Part 2

Administration of salaries

Division 1

About salaries

Division 2

Commencement salary

Division 4

Specialist Officer – increment and competency arrangements

Division 5

Salary non-reduction provisions

 

Division 3: Increments

3.2.24   Purpose
3.2.24AA   Definitions
3.2.24A   Member this Division does not apply to
3.2.25   Increment advancement
3.2.25A   2 July 2015 transition for Reserves
3.2.25B   Placement under new increment structure on 2 July 2015
3.2.26   Increment deferral
3.2.27   Effect of pay increases on increments
3.2.28   Effect of pay grade changes on increments
3.2.29   Promotion after previous service at temporary or acting rank
3.2.30   Salary – Private Proficient
3.2.31   Salary on reduction of rank
3.2.32   Salary on promotion to rank previously held

3.2.24   Purpose

 

This Division describes advancement through a rank, based on the passing of time.

 

Note: From 17 March 2011, this Division also applies to officers who hold the rank of Brigadier or higher.

3.2.24AA   Definitions

 

In this Division, a member's increment anniversary date is the day that is 12 months after the member's most recent appointment, enlistment, promotion or last increment advancement date.

3.2.24A   Member this Division does not apply to

 

This Division does not apply to a member who is paid a specialist rate of salary.

 

See: Division 4, Specialist Officer – increment and competency arrangements, sets out advancement through ranks and competency arrangements for a specialist officer.

3.2.25   Increment advancement

1.

A member is to be given an additional increment of salary if all of the following conditions are met.

 

a.

The member's rate of salary is below the top increment for the member's rank.

 

b.

The member ordinarily carries out duties at the standard of competence for the member's rank, experience, pay grade and employment category (including any applicable classification).

 

 

Exception: Senior officers eligible to be paid salary under Schedule B.1 of DFRT Determination No. 15 of 2008, Salaries, do not need to meet the employment category condition in this paragraph.

 

c.

In the year since their most recent appointment, enlistment, last promotion, or last increment advancement date, the member has completed the following amount of service.

 

i.

For a Permanent Force member – 12 months of continuous full-time service.

Note: This includes a member on part-time leave without pay, their service is not discounted due to the part-time arrangement.

 

ii.

For a Reservist (including a Reservist on continuous full-time service) – 20 days or more of service in a 12 month period.

Exception: For the increment following 1 July 2015, special transitional rules apply for some members.

Related information: Clauses 3.2.25A and 3.2.25B.

 

iii.

For a member who served in both the Permanent and Reserve Forces in a 12 month period – 20 days of service, made up of the sum of the service in both Forces.

2.

A member may not receive more than one increment advancement under this clause in any 12 month period, except as a result of their initial transition to the 2 July 2015 salary structure.

3.

This subclause applies to a Reserve member. The following table sets out how part days of duty count toward the amount of service needed to qualify for an increment.

 

Item

If a member...

then...

1.

performs a period of duty for six hours or more

that period counts as a full day for the purposes of subclause 2.

2.

performs duty for a part day

that time can be combined with other part days. The total counts towards the time period conditions set out in subclause 2.

See: Division 1 clause 3.2.11, Working out a day for Reserve service

3.

is taken to be attending for duty under clause 3.2.13

that period of duty will count towards the time period conditions set out in subclause 2.

4.

is taken to be attending for duty in special circumstances under clause 3.2.13A

 

4.

If a member performs a period of higher duties, the service at the higher rank counts towards increment advancement in the member's substantive rank, but not in the higher rank.

Related Information: Chapter 4 Part 1 Division 3 clause 4.1.20, Increments

5.

For members of the Permanent Force, any period when the member is not entitled to salary cannot be counted for salary increments.

Examples: Leave without pay, absence without leave.

Exception: Member on contract with the United Nations.

6.

A member undergoing recategorisation training under clause 3.2.22 is eligible for increment advancement at their preserved salary rate if they meet the relevant conditions under this clause.

3.2.25A   2 July 2015 transition for Reserves

1.

For their increment anniversary date which occurs between 2 July 2015 and 1 July 2016, a member who meets all the following conditions only needs to have completed 7 days of Reserve service in the preceding 12 month period, instead of the 20 day time requirement in subparagraph 3.2.25.1.c.ii.

