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TAX ALERT: PACMATE Annex 3.B, item 139. |
16.4.1 Purpose
16.4.2 Definitions
16.4.3 Member this Part applies
to
16.4.4 Member this Part does
not apply to
16.4.5 Assisted leave travel
16.4.6 Leave fare basis
16.4.7 Number of trips
16.4.8 Posting longer than the
ordinary posting period
16.4.9 Posting shorter than the
ordinary posting period
16.4.10 Sequence
16.4.11 Offsetting assisted leave
travel
16.4.12 Proof of travel
16.4.13 Leave fare examples
16.4.14 Alternative leave centre –
leave centre ceases to be suitable
16.4.15 Travel by private vehicle
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Assisted leave travel is provided for members and
their dependants living at a hardship location. Its purpose is to enable them
to do three things. |
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a. |
Travel to a regional leave centre. |
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b. |
Take a holiday and access health and shopping
facilities not normally available at the hardship location. |
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c. |
Obtain relief from the environment. |
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This table defines terms used in this Part and in Annex 16.A. |
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Term |
Definition |
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A capital city in |
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Regional leave centre |
Either |
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Relief leave centre |
The relief leave centres for each hardship location
are provided mainly for relief from adverse climatic, security and social
conditions. They are shown in column 3 of Part 1 of Annex 16.A. See:
Clause 16.4.6 for more information about the basis for providing leave
centres. |
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This Part applies to a member who meets both these
conditions. |
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a. |
They are on a long-term posting to a location listed
in column 1 of Part 1 of Annex 16.A,
and |
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b. |
They are granted a reasonable period of recreation
leave. |
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This Part does not apply to a member on short-term
duty. See also:
Chapter 12 Part 1
clause 12.1.2, Member Chapters 12 to 16 do not apply to |
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1. |
Eligible members are entitled to be reimbursed the
lesser of these amounts. |
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a. |
The cost of return travel by the member. |
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b. |
The allowable
travel cost for return air travel by the member to a leave centre. |
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2. |
In this Part, the allowable travel cost for travel
between |
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3. |
Any difference between the actual cost of travel and
the allowable travel cost is not 'credit' and cannot be carried over. |
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Example: A
member has a travel entitlement from |
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This table shows examples of situations in which
assisted leave travel might be provided. |
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Item |
Factor |
Reason |
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To a regional leave
centre (either |
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1. |
Inadequate medical or dental facilities |
Assisted leave travel is not intended to enable members
and dependants to obtain urgent medical attention when they are ill. If it is
necessary for the member or dependants to have immediate medical treatment
that is not available at the posting location, a medical evacuation is
available to the member and dependants. It may be necessary to leave the posting location to
obtain routine dental or medical checkups, or to undergo non-urgent
diagnostic testing or treatment. |
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2. |
Lack of shopping facilities |
In some posting locations, items such as clothes,
recreational and personal items are not readily available. Assisted leave travel is not intended to be used to buy
daily items such as food. |
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Item |
Factor |
Reason |
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To a relief leave
centre |
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3. |
Security |
Suitable security measures protect members and their
dependants. If serious security problems arise in the community,
assisted leave travel may be used to provide temporary relief. |
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4. |
Climate |
A posting location is subject to continuous hot or cold
weather throughout the year, without any seasonal relief. |
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5. |
Social, economic and cultural reasons |
There may be substantial social, economical and cultural
differences between a posting location and |
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1. |
The number of trips a member is entitled to for each
hardship location is listed in column 3 of Part 1 of Annex 16.A. This Part
of the Annex shows the number of trips for each leave centre. Note:
Each trip is to be treated as a separate entitlement. |
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1A. |
The number of trips under subclause 1 is reduced by
any trip for which costs are provided under clause 15.3.39. See: Clause
15.3.39, Additional travel when posting extended |
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2. |
The interval between assisted leave fares in this
table is recommended to allow a member to get the most benefit from the trips
provided. |
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3. |
For members who have shorter or longer posting
periods, this limit is adjusted on a pro rata basis. See: |
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4. |
A member is not entitled to combine trips under this
Part. |
