDTC) through the International Traffic in Arms Regulations (ITAR).

Right to Review

A range of review mechanisms apply to export decisions made by the Defence Minister or a delegate. When an adverse decision is made, we will notify you in writing and provide reasons for the decision, and advice on your review rights. The review mechanism that is available will depend on the specific decision, and may include:

Depending on the nature of your concern, you can also contact: