5.2.23 Purpose
5.2.24 Conditions
of granting of leave
5.2.25 Recreation
leave management
5.2.26 Grant
of recreation leave
5.2.27 Expiration
of recreation leave credits ('leave lapsing')
5.2.28 Re-credit
of recreation leave
5.2.29 Salary
for recreation leave
5.2.30 Payment
of allowances on recreation leave
5.2.31 Member
seconded or attached for duty
5.2.32 Payment
instead of recreation leave
5.2.33 How to
apply for leave
|
|
This Division sets out how recreation leave may expire or be re-credited, or paid out instead of taken. It also provides other recreation leave administration rules.
Related Information: Defence Instruction (General) Administration 60–2, Defence leave administration—policy and management (This reference is policy guidance) See: Annex 5.1.A, Defence Leave Administration – Policy and Management (This reference is policy guidance) |
|
1. |
A member must not be granted recreation leave if they do not hold enough leave credit for the period of the absence. The date for working out credits is the day the member proposes to return from the leave. The member must return with a nil or positive leave credit. |
|
|
2. |
There are time limits for taking leave credits. See: Clause 5.2.27, Expiration of recreation leave credits ('leave lapsing'). |
|
|
Leave can only be granted for the following periods.
|
||
|
|
a. |
Whole days of a single leave type. |
|
|
b. |
Whole days made up of a part-day of recreation leave
credit and a part-day of war service leave credit. |
|
|
See: Subclause 5.2.26.3, Grant of recreation leave |
|
|
1. |
As part of their responsibility to manage leave, commanding officers must take all practical steps to do both the following. |
|
|
|
a. |
Identify times when operational requirements would allow members to apply for and be granted leave. |
|
|
b. |
Inform members of these opportunities. |
|
2. |
Commanding officers must consider the merits of each application from a member to use their recreation leave credits. |
|
|
1. |
A supervisor in the member’s chain of command may grant recreation leave. The supervisor must be at one of these ranks or higher. |
|
|
|
a. |
Warrant Officer Class 2. |
|
|
b. |
APS 4. |
|
2. |
When a supervisor has made a decision to grant or refuse leave, they must notify the member of the decision as soon as possible and take the relevant action in the table. |
|
|
Item |
If a member has applied... |
then the supervisor must... |
|
1. |
electronically on PMKeyS Self Service |
approve or deny the application on PMKeyS Self Service. |
|
2. |
in writing on an application form See: Form AD097, ADF leave application |
give the member's original application and decision about it to the relevant administrator for record-keeping and audit processes. |
|
|
Note: The relevant administrator could be the Unit Orderly Room, Military Personnel Administration Centre or Ship's Office responsible for administering the member's leave. |
|
|
3. |
Recreation leave may only be granted for whole days, unless subclause 4 applies. Each day of leave taken reduces the member’s accrued leave credits by one day. Exception: A member who is on part-time leave without pay on a day may be granted recreation leave for the hours the member would usually have worked on that day. The member is debited the amount of recreation leave actually taken. Example: A member usually works three hours on Tuesdays and Wednesdays. The member is granted recreation leave for those days. The member is debited for six hours' leave. |
|
|
If a member has a part-day of recreation leave
credit and a part day of war service leave credit that total at least one
full day of leave, the following actions may be taken. |
||
|
|
a. |
The member may apply to take a part-day of war
service leave and a part-day of recreation leave, that form a combined total
of one day of leave. |
|
|
b. |
The member may keep any remaining part-day of leave
credit that exceeds the total of one day as credit for future use. Related
Information: Chapter 5 Part 6, War service leave |
|
1. |
A member should use a recreation leave credit within three years of the end of the leave year in which they accrued it. It expires after that time. |
|
2. |
The CDF may defer the expiration of the member’s leave credit by an additional year. The CDF must be satisfied that leave could not to be granted because the Commanding Officer needed the member to stay on duty to meet Service needs during the previous three years. |
|
3. |
The CDF may defer the expiration of the credit for a member more than once. Example: The CDF has deferred a member's leave credit once, but the member has to deploy immediately because their special skills are needed for an operation. They cannot take any recreation leave in the following year because of their duty in the operation. In this case, they can ask the CDF to delay the expiration of their leave credit again. However, the rules about payment instead of leave would still apply to the accrued leave credit – see clause 5.2.32. |
|
4. |
For the purposes of this clause, decisions about the CDF's own recreation leave may be made by the Minister. |
|
5. |
A member who holds a statutory appointment and who applies to have their recreation leave credit deferred and treated as recreation leave under this Part, is not eligible to have the leave credited as special leave under Division 3 of Part 7 of Chapter 5, Special leave for private purposes. |
|
Persons who can make the decisions under subclause 5.2.27.2 and subclause 5.2.27.3 on behalf of the CDF: Chief of Navy Chief of Army Chief of Air Force |
|
1. |
A member may be re-credited a period of recreation leave if they meet all these conditions. |
|
|
|
a. |
They go on recreation leave. |
|
|
b. |
Illness or injury has made them unfit for duty for at least 24 hours during the leave period. |
|
|
c. |
They provide a doctor’s certificate stating they were unfit for duty for the period of illness or injury. |
|
|
Example: A member is on recreation leave and gets influenza. The doctor advises they are unfit for duty for three days. The member can be re-credited the working days that fall in that three-day period. Non-example 1: A member attends a medical appointment to get a prescription refilled while on leave. This takes much less than 24 hours, and in that time the member is not unfit for duty. The member is not eligible to have their recreation leave re-credited. Non-example 2: A member attends a fitness assessment while on leave. They are not ill, are not formally recalled from leave, and attend for only a short period. The member is not eligible to have their recreation leave re-credited. |
|
|
2. |
A member on recreation leave may be re-credited any day's leave that was granted which they did not take if either of the following happens. |
|
|
|
a. |
They are formally recalled to duty from the leave for operational reasons, for not less than one day. |
|
|
b. |
The member wishes to return to duty early. Management accepts the return to duty. Note: The member's unit must pay the costs of any recall to duty. See: Chapter 5 Part 11, Cancellation of, or recall from, leave. |
|
|
c. |
They die. |
|
|
Example 1: A member is recalled to duty for operational reasons. They are re-credited the recreation leave they did not take between the formal recall and the end of the leave period they would otherwise have taken. Example 2: A member dies two weeks before they were due to return to duty from recreation leave. The two weeks of leave are re-credited so the member's entitlements can be paid to their estate. See: Chapter 11 Part 3, Payment of financial entitlements on death. |
|
|
1. |
A member on recreation leave is paid salary at the rate that applies for their substantive rank, and their pay grade if it applies. This is unless subclause 2 applies. |
|
2. |
A member may hold a temporary or acting rank, or be entitled to higher duties allowance, immediately before their start date. In this case, they are paid salary on leave at the rate for the higher rank, and their pay grade if it applies. The direction to perform at the higher rank must not have been reversed for the period the member is on leave. |
|
1. |
These allowances are payable during recreation leave. This is only if the allowance is paid at an annual rate (except for flight duties allowance — see table item 3.). Other allowances may also be payable (see subclause 5 below). |
|
Item |
Allowance |
Reference |
|
1. |
Adventurous training instructor allowance |
Chapter 4 Part 3 Division 1 |
|
2. |
Diving allowance |
Chapter 4 Part 3 Division 3 |
|
3. |
Flight duties allowance under subclause 8.2 of DFRT Determination No.4 of 2005, Flying and flight duties allowance |
Chapter 4 Part 3 Division 5 |
|
4. |
Flying allowance |
Chapter 4 Part 3 Division 5 |
|
5. |
Paratrooper allowance |
Chapter 4 Part 3 Division 10 |
|
6. |
Retention allowances |
Chapter 3 Part 5 Division 5 |
|
7. |
Seagoing allowance |
Chapter 4 Part 3 Division 11 |
|
8. |
Service allowance |
Chapter 4 Part 2 |
|
9. |
Special action forces allowance |
Chapter 4 Part 3 Division 12 |
|
10. |
Specialist operations allowance |
Chapter 4 Part 3 Division 13 |
|
11. |
Submarine escape allowance |
Chapter 4 Part 3 Division 14 |
|
12. |
Submarine service allowance |
Chapter 4 Part 3 Division 15 |
|
13. |
Trainee's dependant allowance |
Chapter 4 Part 7 Division 1 |
|
2. |
A member entitled to one of the allowances listed in subclause 1 for the day before the start date is entitled to it during a period of recreation leave. |
|
|
3. |
A member may have been entitled to one of the allowances listed in subclause 1 for a period before the start date, but not actually on the start date. In this case, they are entitled to the allowance if they meet any of these criteria for the period between their previous entitlement and the start date. |
|
|
|
a. |
They were on travelling leave. |
|
|
b. |
They were ill or in hospital. |
|
|
c. |
They could not take recreation leave because they had to remain on duty. |
|
|
d. |
For an officer — they were involved in retirement proceedings that resulted in their retirement from the ADF because they were physically or mentally incapacitated. |
|
|
e. |
For a member other than an officer — they were involved in discharge proceedings that resulted in their discharge from the ADF because they were medically unfit. |
|
4. |
While a member is on recreation leave, they can be paid one of these allowances only for the period of credit they accrued while they were entitled to the allowance. Example: A member had accrued 20 days of recreation leave credit while they were posted to a seagoing ship and entitled to seagoing allowance. They take 20 days of recreation leave. They are still paid the allowance during the 20 days. Non-example: If the same member in the example above had taken 30 days of recreation leave, the allowance would stop being paid after the first 20 days. |
|
|
5. |
Other allowances may be paid during recreation leave. This is subject to the conditions for payment of the allowance in other Chapters. It is necessary to refer to the relevant provisions for each allowance. Examples: Overseas living allowance, location allowances, uniform allowance, rent allowance. |
|
|
6. |
On any day that an
amount of allowance mentioned in subclause 1 is included in a member's
salary, the member is not to be paid that allowance amount under this clause,
in addition to salary. Authority: A member's salary is determined under section 58H of the Defence Act 1903. |
|
|
1. |
This clause applies to a member who is seconded or attached for a period of duty with any of these bodies. |
|
|
|
a. |
The armed forces of a country other than |
|
|
b. |
The United Nations. |
|
|
c. |
A treaty organisation. |
|
|
d. |
A Commonwealth Government department (other than the Department of Defence). |
|
|
e. |
Any other body established or constituted under a law of the Commonwealth or a State or Territory. This does not include an external Territory. Example: A member who is placed for a period as a resident medical officer at a civilian hospital. |
|
2. |
The member must accept the recreation leave entitlement authorised by the body they have been seconded or attached to for their period of duty with it. The member is not entitled to recreation leave under this Part for that period, except as provided by subclause 3. |
|
|
3. |
The body may give the member less recreation leave credit or additional credit than they would get if they were entitled to credit under this Part. In that case, they are entitled to an additional leave credit to bring them up to the entitlement that would have applied to them under this Part, as if the period of secondment or attachment had been service with the ADF. |
|
|
|
TAX ALERT: PACMATE Annex 3.A, item 76. |
|
|
1. |
This clause applies if a member ceases continuous full-time service for reasons other than their death. See: Chapter 11 Part 3, Payment of financial entitlements on death. |
|
|
2. |
On ceasing continuous full-time service, the member is entitled to the sum of these two amounts. |
|
|
|
a. |
An amount equal to salary for their period of recreation leave credit. |
|
|
b. |
Two days' salary for each period of five days' credit. See: Subclause 5 for the definition of salary under this clause. Note: This provision recognises that members would ordinarily have weekends during periods of recreation leave. These weekends would be paid, due to the ADF 7‑day week pay model. |
|
3. |
On ceasing continuous full-time service, the member must be paid an amount equal to salary for their period of recreation leave credit. |
|
|
4. |
This table sets out the meaning of salary in this clause. |
|
|
Item |
If the member had a… |
then their salary rate under this clause is… |
plus... |
|
1. |
substantive rank on ceasing continuous full-time service |
the member's salary for their substantive rank (and pay grade if that applied) |
allowances that would have been paid during a period of recreation leave that began on the start date.
Exceptions: Uniform allowance, rent allowance, executive vehicle allowance. |
|
2. |
temporary or acting rank or higher duties allowance for either of these periods. a. The year before the start date. b. The day before the start date plus three of the five years immediately before the start date. This time may be served in broken periods. |
the member's salary for the higher rank or position (and their pay grade if that applied). If the member held more than one higher rank or position during the periods, the salary that applies is for the lowest rank or position they held. |
|
1. |
A member must apply for leave using either of the following processes. |
|
|
|
a. |
|
|
|
b. |
Form AD097 ADF leave application, located on the Defence Publishing Web Forms system. |
|
|
Exception: If interim verbal approval of leave is granted, the member must still apply under subclause 1. |
|
|
2. |
One leave application may be used for multiple types of leave. However, if different approving authorities are required to sign for the different types of leave (for example recreation leave, long service leave and leave without pay), separate leave forms must be used for each type of leave. |
|