 

a.

The member is serving in the High Readiness Specialist Reserve or Specialist Reserve.

 

b.

They were a member in the High Readiness Specialist Reserve or Specialist Reserve on 1 July 2015.

 

c.

They have not been promoted to a higher rank on or after 2 July 2015 and before the increment anniversary date that would otherwise have occurred by 1 July 2016.

2.

A Reserve member may be advanced an additional increment if they meet the following conditions between 2 July 2015 and 1 July 2016.

 

a.

On the increment advancement date that follows 2 July 2015, the member has completed 20 days of Reserve service in each of the two years before that date.

 

b.

The member has not been promoted in that period.

 

c.

They are more than one increment below the top increment for their rank, as in force on the increment anniversary day.

 

 

Example: The member has served the 2 years required for a single increment under the old rules. However, they have provided enough service to make up 2 increments under the new rules. Their salary is increased by two incremental rates, one for each of the years that they have provided 20 days of service.

3.2.25B   Placement under new increment structure on 2 July 2015

1.

A member of the Reserves may be affected by changes made to the incremental salary structure on 2 July 2015.

2.

To ensure no member is disadvantaged by the change, the member is to be placed on the incremental level that pays a rate identical to their incremental salary rate as in force on 1 July 2015. The member's 1 July ('old') increment listed at Column 1 of the table at Annex 3.2.AA transitions to the new 2 July increment in the same row and listed in Column 3 of the table.

Note: The member's service under their old increment (either Permanent or Reserve Force) is counted toward their placement in the new increment.

3.

Following 1 July, the member's incremental level is adjusted to the relevant increment level in accordance with Column 4 or 5 of Annex 3.2.AA.

3.2.26   Increment deferral

1.

If a member does not meet the conditions for incremental advancement under paragraph 3.2.25.1.b, the member's Commanding Officer may defer the payment of an increment for up to 12 months.

2.

The decision to defer an increment must meet all the following conditions.

 

a.

It must be in writing.

 

b.

The period of the deferral must be specified.

 

c.

A copy must be provided to the member.

3.

The decision to defer an increment must be reviewed within four months of the date of deferral. If the member is assessed having carried out their duties and responsibilities at the standard expected during that four months, the increment will be granted at the end of that review period.

3.2.27   Effect of pay increases on increments

 

A salary increase that is not a salary increment under subclause 3.2.25.1 does not affect the date for the next increment.

Example: A member began continuous full-time service on 1 September 2003. On 1 December 2003, salary rates increased by 2% under a DFRT Determination. If the competence requirement is met, the member is entitled to a salary increment on 1 September 2004 at the new rate.

3.2.28   Effect of pay grade changes on increments

 

A member keeps the increment level for their rank when their pay grade changes.

Note: Senior officers paid under Schedule B.1 of DFRT Determination 15 of 2008 do not change pay grade once they have been placed in a pay grade.

Example: The DFRT approves an increased pay grade for an officer employment category. An affected officer's employment category is moved from pay grade 3 to pay grade 4. The officer's incremental date is not affected by the change. If the officer serves competently and gets their increment, it will be paid at the new increment in pay grade 4.

Exception: Clause 3.2.31 deals with salary for a member who is reduced in rank for disciplinary reasons or as an administrative sanction.

3.2.29   Promotion after previous service at temporary or acting rank

1.

This clause describes how earlier service in a higher rank can affect a member's increment when they are promoted to a new substantive rank.

2.

This clause applies to a member who meets both of the following conditions.

 

a.

The member is promoted while in service. It is not to be confused with provisions dealing with salary on appointment or enlistment.

 

b.

The member has previously served at their new substantive rank, or a higher one.

 

 

Example: Temporary or acting rank for at least one year.

3.

Periods of service must add up to full years of service to be counted towards an increment under this clause. Periods of service that add up to part-years (that is, less than one year of service) do not count for salary increments in the higher rank.

4.

Periods of earlier service that meet either of these conditions can count towards increments.

 

a.