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Example:
A member in |
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1. |
This clause applies to a member whose posting to an
overseas location extends beyond the ordinary posting period. Related Information: The ordinary posting period for a location is listed
in Annex 16.A, Part 1, Hardship post conditions of service for specific
posting locations. Related
Information: Travel when posting is
extended is also provided under clause 15.3.39, Additional travel when
posting extended. Subclause 16.4.7.1A provides that if the member claims
travel under clause 15.3.39, the member may not also claim travel under this
Division. (This information is policy guidance.) |
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1A. |
The number of trips a member may take to leave
centres from the member's location may be increased using the formula shown
below. |
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Extra period (months) x (1+Total number of
trips under column 3 of Part 1 of Annex 16.A) Ordinary
posting period (months) |
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1B. |
The outcome of the formula in subclause 1A must be
rounded to the nearest whole number. |
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2. |
If the number of trips increases, the allowable
travel cost for each trip is determined as if the trip was to a leave centre,
in the following order. |
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a. |
The first additional trip is to the regional leave centre. |
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b. |
The next additional trips are to the relief leave centre,
until the number of trips for that centre in the ordinary posting period has
been used. |
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c. |
Subsequent additional trips are to any further
relief leave centre applicable for that location, until the number of trips
for that centre in the ordinary posting period has been used. |
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d. |
Any remaining trips must be worked out in a similar
manner, beginning from the regional leave centre in paragraph a, then
paragraphs b and c. |
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This clause applies in relation to a member's original
posting period. It also applies if a member's posting is extended. (This
subclause is policy guidance.) |
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1. |
If a member's posting is shorter than the ordinary
posting period, then the number of trips to leave centres are reduced
pro-rata using the formula: |
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Total number of trips |
x |
Reduced
posting period (months) |
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The number of trips must be rounded to the nearest
whole number. |
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2. |
If the number of trips is reduced, this table shows
how the remaining number of trips are to be allocated. |
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Item |
If the ordinary posting period has been reduced to
a period of... |
and there is... |
then... |
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1. |
less than 12 months |
- |
all trips are to be to the relief leave centres
for the hardship location. |
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2. |
more than 12 months |
a regional leave centre for the hardship
location |
one trip can be made to the regional leave centre. Any additional trips are to be made to the relief leave
centre. |
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3. |
more than 12 months |
no regional leave centre for that posting
location shown in Annex 16.A |
all trips are to be to the relief leave centre. |
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3. |
The amount of assisted leave travel under this
clause will not be reduced if the CDF terminates the posting. |
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4. |
The CDF may decide that it would be reasonable not
to reduce the amount of assisted leave travel under this clause, if the
member terminates the posting. The CDF must consider all these criteria. |
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a. |
The circumstances in which the posting was
terminated. |
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b. |
The period the member has served at the posting
location. |
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c. |
The ordinary
posting period at that location. |
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d. |
If the member's service will continue after the
posting. |
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e. |
Any other factor relevant to the termination of the
posting. |
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Persons who can make the
decision under subclause 16.4.9.4 on behalf of the CDF: A person not below MAJ(E)/APS 6 who is authorised to manage Defence
personnel administration at the overseas post. Senior ADF Representative at the overseas post Director of Personnel – HQJOC A person working in the Personnel Administration Centre in - Overseas Administration
Team Leader - Personnel Administration Manager
Specialist - Civilian and Overseas
Personnel Administration Centre Manager - Director Personnel
Administration Centre |
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Persons who can make the
decision under subclause 16.4.9.4 on behalf of the Secretary: A person who is authorised to
manage Defence personnel administration at the overseas post and is not below
MAJ(E)/APS 6 Senior ADF Representative at the
overseas post A person working in the Personnel
Administration Centre – Melbourne who is authorised to manage Defence
personnel administration at overseas posts and is not below WO2(E)/APS 5 |
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The member may choose in writing the sequence in
which assisted leave fares are taken for the leave centres during the
ordinary posting period. |
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1. |
If the CDF is satisfied that travel to another
country meets the purpose of assisted leave travel, the member may travel to
