Part 2

Administration of salaries

Division 1

About salaries

Division 2

Commencement salary

Division 4

Specialist Officer – increment and competency arrangements

Division 5

Salary non-reduction provisions

 

Division 3: Increments

3.2.24   Purpose
3.2.24A  Member this Division does not apply to
3.2.25   Increment advancement
3.2.26   Increment deferral
3.2.27   Effect of pay increases on increments
3.2.28   Effect of pay grade changes on increments
3.2.29   Promotion after previous service at temporary or acting rank
3.2.30   Salary – Private Proficient 
3.2.31   Salary on reduction of rank
3.2.32   Salary on promotion to rank previously held

3.2.24   Purpose

 

This Division describes advancement through a rank, based on the passing of time.

 

Note: From 17 March 2011, this Division also applies to officers who hold the rank of Brigadier or higher.

3.2.24A  Member this Division does not apply to

 

This Division does not apply to a member who is paid a specialist rate of salary.

 

See: Division 4, Specialist Officer – increment and competency arrangements, sets out advancement through ranks and competency arrangements for a specialist officer.

3.2.25   Increment advancement

1.

A member is to be given an additional increment of salary if all of the following conditions are met.

 

a.

The member's rate of salary is below the top increment for the member's rank.

 

b.

The member ordinarily carries out duties at the standard of competence for the member's rank, experience, pay grade and employment category (including any applicable classification).

 

 

Exception: Senior officers eligible to be paid salary under Schedule B.1 of DFRT Determination 15 of 2008, do not need to meet the employment category condition in this paragraph.

 

c.

The member has met a time period condition set out in subclause 2.

1A.

A member undergoing recategorisation training under clause 3.2.22 is eligible for increment advancement at their preserved salary rate if they meet all of the conditions under subclause 1.

See: Division 2 clause 3.2.22, Salary – member undergoing recategorisation training

2.

To satisfy paragraph 1.c, the member must meet one of the following time period conditions since their most recent appointment, enlistment, last promotion, or last increment advancement date.

 

Note: Time periods are one of the conditions that must be met for a member to qualify for an increment of salary.

 

a.

The member has completed 12 months of continuous full-time service.

 

b.

The member has completed 100 days of service made up of any of the following performed in any pattern or order.

 

i.

Days of paid Reserve service.

 

ii.

Days of continuous full-time service.

 

iii.

Days served under the United Nations.

 

 

See: Chapter 12 Part 4 clause 12.4.6, Period of contract counts as service

 

 

Note: This paragraph can apply to a member who transfers to or from the Reserve Force.

 

c.

The member has completed a period of 24 consecutive months during which the member has met the requirements set for the member under regulation 100 of Defence (Personnel) Regulations 2002.

 

 

Exception 1: This exception applies to an Air Force member described as RAAF Active Reserve (Band 4) in the Deputy Chief of Air Force Directive that determines the requirements under regulation 100 of the Defence (Personnel) Regulations 2002. The member must complete a minimum of 20 days of service a year during the 24 month period.

 

 

Exception 2: This exception applies to an Air Force member described as RAAF Specialist (Band 4) in the Deputy Chief of Air Force Directive that determines the requirements under regulation 100 of the Defence (Personnel) Regulations 2002. The member must complete a minimum of seven days of service a year during the 24 month period.

 

d.

The member has met all of the following conditions.

 

i.

The member has met the requirements under regulation 100 of Defence (Personnel) Regulations 2002 in a 12 month period.

 

ii.

The member has met the requirements set for the member under regulation 100 of Defence (Personnel) Regulations 2002 in another 12 month period.

 

iii.

The periods described in subparagraphs i. and ii. must not overlap or be separated by more than 12 months.

 

iv.

Neither period has previously been used to award an increment to the member.

 

 

Exception 1: This exception applies to an Air Force member described as RAAF Active Reserve (Band 4) in the Deputy Chief of Air Force Directive that determines the requirements under regulation 100 of the Defence (Personnel) Regulations 2002. The member must complete a minimum of 20 days of service a year during both 12 month periods.

 

 

Exception 2: This exception applies to an Air Force member described as RAAF Specialist (Band 4) in the Deputy Chief of Air Force Directive that determines the requirements under regulation 100 of the Defence (Personnel) Regulations 2002. The member must complete a minimum of seven days of service a year during both 12 month periods.

 

Note: If a member has a break in service approved under subclause 4, the end date for their increment time period is deferred by the length of the approved break.

 

Related Information:

1. For members of Navy, the Chief of Navy Directive that determines the requirements under regulation 100 of the Defence (Personnel) Regulations 2002.

2. For members of Army, the Deputy Chief of Army Directive that determines the requirements under regulation 100 of the Defence (Personnel) Regulations 2002.

3. For members of Air Force, the Deputy Chief of Air Force Directive that determines the requirements under regulation 100 of the Defence (Personnel) Regulations 2002.

4. ...