A period of service at temporary or acting rank that is continuous with service in the member's new substantive rank. The whole period of continuous service counts towards the date of the member's next increment. There must be no break at all between the two periods of service.

Example: A Flying Officer acted as a Flight Lieutenant for 18 months immediately before they were promoted permanently to Flight Lieutenant. They are entitled to be paid at the first incremental point on promotion. This is as if they had completed one year's service as a substantive Flight Lieutenant. The remainder of six months' acting service cannot be carried over as credit towards the next increment.

 

b.

Periods of service at temporary or acting rank that are not continuous with service in the member's new substantive rank. This service must be within an overall period of double the number of years needed to qualify for the particular salary increment in that rank. Periods of service can be added together, provided they are within that overall period.

Note: This is sometimes known as the 'one in two' rule, that is, one year in the last two years, two years in the last four, three years in the last six, etc.

 

 

Example 1: A Sergeant acted as a Warrant Officer Class 2 for three periods totalling one year, during the two years before they were promoted to Warrant Officer Class 2. They are entitled to be paid at the first incremental point on promotion. This is as if they had completed one year's service as a substantive Warrant Officer Class 2.

Example 2: A Captain acted as a Major for a total of two years three months during the four years before they were promoted permanently to Major. Their acting service was not continuous with service on promotion. They are entitled to be paid at the second incremental point on promotion. This is as if they had completed two years’ service as a substantive Major. The remainder of three months' acting service cannot be carried over as credit towards the next increment.

3.2.30   Salary – Private Proficient

1.

This clause applies to an Army member with the rank of Private. The member is paid as Private Proficient if they meet all of the following conditions.

 

a.

They have completed initial training for their employment category.

 

b.

They have completed at least 12 months’ service after finishing training.

 

c.

They are proficient in their military trade or skill.

2.

A member on Reserve service can hold the rank of Private Proficient for salary purposes only if both these conditions are met.

 

a.

At least 24 months have passed since they finished initial employment category training.

 

b.

They remain proficient in their trade or skill.

3.2.31   Salary on reduction of rank

 

If a member’s rank is reduced, they are entitled to salary at a rate approved by CDF in the salary scale of the lower rank. CDF must consider all the following factors in setting the member's new salary rate.

 

a.

Their previous service at the lower rank.

 

b.

Relevant service in the higher rank.

 

c.

The circumstances of the reduction in rank.

 

See: Chapter 7 Defence (Personnel) Regulations 2002

 

Persons who can make the decision under clause 3.2.31 on behalf of the CDF:

Director Navy People Career Management Agency

Deputy Director Navy People Career Management Agency

Director Soldier Career Management – Army

Director General Career Management – Army

Director Officer Career Management – Army

Director Personnel – Air Force

Director General Navy People

Head Navy People and Resources

Director General Personnel – Army

Director General Personnel – Air Force

Chief of Staff Director General Personnel – Air Force

Deputy Director Administrative Sanctions and Medical Review (Air Force)

Executive Officer Director Personnel – Air Force

3.2.32   Salary on promotion to rank previously held

1.

This clause describes how earlier service in a previously held rank can affect a member's rate of salary on promotion.

2.

The member must meet all the following conditions.

 

a.

They have been reduced in rank.

 

b.

They are later promoted to the rank that they held substantively before the reduction in rank.

 

c.

The actions in paragraphs a and b occur within a single period of service.

3.

The CDF may approve earlier periods of the member's service in the higher rank to be counted towards the member's increment in the higher rank.

 

Exception: Where the reduction was for inefficiency.

 

Persons who can make the decision under subclause 3.2.32.3 on behalf of the CDF:

Director Navy People Career Management Agency

Deputy Director Navy People Career Management Agency

Director Soldier Career Management – Army

Director General Career Management – Army

Director Officer Career Management – Army

Director Personnel – Air Force

Director General Navy People

Head Navy People and Resources

Director General Personnel – Army

Director General Personnel – Air Force

Chief of Staff Director General Personnel – Air Force

Deputy Director Administrative Sanctions and Medical Review (Air Force)

Executive Officer Director Personnel – Air Force

 

PACMAN                                                    AL20 (October 2014)                                Chapter 3 – Part 2 Division 3