a destination in another country that meets the purpose of assisted leave
travel. |
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2. |
The CDF must consider both these criteria. |
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a. |
The purpose of the leave fare. |
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b. |
The facilities and environment at the destination. |
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3. |
The Commonwealth will provide assisted leave travel
up to the allowable travel cost of the trip the member would otherwise be
entitled to under this Part. This is to help the member buy air fares and
package deals from any source. |
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4. |
The member will not be reimbursed more than the
allowable travel cost for a trip from their hardship location to the relevant
leave centre. See: |
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Persons
who can make the decision under subclause 16.4.11.1 on behalf of the CDF: A
person not below MAJ(E)/APS 6 who is authorised to manage Defence personnel
administration at the overseas post. Senior
ADF Representative at the overseas post Director
of Personnel – HQJOC |
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Persons
who can make the decision under subclause 16.4.11.1 on behalf of the Secretary: A
person who is authorised to manage Defence personnel administration at the
overseas post and is not below MAJ(E)/APS 6 Senior
ADF Representative at the overseas post |
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1. |
Proof of travel is required when either of these
conditions applies to a member. |
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a. |
They offset the assistance under clause 16.4.11. |
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b. |
They are paid for assisted leave travel in advance. |
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2. |
The member must provide written evidence that they
and their dependants visited another country while on leave, within two weeks
of returning from the leave. |
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3. |
An air ticket is not sufficient evidence. Written
evidence may include any of these things. |
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a. |
An exit stamp in a passport. |
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b. |
An airline boarding pass. |
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c. |
Written confirmation from a travel agent. |
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4. |
If written proof is not received, the member will
have to repay the full amount of assistance to the Commonwealth, including
any advance payments made to the member. |
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This example is to illustrate assisted
leave travel approved for a 24-month posting. Example
scenario: A particular posting location lacks suitable shopping and
medical facilities, and has a hostile political regime, where members are
subject to constant harassment. It is decided that members require assisted
leave travel for all these purposes. a. Shopping, once every 12 months. b. Medical checkups, once every 12 months. c. Relief from the hostile
environment, every six months. Result:
The result is that the shopping and checkup needs are met by the same
trip, which also provides one of the trips for environmental relief. At the end of 24 months, the member has taken
these three trips. a. One trip to a regional leave centre. b. Two trips to a relief leave
centre. |
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1. |
If a leave centre ceases to be a suitable leave
centre, then an alternative leave centre may be used. This table shows when
an alternative leave centre may be used. |
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If the leave centre for a posting location is... |
and... |
then... |
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affected by war, civil disorder, natural
disaster or a similar event |
the CDF is satisfied that the leave centre is
temporarily unfit to use |
the CDF must substitute a leave centre that is
comparable in cost and facilities. |
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2. |
In deciding on a substitute leave centre, the CDF
must consider if the alternative leave centre will provide the member with
these opportunities. |
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a. |
Relief from difficult climates and environments. |
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b. |
Access to adequate medical, hospital, dental
services and facilities. |
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c. |
Access to shops selling household and personal
items. |
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3. |
Every six months the CDF must review the decision to
substitute a leave centre. |
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Persons who can make the decision under clause 16.4.14 on
behalf of the Secretary/CDF: Director Service Conditions and Housing Policy |
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TAX ALERT: PACMATE Annex 3.B,
item 140. |
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1. |
A member might go on assisted leave travel by
private vehicle. This clause shows how to work out the cost of return travel
for the purpose of paragraph 16.4.5.1.a. |
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2. |
The cost of return travel by the member is the total
of these two amounts. |
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a. |
The amount of vehicle allowance that would be
payable if the vehicle were being used on official business. See:
Chapter 15 Part 3 Division
4, Vehicle allowances |
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b. |
The cost (if any) of transporting the vehicle and
occupants for part of the travel. This cost does not include accommodation or
meals. |
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3. |
The total under this clause is used in working out
how much the member is reimbursed for the assisted leave travel under
subclause 16.4.5.1. |
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