See: Defence (Personnel) Regulations 2002

3.

This subclause applies to a Reserve member. The following table is to be used for the purpose of administering time period conditions under subclause 2.

 

Item

If a member...

then...

1.

performs a period of duty for six hours or more

that period will be counted as a day for the purposes of subclause 2.

2.

performs duty for a part day

that time can be combined with other part days. The total will count towards the time period conditions set out in subclause 2.

See: Division 1 clause 3.2.11, Working out a day for Reserve service

3.

is taken to be attending for duty under clause 3.2.13

that period of duty will count towards the time period conditions set out in subclause 2.

4.

is taken to be attending for duty in special circumstances under clause 3.2.13A

5.

performs a period of continuous full-time service

each of those days will count as a day towards the time period conditions set out in subclause 2.

Note: To remove doubt, one day of continuous full-time service does not count as two days of Reserve service.

 

4.

A Service Chief may decide that a prolonged break can extend the member's increment time period beyond what is outlined in subclause 2. The following table sets out the effect on the member's increment time period.

 

Item

If the Service Chief...

then...

1.

decides the prolonged break extends the member's increment time period

the day on which the member may become eligible for an increment is deferred by the period of the break.

2.

decides that the prolonged break does not extend the member's increment time period

the member must meet the increment time period condition that is relevant to their circumstances in subclause 2.

 

 

Example 1: Permanent Force member has a prolonged break due to parental leave (without pay).

Example 2: Reserve member has a prolonged break due to family commitments or civilian job commitments.

Non-example: Reserve member is not offered service or training days.

5.

For the purposes of subclause 6, a member's increment anniversary date is the day that is 12 months after the member's most recent appointment, enlistment, promotion or last increment advancement date.

6.

The day on which an increment of salary is to be given to the member is set out below.

 

Item

If the member meets conditions under paragraph...

then the increment of salary to be given...

1.

3.2.25.2.a

on the member's increment anniversary date.

2.

3.2.25.2.b

on the earlier of the following days.

i.

The member's increment anniversary date.

ii.

The day after the member has completed that condition, but not earlier than the member's increment anniversary date.

Note: This may result in an increment of salary being given on a day that is not the member's increment anniversary date.

3.

3.2.25.2.c

on the day after the member has completed that condition.

4.

3.2.25.2.d

on the day after the member has completed that condition.

 

 

7.

If a member performs a period of higher duties, the service at the higher rank counts towards increment advancement in the member's substantive rank, but not in the higher rank.

Related Information: Chapter 4 Part 1 Division 3 clause 4.1.20, Increments

8.

For members of the Permanent Force, any period when the member is not entitled to salary cannot be counted for salary increments.

Examples: Leave without pay, absence without leave.

Exception: Member on contract with the United Nations.

 

9.

A member on a period of part-time leave without pay can count their days of paid duty as service for salary increment purposes. The period of part-time leave without pay increases the qualifying time periods in subclause 3.2.25.2 on a pro rata basis.

 

See: Chapter 5 Part 8 Division 2 clause 5.8.16, Working out pro rata variations

 

Persons who can make the decision under subclause 3.2.25.4 on behalf of the Chief of Army:

Director General Personnel – Army

 

Persons who can make the decision under subclause 3.2.25.4 on behalf of the Chief of Air Force:

Commanding Officer or Officer Commanding, not below MAJ(E)/APS 6, in the member’s direct chain of command

3.2.26   Increment deferral

1.

If a member does not meet the conditions for incremental advancement under paragraph 3.2.25.1.b, the member's Commanding Officer may defer the payment of an increment for up to 12 months.

2.

The decision to defer an increment must meet all the following conditions.

 

a.

It must be in writing.

 

b.

The period of the deferral must be specified.

 

c.

A copy must be provided to the member.

3.

The decision to defer an increment must be reviewed within four months of the date of deferral. If the member is assessed having carried out their duties and responsibilities at the standard expected during that four months, the increment will be granted at the end of that review period.

3.2.27   Effect of pay increases on increments

 

A salary increase that is not a salary increment under subclause 3.2.25.1 does not affect the date for the next increment.

Example: A member began continuous full-time service on 1 September 2003. On 1 December 2003, salary rates increased by 2% under a DFRT Determination. If the competence requirement is met, the member is entitled to a salary increment on 1 September 2004 at the new rate.

3.2.28   Effect of pay grade changes on increments

 

A member keeps the increment level for their rank when their pay grade changes.

Note: Senior officers paid under Schedule B.1 of DFRT Determination 15 of 2008 do not change pay grade once they have been placed in a pay grade.

Example: The DFRT approves an increased pay grade for an officer employment category. An affected officer's employment category is moved from pay grade 3 to pay grade 4. The officer's incremental date is not affected by the change. If the officer serves competently and gets their increment, it will be paid at the new increment in pay grade 4.

Exception: Clause 3.2.31 deals with salary for a member who is reduced in rank for disciplinary reasons or as an administrative sanction.

3.2.29   Promotion after previous service at temporary or acting rank

1.

This clause describes how earlier service in a higher rank can affect a member's increment when they are promoted to a new substantive rank.

2.

This clause applies to a member who meets both of the following conditions.

 

a.

The member is promoted while in service. It is not to be confused with provisions dealing with salary on appointment or enlistment.

 

b.

The member has previously served at their new substantive rank, or a higher one.

 

 

Example: Temporary or acting rank for at least one year.

3.

Periods of service must add up to full years of service to be counted towards an increment under this clause. Periods of service that add up to part-years (that is, less than one year of service) do not count for salary increments in the higher rank.

4.

Periods of earlier service that meet either of these conditions can count towards increments.

 

a.

A period of service at temporary or acting rank that is continuous with service in the member's new substantive rank. The whole period of continuous service counts towards the date of the member's next increment. There must be no break at all between the two periods of service.

Example: A Flying Officer acted as a Flight Lieutenant for 18 months immediately before they were promoted permanently to Flight Lieutenant. They are entitled to be paid at the first incremental point on promotion. This is as if they had completed one year's service as a substantive Flight Lieutenant. The remainder of six months' acting service cannot be carried over as credit towards the next increment.

 

b.

Periods of service at temporary or acting rank that are not continuous with service in the member's new substantive rank. This service must be within an overall period of double the number of years needed to qualify for the particular salary increment in that rank. Periods of service can be added together, provided they are within that overall period.

Note: This is sometimes known as the 'one in two' rule, that is, one year in the last two years, two years in the last four, three years in the last six, etc.

 

 

Example 1: A Sergeant acted as a Warrant Officer Class 2 for three periods totalling one year, during the two years before they were promoted to Warrant Officer Class 2. They are entitled to be paid at the first incremental point on promotion. This is as if they had completed one year's service as a substantive Warrant Officer Class 2.

Example 2: A Captain acted as a Major for a total of two years three months during the four years before they were promoted permanently to Major. Their acting service was not continuous with service on promotion. They are entitled to be paid at the second incremental point on promotion. This is as if they had completed two years’ service as a substantive Major. The remainder of three months' acting service cannot be carried over as credit towards the next increment.

3.2.30   Salary – Private Proficient

1.

This clause applies to an Army member with the rank of Private. The member is paid as Private Proficient if they meet all of the following conditions.

 

a.

They have completed initial training for their employment category.

 

b.

They have completed at least 12 months’ service after finishing training.

 

c.

They are proficient in their military trade or skill.

2.

A member on Reserve service can hold the rank of Private Proficient for salary purposes only if both these conditions are met.

 

a.

At least 24 months have passed since they finished initial employment category training.

 

b.

They remain proficient in their trade or skill.

3.2.31   Salary on reduction of rank

 

If a member’s rank is reduced, they are entitled to salary at a rate approved by CDF in the salary scale of the lower rank. CDF must consider all the following factors in setting the member's new salary rate.

 

a.

Their previous service at the lower rank.

 

b.

Relevant service in the higher rank.

 

c.

The circumstances of the reduction in rank.

 

See: Chapter 7 Defence (Personnel) Regulations 2002

 

Persons who can make the decision under clause 3.2.31 on behalf of the CDF:

Director Navy People Career Management Agency

Deputy Director Navy People Career Management Agency

Director Soldier Career Management – Army

Director General Career Management – Army

Director Officer Career Management – Army

Director Personnel – Air Force

Director General Navy People

Head Navy People and Resources

Director General Personnel – Army

Director General Personnel – Air Force

Chief of Staff Director General Personnel – Air Force

Deputy Director Administrative Sanctions and Medical Review (Air Force)

Executive Officer Director Personnel – Air Force

3.2.32   Salary on promotion to rank previously held

1.

This clause describes how earlier service in a previously held rank can affect a member's rate of salary on promotion.

2.

The member must meet all the following conditions.

 

a.

They have been reduced in rank.

 

b.

They are later promoted to the rank that they held substantively before the reduction in rank.

 

c.

The actions in paragraphs a and b occur within a single period of service.

3.

The CDF may approve earlier periods of the member's service in the higher rank to be counted towards the member's increment in the higher rank.

 

Exception: Where the reduction was for inefficiency.

 

Persons who can make the decision under subclause 3.2.32.3 on behalf of the CDF:

Director Navy People Career Management Agency

Deputy Director Navy People Career Management Agency

Director Soldier Career Management – Army

Director General Career Management – Army

Director Officer Career Management – Army

Director Personnel – Air Force

Director General Navy People

Head Navy People and Resources

Director General Personnel – Army

Director General Personnel – Air Force

Chief of Staff Director General Personnel – Air Force

Deputy Director Administrative Sanctions and Medical Review (Air Force)

Executive Officer Director Personnel – Air Force

 

PACMAN                                                    AL18 (June 2014)                                Chapter 3 – Part 2 Division 3